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Technical maintenance and repair of laboratory equipment (Part 2)

Tender Overview

LOCATION

Riga, Latvia

VALUE

€30,000

DEADLINE

February 09, 2026 at 10:00

CATEGORY

Other

CPV CODE

50410000

REFERENCE

162948

Project Timeline

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Contact Information

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Original Tender Description

Technical maintenance and repair of laboratory equipment (Part 2)
⚠️

MANDATORY EXCLUSION GROUNDS

  • No unauthorized communication or collusion with competitors regarding pricing, offer terms, or intent to participate.
  • Compliance with all exclusion criteria specified in the tender regulations.
  • Adherence to legal stipulations regarding sanctions and offshore entity regulations.
  • Offer must be prepared independently.
✓

ELIGIBILITY REQUIREMENTS

  • Declare compliance with all tender requirements.
  • Meet tenderer qualification requirements.
  • Adherence to various legal stipulations, including sanctions and offshore entity regulations.
  • Commitment to the tender's terms.
  • Compliance with contract terms to avoid penalties.
  • Adherence to strict rules for subcontractor changes (if subcontractors are used).
  • Maintain confidentiality.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide manufacturer's authorization where applicable.
  • Provide engineer certificates where applicable.
  • Ability to provide technical maintenance and repair services for laboratory equipment as per technical specification.
💰

FINANCIAL REQUIREMENTS

  • Proposed price must be fixed and all-inclusive.
  • Specify the price without VAT.
  • Adhere to fixed service prices with limited review options as per the draft contract.
  • The offer will be evaluated based on the lowest price without VAT per position.
📋

SUBMISSION REQUIREMENTS

  • Submit the offer electronically via the EIS e-procurement system.
  • Submit an application form for participation.
  • Provide company information in the application form.
  • Submit a mandatory declaration form affirming an independently prepared offer.
  • Adhere to detailed requirements for proposal formatting.
  • Provide a technical offer.
  • Provide a financial offer.
  • Confirm the fixed and all-inclusive nature of the proposed price in the application.
  • Declare compliance with all tender requirements in the application.
  • Affirm adherence to legal stipulations (sanctions, offshore entity regulations) in the application.
  • Submission deadline: 2026-02-09 10:00:00.
  • Variants are not accepted.

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DOC
1.1.pielikums_Apliecinājums
actual1.1.pielikums_Apliecinājums25.0 KB
Summary:
This document is a mandatory declaration form for bidders participating in the tender for "Technical maintenance and repair of laboratory equipment." Bidders must affirm that their offer has been prepared independently, without any unauthorized communication or collusion with competitors regarding pricing, offer terms, or intent to participate. The declaration also serves to inform bidders about the severe legal consequences, including significant fines and exclusion from future tenders, for engaging in anti-competitive practices under Latvian law.
DOC
1.pielikums_Pieteikums
actual1.pielikums_Pieteikums30.6 KB
Summary:
This document is an application form for participation in the tender "Technical maintenance and repair of laboratory equipment (Part 2)". Bidders must provide their company information, declare their compliance with all tender requirements, confirm the fixed and all-inclusive nature of their proposed price, and affirm adherence to various legal stipulations, including sanctions and offshore entity regulations. It serves as a formal declaration of intent to participate and commitment to the tender's terms.
DOC
2.pielikums_Tehniskā specifikācija. Tehniskais un finanšu piedāvājums
actual2.pielikums_Tehniskā specifikācija. Tehn...40.0 KB
Summary:
Document: 2.pielikums_Tehniskā specifikācija. Tehniskais un finanšu piedāvājums. AI analysis could not be completed.
DOC
3.pielikums_Vispārīgā vienošanās un līgums (Projekts)
actual3.pielikums_Vispārīgā vienošanās un līgu...67.8 KB
Summary:
This document is a draft General Agreement and Service Contract for the technical maintenance and repair of laboratory equipment for Children's Clinical University Hospital. It outlines the principles of cooperation, the procedure for concluding individual service contracts, and detailed terms regarding service scope, pricing, subcontractor engagement, liability, and contract duration. Key provisions include fixed service prices with limited review options, strict rules for subcontractor changes, and penalties for non-compliance or confidentiality breaches.
DOC
Iepirkuma priekšmeta prasības, 1.versija
actualIepirkuma priekšmeta prasības, 1.versija99.8 KB
Summary:
This document outlines the comprehensive requirements for participating in the tender for technical maintenance and repair of laboratory equipment. It details the mandatory submission of an application, a declaration of an independently prepared offer, and compliance with exclusion criteria. Bidders must provide a technical offer, including manufacturer's authorization and engineer certificates where applicable, alongside a financial offer specifying the price without VAT. The selection criterion for the tender is solely the lowest price without VAT.
DOC
Nolikums
actualNolikums87.1 KB
Summary:
This document serves as the official regulations for an open competition concerning the technical maintenance and repair of laboratory equipment. It specifies mandatory electronic submission via the EIS e-procurement system, outlines detailed requirements for proposal formatting, tenderer qualification, and the content of both technical and financial offers. The contract will be awarded based on the lowest evaluated price per position, with an estimated total value of up to 30,000 EUR (excl. VAT) for a 36-month term.

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67
Good

Tender Quality Score

This tender for laboratory equipment maintenance is severely hampered by the complete absence of publicly accessible tender documents, making a comprehensive and fair assessment by potential bidders impossible. While basic requirements are outlined, the lack of detailed specifications and contract terms raises significant concerns regarding transparency and equal treatment.

Score Breakdown

Legal Compliance100/100

The tender explicitly lists mandatory exclusion grounds and requires adherence to legal stipulations regarding sanctions and offshore entities, which is standard practice. However, the inability to access full tender documents prevents a thorough legal review of all contractual terms and conditions.

•Inability to review full legal terms due to restricted document access.
Clarity40/100

The extracted requirements provide a basic overview of what is expected. However, the complete absence of the actual tender documents, including the technical specification and draft contract, renders the tender highly unclear for potential bidders, making it impossible to understand the full scope and detailed obligations.

•Complete absence of tender documents (technical specification, draft contract)
•Vague 'where applicable' for manufacturer's authorization and engineer certificates without context.
Completeness83/100

The tender is critically incomplete from a bidder's perspective due to the total lack of attached documents. Essential information such as detailed technical specifications, the full draft contract, and comprehensive evaluation criteria are missing, which are crucial for preparing a compliant and competitive offer.

•No documents attached
•No document content available
Fairness60/100

The restricted document access fundamentally undermines the principle of fairness and equal treatment among potential bidders. Without access to the full tender documentation, bidders cannot adequately prepare offers, leading to an opaque process that could favor those with prior knowledge or internal access. The potential for tailoring requirements (e.g., 'manufacturer's authorization where applicable') cannot be assessed without the technical specification.

•Restricted document access
•Lack of equal information for all potential bidders
Practicality40/100

It is highly impractical for any potential bidder to prepare a compliant and competitive offer without access to the full tender documents. Bidders cannot understand the scope of services, specific equipment types, performance metrics, or detailed contractual obligations, making participation extremely challenging.

•Impossible to prepare a compliant offer without tender documents.
Data Consistency100/100

There is a minor inconsistency regarding e-submission: the 'SUBMISSION REQUIREMENTS' state 'Submit the offer electronically via the EIS e-procurement system,' while the 'AUTOMATED CHECK RESULTS' list 'No e-submission' as an issue. The explicit requirement should take precedence. The submission deadline in 'SUBMISSION REQUIREMENTS' is incomplete ('2026') but fully specified in 'TIMELINE'.

•Minor inconsistency regarding e-submission status between requirements and automated check.
•Incomplete submission deadline in one section.
Sustainability0/100

The tender does not include any explicit green procurement or social criteria. This represents a missed opportunity to integrate sustainability objectives into the procurement process.

•No green procurement criteria
•No social criteria.

Strengths

Clear title, reference number, and organization.
Description of services provided.
Estimated value disclosed.
Explicit mandatory exclusion grounds and legal compliance requirements.
Requirement for independent offer preparation.

Concerns

Complete absence of publicly accessible tender documents.
Lack of detailed technical specifications and draft contract.
Missing comprehensive evaluation criteria beyond lowest price.
Restricted document access severely compromises transparency and fairness.
Potential for requirements (e.g., manufacturer authorization) to be tailored without full context.

Recommendations

1. Immediately publish all tender documents, including technical specifications, draft contract, and full evaluation criteria, to ensure transparency and and fairness.
2. Clearly define the scope of 'where applicable' for manufacturer's authorization and engineer certificates to avoid ambiguity.
3. Consider integrating green procurement and social responsibility criteria to enhance sustainability.

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Tender Quality Score
67/ 100 · Good
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