United Kingdom14 days leftOpen

Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Tender Overview

ORGANIZATION

Renfrewshire Council

LOCATION

West Central Scotland, United Kingdom

VALUE

£172,500

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

003376-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly stated in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • The company must be highly experienced.
  • The company must be an established creative company.
  • The company must be an experienced service provider.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to develop Lighting and Projection for Paisley Halloween Festival.
  • Ability to install Lighting and Projection for Paisley Halloween Festival.
  • Ability to deliver a full programme for Paisley Halloween Festival.
  • Ability to deliver services in accordance with the Council's specification.
  • Ability to deliver services in accordance with Council strategies.
  • Ability to provide lighting and projection services for the Paisley Halloween Festival 2026, 2027 (with an optional extension for 2028).
  • Ability to achieve 30 Community Benefit Points.
💰

FINANCIAL REQUIREMENTS

  • No financial requirements are explicitly stated in the provided summaries.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-16T12:00:00+00:00.
  • Address how the company will achieve 30 Community Benefit Points in the submission.
  • Adhere to the Council's specification and strategies in the proposal.

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DOC
OCDS Record
OCDS Data003376-2026_ocds_record.json
Summary:
This OCDS record details Renfrewshire Council's planned tender seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival in 2026 and 2027, with an optional extension for 2028.
DOC
OCDS Release Package
OCDS Data003376-2026_ocds_release.json
Summary:
Renfrewshire Council seeks an experienced creative company for lighting and projection services for the Paisley Halloween Festival 2026-2028, requiring delivery of a full program and 30 Community Benefit Points.
PDF
Official PDF Version
Administrative Documents003376-2026_official.pdf
Summary:
Renfrewshire Council is seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival 2026, 2027 (with an optional 2028 extension), requiring the delivery of a full programme.
HTM
Tender Notice
Administrative Documents003376-2026.html
Summary:
Renfrewshire Council is seeking an experienced creative company to provide lighting and projection services for the Paisley Halloween Festival from 2026-2028, with full tender documents available on Public Contracts Scotland.

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71
Good

Tender Quality Score

This tender presents a clear project description and includes positive social sustainability aspects, but is significantly hampered by the absence of explicit evaluation criteria and financial requirements, impacting fairness and completeness.

Score Breakdown

Legal Compliance75/100

The tender defines an open procedure and uses an appropriate CPV code. However, the lack of explicitly stated mandatory exclusion grounds and, critically, the absence of evaluation criteria in the provided summaries raise concerns regarding full compliance with transparency requirements.

No mandatory exclusion grounds explicitly stated in summaries
No evaluation criteria specified
Clarity80/100

The project description and core technical requirements are clear and understandable. However, the critical absence of specified evaluation criteria and explicit financial requirements in the summaries significantly reduces overall clarity for potential bidders.

No evaluation criteria specified
No financial requirements explicitly stated in summaries
Completeness70/100

Basic information, deadlines, value, and duration are well-defined, and documents are indicated as available. Nevertheless, the tender lacks explicit financial requirements and, most notably, detailed evaluation criteria, which are fundamental components of a complete tender package.

No financial requirements explicitly stated in summaries
No evaluation criteria specified
Fairness60/100

While the value is disclosed and document access is implied, the complete absence of specified evaluation criteria is a major concern for fairness and transparency. This omission makes it impossible for bidders to understand how their proposals will be objectively assessed, potentially leading to subjective decision-making.

No evaluation criteria specified
Eligibility requirements ('highly experienced and established') could be perceived as slightly restrictive without further definition
Practicality65/100

The contract start date and duration are clear. However, there is a contradiction between the 'E-Procurement' characteristic and the automated check stating 'No e-submission', which creates uncertainty regarding the practical submission process. A direct document URL was not explicitly provided in the summary.

Contradiction regarding e-submission (E-Procurement characteristic vs. automated check)
Direct document URL not explicitly provided in summary
Data Consistency80/100

Most key fields are populated, and dates are logical and consistent. The tender status is active with no disputes. Minor inconsistencies include missing 'Liable Person' and 'N/A' codes for procedure type, as well as the contradiction regarding e-submission.

Contradiction regarding e-submission (E-Procurement characteristic vs. automated check)
Missing 'Liable Person' field
Sustainability70/100

The inclusion of '30 Community Benefit Points' is a strong positive, demonstrating a focus on social sustainability. However, the tender does not explicitly mention green procurement or innovation aspects, nor is it EU funded, which often drives higher sustainability standards.

No explicit green procurement focus
No explicit innovation focus

Strengths

Clear project description and scope
Value and duration clearly specified
Inclusion of Community Benefit Points (social sustainability)
Open procedure with implied document availability
E-Procurement characteristic (if accurate)

Concerns

Missing explicit evaluation criteria
Missing explicit financial requirements in summaries
Contradiction regarding e-submission process
Lack of explicit mandatory exclusion grounds in summaries
Potentially restrictive eligibility requirements without further definition

Recommendations

1. Clearly define and publish all evaluation criteria to ensure transparency and fairness for bidders.
2. Provide explicit financial requirements and mandatory exclusion grounds within the tender documentation.
3. Clarify the e-submission process and ensure consistency in all published information.

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B
Tender Quality Score
71/ 100 · Good

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