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Procurement of a laminar flow cabinet for laboratory needs

Tender Overview

LOCATION

Riga, Latvia

VALUE

€20,000

DEADLINE

February 09, 2026 at 10:00

CATEGORY

Other

CPV CODE

38000000

REFERENCE

163142

Project Timeline

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Contact Information

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Original Tender Description

Procurement of a laminar flow cabinet for laboratory needs
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidder, including subcontractors and suppliers, must declare the absence of Russian involvement.
✓

ELIGIBILITY REQUIREMENTS

  • Provide annual health insurance for all personnel involved in the contract execution.
  • Maintain health insurance for the designated representative throughout the contract period.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Offer must include the supply, installation, personnel training, and warranty for the laminar flow cabinet.
  • Offer must cover the entire specified scope of the technical specifications.
  • Propose equivalent goods or standards if they meet the requirements, provided supporting documentation is submitted.
  • Adhere to specified delivery timelines (contract duration is 4 months).
  • Provide a specified warranty with strict defect resolution procedures.
  • Provide specific information on the electrical power (in Watts) of the proposed laminar flow cabinet.
💰

FINANCIAL REQUIREMENTS

  • Proposed total contract price must not exceed EUR 30,000.00 (150% of EUR 20,000.00) excluding VAT.
  • Provide the total contract price both with and without 21% VAT in the Technical and Financial Offer form.
  • Confirm that the offered price covers all associated costs, including delivery, installation, training, and warranty.
📋

SUBMISSION REQUIREMENTS

  • Submit offers electronically via the EIS system.
  • Submit the application form for participation, confirming familiarity with and agreement to all tender terms.
  • Submit the application form for participation, confirming possession of necessary certifications.
  • Submit the application form for participation, confirming commitment to fulfill contract conditions.
  • Complete and submit the Technical and Financial Offer form (Appendix No. 3) with company details.
  • In the Technical and Financial Offer form, confirm compliance with all tender requirements, including technical specifications.
  • Submit a mandatory declaration form confirming the tender offer was prepared independently, without collusion or undisclosed communication with competitors regarding pricing, participation, or offer terms.
  • Certify understanding of the independent offer declaration content and acknowledge severe penalties for anti-competitive agreements under Latvian law.
  • Explicitly declare any permitted communication with competitors within the independent offer declaration form.
  • Submit a mandatory "Personnel Certification" form (Annex 6) for each proposed specialist.
  • Each proposed specialist must confirm their consent to be included in the tender offer and their commitment to participate in the contract's execution.
  • Each proposed specialist must acknowledge and consent to the submission of their health insurance information by the tenderer.
  • For each proposed specialist, specify the basis of their cooperation with the tenderer in the "Personnel Certification" form.
  • Submit all mandatory qualification, technical, and financial proposal documents as detailed in the tender regulations.

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DOC
Apliecinājums par neatkarīgi izstrādātu piedāvājumu (Nolikuma 5.pielikums)
actualApliecinājums par neatkarīgi izstrādātu ...
Summary:
This document is a mandatory declaration form for bidders to confirm that their tender offer has been prepared independently, without collusion or undisclosed communication with competitors regarding pricing, participation, or offer terms. Bidders must certify their understanding of the content and acknowledge the severe penalties for anti-competitive agreements under Latvian law. Any permitted communication with competitors must be explicitly declared within the form.
DOC
Iepirkuma priekšmeta prasības, 1.versija
actualIepirkuma priekšmeta prasības, 1.versija
Summary:
This document outlines the comprehensive requirements for the tender "Acquisition of a laminar flow cabinet for laboratory needs" by the Latvian State Institute of Wood Chemistry. It details mandatory submission documents for qualification, technical, and financial proposals, including specific information on electrical power. The tender will be evaluated based on the economically most advantageous offer, with price accounting for 90% and electrical power in watts (W) for 10% of the total score.
DOC
Līguma projekts (Nolikuma 4.pielikums)
actualLīguma projekts (Nolikuma 4.pielikums)
Summary:
This document is the draft contract (Appendix 4) for the procurement of a laminar flow cabinet. It details the terms for the delivery, installation, and warranty of the equipment, including payment schedules, acceptance procedures, and mutual responsibilities. Key requirements for the contractor include adhering to delivery timelines, providing a specified warranty with strict defect resolution, and maintaining health insurance for their designated representative throughout the contract period. Non-compliance with these terms may result in significant penalties or contract termination.
DOC
Nolikums
actualNolikums
Summary:
This tender document outlines the requirements for an open competition to procure a laminar flow cabinet for laboratory needs, including supply, installation, personnel training, and warranty. The procurement, funded by the EU ERAF "WoodChemPlus" project, is not divided into parts and has a planned contract price of EUR 20,000.00 (excluding VAT). Bidders must submit offers electronically via the EIS system, adhere to specific qualification criteria including providing annual health insurance for involved personnel, and ensure their proposed price does not exceed 150% of the planned contract value.
DOC
Personāla apliecinājuma veidlapa (Nolikuma 6.pielikums)
actualPersonāla apliecinājuma veidlapa (Noliku...
Summary:
This document is Annex 6 to the tender regulations, titled "Personnel Certification," and serves as a mandatory form for each specialist proposed by the tenderer. It requires the specialist to confirm their consent to be included in the tender offer and their commitment to participate in the contract's execution if awarded. Additionally, the specialist must acknowledge and consent to the submission of their health insurance information by the tenderer to fulfill social responsibility qualification criteria, and specify the basis of their cooperation with the tenderer.
DOC
Pieteikums (Nolikuma 1.pielikums)
actualPieteikums (Nolikuma 1.pielikums)
Summary:
This document is an application form for participation in the open competition "Acquisition of a laminar flow cabinet for laboratory needs". By submitting this form, the bidder confirms familiarity with and agreement to all tender terms, possession of necessary certifications, and commitment to fulfill contract conditions. Crucially, the application includes a declaration regarding the absence of Russian involvement, which also applies to subcontractors and suppliers.
DOC
Tehniskā specifikācija ( Nolikuma 2.pielikums)
actualTehniskā specifikācija ( Nolikuma 2.piel...
Summary:
This document is the Technical Specification (Annex 2) for the acquisition of a laminar flow cabinet for laboratory needs by the Latvian State Institute of Wood Chemistry. It outlines the general rules and requirements for the product, allowing bidders to propose equivalent goods or standards provided they submit supporting documentation. Bidders must ensure their offer covers the entire specified scope.
DOC
Tehniskā un finanšu piedāvājuma veidlapa (Nolikuma 3.pielikums)
actualTehniskā un finanšu piedāvājuma veidlapa...
Summary:
This document is Appendix No. 3 to the open competition regulations, serving as the Technical and Financial Offer form. Bidders must complete this form with their company details, confirm compliance with all tender requirements including technical specifications, and provide the total contract price both with and without 21% VAT. It also requires confirmation that the offered price covers all associated costs, including delivery, installation, training, and warranty.

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68
Good

Tender Quality Score

This tender for a laminar flow cabinet is severely hampered by the critical absence of complete tender documents and evaluation criteria, making it impossible for bidders to prepare a compliant and competitive offer.

Score Breakdown

Legal Compliance100/100

The tender includes a mandatory exclusion ground regarding Russian involvement, which aligns with current legal and geopolitical considerations. However, the complete absence of evaluation criteria is a significant legal non-compliance, undermining the principles of transparency and equal treatment.

•Absence of evaluation criteria, which is a fundamental requirement for fair and transparent procurement.
•Lack of full tender documentation, hindering legal compliance checks by bidders.
Clarity40/100

While some requirements are clearly stated (e.g., supply, installation, training, warranty), the overall clarity is critically compromised by the complete lack of detailed tender documents, technical specifications, and contract terms. Bidders cannot fully understand what is expected.

•No detailed technical specifications available.
•Vague 'strict defect resolution procedures' without further definition.
Completeness83/100

The tender is critically incomplete due to the absence of any attached documents or detailed content beyond the extracted requirements. This includes missing technical specifications, evaluation criteria, and a draft contract, which are essential for a functional procurement process.

•No documents attached or content available, as indicated by automated checks.
•Missing detailed technical specifications for the laminar flow cabinet.
Fairness60/100

The lack of evaluation criteria fundamentally undermines fairness, as bidders cannot understand how their offers will be assessed. The requirement for annual health insurance for *all* personnel involved in a supplies contract appears disproportionate and could unfairly restrict competition.

•Absence of evaluation criteria creates an unfair bidding environment.
•Requirement for annual health insurance for all personnel seems disproportionate for a supplies contract and may restrict competition.
Practicality40/100

The tender is highly impractical for bidders due to the complete lack of essential documentation. While electronic submission is practical, the inability to access technical specifications, evaluation criteria, or a contract draft makes it impossible to prepare a meaningful offer.

•Impossibility for bidders to prepare a comprehensive offer without full documentation.
•Administrative burden of the health insurance requirement for all personnel for a supplies contract.
Data Consistency100/100

The estimated value (EUR 20,000) and the maximum proposed price (EUR 30,000, 150%) are consistent. The contract duration (4 months) aligns with the requirement to adhere to specified delivery timelines. However, the overall lack of detailed data makes a comprehensive consistency check difficult.

Sustainability25/100

Based on the provided information and automated checks, there are no explicit green procurement or social criteria included in this tender.

•No explicit green procurement criteria.
•No explicit social criteria.

Strengths

Clear identification of the procurement object (laminar flow cabinet).
Inclusion of a mandatory exclusion ground regarding Russian involvement.
Allowance for equivalent goods or standards, promoting competition.
Electronic submission via the EIS system.

Concerns

Critical absence of all tender documents and detailed content, including technical specifications.
Complete lack of evaluation criteria, making fair assessment impossible.
Disproportionate requirement for annual health insurance for all personnel involved in a supplies contract.
Vague 'strict defect resolution procedures' without detailed explanation.
Restricted document access, hindering transparency and bidder participation.

Recommendations

1. Immediately publish all complete tender documents, including detailed technical specifications, evaluation criteria, and a draft contract.
2. Review and justify the proportionality of the health insurance requirement, potentially narrowing its scope to key personnel or removing it for a supplies contract.
3. Provide clear and detailed specifications for warranty terms and defect resolution procedures.

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Tender Quality Score
68/ 100 · Good
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