United Kingdom4 days leftOpen

Commercial Kitchen and Laundry Equipment Maintenance and Supply

Tender Overview

ORGANIZATION

Cumberland Council

LOCATION

Cumbria, United Kingdom

VALUE

£700,000

DEADLINE

February 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

39141000

REFERENCE

001905-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Cumberland Council (the Council) is seeking to appoint a competent Service Provider for the undertaking of works associated with the statutory testing/inspection and planned maintenance "PPM"; as well as breakdown repairs of all catering and laundry equipment in a range of Council properties, as set out in Schedules 1, 2 & 3: Asset List & Pricing[PT1] Document, specifically in properties listed in Schedule 1 Site List. The works will also include Kitchen Extract, Gas Interlock and Ductwork Cleaning of all commercial equipment associated with catering and laundry activities. Overall, this Contract shall achieve the delivery of statutory compliant, working equipment in Council buildings. A key deliverable will be a rapid response to emergency repairs where it is critical to the catering service operation.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a competent Service Provider.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Undertake statutory testing/inspection of all catering and laundry equipment.
  • Perform planned preventative maintenance (PPM) on all catering and laundry equipment.
  • Execute breakdown repairs for all catering and laundry equipment.
  • Provide services across a range of Council properties as specified in Schedule 1 Site List.
  • Conduct Kitchen Extract Cleaning for commercial equipment.
  • Conduct Gas Interlock Cleaning for commercial equipment.
  • Conduct Ductwork Cleaning for commercial equipment associated with catering and laundry activities.
  • Ensure the delivery of statutory compliant, working equipment in Council buildings.
  • Provide a rapid response to emergency repairs where critical to catering service operation.
  • Possess the capability to service equipment detailed in Schedules 1, 2 & 3: Asset List & Pricing Document.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements are detailed in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-06 12:00:00.

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PDF
Official PDF Version
PDF001905-2026_official.pdf
Summary:
Cumberland Council seeks a service provider for statutory testing, planned maintenance, and breakdown repairs of commercial kitchen and laundry equipment, including associated cleaning services, with a focus on rapid emergency response.

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54
Fair

Tender Quality Score

This tender documentation presents significant deficiencies, particularly concerning the absence of evaluation criteria and detailed mandatory exclusion grounds, which severely impacts transparency and fairness. While the service description is clear, critical procedural elements are missing.

Score Breakdown

Legal Compliance60/100

The tender lacks a specified reveal date, making it impossible to assess the reasonableness of the submission deadline. Crucially, it states 'No specific mandatory exclusion grounds are detailed,' which is a significant non-compliance with standard procurement regulations requiring such grounds to be clearly stated.

Missing tender reveal date
No detailed mandatory exclusion grounds specified
Clarity50/100

The absence of specified evaluation criteria is a major clarity issue, leaving bidders uncertain about how their proposals will be judged. Eligibility requirements are vague ('competent Service Provider'), and financial requirements are entirely missing, further reducing clarity.

No evaluation criteria specified
Vague eligibility requirements
Completeness55/100

Key information such as evaluation criteria, detailed mandatory exclusion grounds, and financial requirements are missing. Although four documents are mentioned, only one content summary is provided, indicating potential incompleteness in the provided tender overview.

Missing evaluation criteria
Missing detailed mandatory exclusion grounds
Fairness40/100

The lack of specified evaluation criteria severely compromises the fairness and transparency of the procurement process, as bidders cannot understand the basis for selection. The absence of an e-submission option also limits equal access for potential service providers.

No evaluation criteria specified (major fairness concern)
No electronic submission option
Practicality60/100

The absence of an electronic submission method is a significant practical drawback in modern procurement. A document URL is also not provided, which could hinder easy access to full tender documents.

No electronic submission supported
Document URL not provided
Data Consistency80/100

Most key fields are populated, and dates are logical. However, the 'Liable Person' field is empty, and procedure codes are marked 'N/A', which are minor inconsistencies. The lack of detailed mandatory exclusion grounds is a data gap rather than an inconsistency.

Liable Person field is empty
Procedure codes marked as N/A
Sustainability20/100

The tender does not include any explicit green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, which often correlates with higher sustainability standards.

No green procurement aspects
No social criteria

Strengths

Clear description of the required services and scope of work.
Estimated value and contract duration are clearly specified.
Relevant CPV and NUTS codes are provided.
Tender status is active with no reported disputes.

Concerns

Absence of specified evaluation criteria, severely impacting transparency.
Lack of detailed mandatory exclusion grounds and financial requirements.
Missing tender reveal date, hindering assessment of preparation time.
No electronic submission option, limiting accessibility and efficiency.
Limited information on sustainability, social, or innovation aspects.

Recommendations

1. Publish comprehensive evaluation criteria and detailed mandatory exclusion grounds to ensure transparency and legal compliance.
2. Provide the tender's reveal date to allow for proper assessment of preparation time and enhance transparency.
3. Implement an electronic submission platform to improve accessibility, fairness, and efficiency for bidders.

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Tender Quality Score
54/ 100 · Fair

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