United Kingdom102 days leftOpen

Dynamic Purchasing System for Housing Planned Maintenance

Tender Overview

LOCATION

London, United Kingdom

VALUE

Not disclosed

DEADLINE

May 15, 2026 at 15:00

CATEGORY

Other

CPV CODE

45000000

REFERENCE

016415-2022

Project Timeline

Contact Information

View Original

Original Tender Description

The London Borough of Lambeth ("the "Council") intends to establish a Dynamic Purchasing System ("DPS") to procure services for Planned Housing Maintenance Projects within the Borough of Lambeth. The Council's Resident Services Directorate is in the process of developing a Total Asset Solution, in recognition of the Council's need to refresh its approach to the management of its assets and delivery of planned programmes involving major and minor works, to better meet its legal and statutory obligations. To effectively support this new approach, a more co-ordinated and flexible project purchasing process is being developed through the implementation of this DPS. The purpose of the DPS is to establish a panel of pre-approved contractors across various categories and sub-categories of major and minor works and services including but not limited to building refurbishment and maintenance related services and supplies. The DPS also provides a platform to deliver against the Council's social, economic and environmental priorities and responsibilities and support the Council in driving down instances of housing disrepair. Projects will be specified in line with the Council's key priorities of: • Sustainability • Compliance • Statutory Fitness Standards • Decent Homes The DPS is being established in full compliance with the requirements of Regulation 34 of the Public Contract Regulations 2015 (as amended).
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as per the Public Contract Regulations 2015 (as amended).

ELIGIBILITY REQUIREMENTS

  • Bidders must be contractors capable of providing planned housing maintenance projects.
  • Bidders must be capable of operating within the Borough of Lambeth.
  • Bidders must be able to provide major and minor works, building refurbishment, and maintenance related services and supplies.
  • Bidders must be able to deliver projects in line with the Council's key priorities: Sustainability, Compliance, Statutory Fitness Standards, and Decent Homes.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to deliver planned housing maintenance projects.
  • Demonstrate capability to deliver major and minor works and services.
  • Demonstrate capability to deliver building refurbishment and maintenance related services and supplies.
  • Demonstrate technical expertise and capacity to deliver projects aligned with Sustainability, Compliance, Statutory Fitness Standards, and Decent Homes.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are provided in the current tender information.
📋

SUBMISSION REQUIREMENTS

  • Submit an application to join the Dynamic Purchasing System by the deadline.
  • All applications must be submitted by 2026-05-15 15:00:00.

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PDF
Official PDF Version
PDF016415-2022_official.pdf
Summary:
The London Borough of Lambeth is establishing a Dynamic Purchasing System (DPS) for planned housing maintenance projects, seeking pre-approved contractors for major and minor works focused on sustainability, compliance, and decent homes.

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66
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System with a clear purpose and strong sustainability focus, but suffers from significant gaps in clarity regarding evaluation criteria and financial requirements, alongside data inconsistencies.

Score Breakdown

Legal Compliance75/100

The tender explicitly states compliance with Regulation 34 of the Public Contract Regulations 2015 and correctly identifies the procedure as a DPS. CPV codes are appropriate, and no disputes are noted. However, the estimated value is classified, which slightly impacts transparency, and the contract start date being in the past for an active tender is unusual.

Estimated value is classified
Contract start date (2022) is in the past relative to today's date (2026) and the submission deadline, which is unusual for a new tender announcement.
Clarity60/100

The description of the DPS's purpose and scope is clear and unambiguous. However, a major deficiency is the complete absence of specified evaluation criteria for joining the DPS. Additionally, no specific financial requirements are provided, which leaves bidders without crucial information.

No evaluation criteria specified for joining the DPS
No specific financial requirements (e.g., minimum turnover, insurance) are provided
Completeness70/100

Basic information like title, organization, reference, deadlines, and duration are present. However, critical information such as specific financial requirements and, most importantly, evaluation criteria are missing. Only one of four documents is summarized, suggesting potential gaps in accessible information.

Missing specific financial requirements for bidders
Missing evaluation criteria for joining the DPS
Fairness65/100

The tender benefits from generic requirements that do not appear tailored and the use of e-procurement. However, the classified estimated value reduces transparency. The most significant fairness concern is the complete absence of evaluation criteria, making it impossible for bidders to understand how their applications will be judged.

No evaluation criteria specified, hindering transparency and fair competition
Estimated value is classified, reducing overall transparency
Practicality65/100

Electronic submission is supported, which is a positive for practicality. The duration is clearly specified. However, the contract start date being in the past creates confusion, and no specific document URL is provided. The lack of detailed financial requirements also impacts practical preparation for bidders.

Contract start date (2022) is in the past, which is practically confusing for an active tender
No specific document URL provided for direct access to tender documents
Data Consistency50/100

While many key fields are populated, the most significant inconsistency is the contract start date (2022-06-15) being well before today's date (2026-01-18) and the submission deadline (2026-05-15). This creates confusion about whether this is a new tender or an ongoing application window for an existing DPS. The 'Liable Person' field is also empty.

Contract start date (2022-06-15) is inconsistent with the current date and submission deadline, suggesting a lack of clarity on the tender's lifecycle
The 'Liable Person' field is empty
Sustainability80/100

The tender explicitly incorporates strong sustainability aspects, listing 'Sustainability' as a key priority and mentioning 'social, economic and environmental priorities and responsibilities'. It also includes 'Social Criteria' as a characteristic, demonstrating a commitment to broader impact.

No explicit mention of innovation focus

Strengths

Clear description of the Dynamic Purchasing System's purpose and scope
Explicit commitment to social and environmental sustainability criteria
Adherence to Public Contract Regulations 2015 for DPS establishment
E-procurement enabled for accessibility
Requirements appear generic and not tailored to a specific company

Concerns

Absence of specific evaluation criteria for joining the DPS
Estimated value is classified, reducing transparency
Contract start date is in the past, creating significant data inconsistency and confusion
Lack of specific financial requirements for bidders
Only one of four tender documents is summarized, potentially limiting full information access

Recommendations

1. Clearly define and publish the evaluation criteria for joining the DPS to ensure transparency and fairness.
2. Clarify the nature of the 'Contract Start' date, explaining if this is an ongoing DPS with continuous application windows or a new tender.
3. Provide specific financial requirements or explicitly state why they are not required at this stage, and ensure all tender documents are accessible.

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Tender Quality Score
66/ 100 · Good

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