United Kingdom45 days leftOpen

Denton Community Primary School _ East Sussex

Tender Overview

ORGANIZATION

Denton Primary School

LOCATION

United Kingdom, United Kingdom

VALUE

£300,000

DEADLINE

March 19, 2026 at 09:30

CATEGORY

Other

CPV CODE

15894210

REFERENCE

002555-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Denton Community Primary School is part of a six?school collaboration with Seaford Primary School, Willingdon Primary School, Cradle Hill Community Primary School, Meridian Community Primary School, and Motcombe School, joining together to procure a high?quality catering service for their communities. Provider Capability All interested catering companies must, in the first instance, demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration. While the schools are undertaking a shared procurement process and timetable, each school will retain full autonomy and reserves the right to appoint the catering partner that best aligns with its individual needs, culture, and priorities. As a result, the outcome may be: • A single provider appointed across all six schools, or • Multiple providers, where individual schools select a bespoke catering partner. Shared Aspirations Across the collaboration, the schools share a unified ambition to secure a catering partner who will deliver: • Increased meal uptake through quality, appeal, and value • Fresh, nutritious, and seasonal food prepared with care • A trusted, transparent, and collaborative partnership • Strong pupil advocacy, ensuring children’s voices shape the dining experience
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a registered catering company.
  • Demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide catering services for primary schools.
  • Demonstrate capacity, capability, and operational resilience to serve all six collaborating schools (Denton, Seaford, Willingdon, Cradle Hill, Meridian, Motcombe).
  • Propose a service that will increase meal uptake through quality, appeal, and value.
  • Commit to delivering fresh, nutritious, and seasonal food prepared with care.
  • Establish and maintain a trusted, transparent, and collaborative partnership with the schools.
  • Implement mechanisms for strong pupil advocacy, ensuring children’s voices shape the dining experience.
💰

FINANCIAL REQUIREMENTS

  • No specific financial thresholds or requirements (e.g., minimum turnover) are detailed in the provided information. Bidders should be financially stable enough to undertake a contract valued at approximately 300,000.0 EUR over 36 months.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-03-19 09:30:00.
  • Provide documentation demonstrating capacity, capability, and operational resilience to cater for all six schools.
  • Outline how the proposed service will achieve increased meal uptake through quality, appeal, and value.
  • Detail how fresh, nutritious, and seasonal food will be prepared with care.
  • Explain the approach to fostering a trusted, transparent, and collaborative partnership.
  • Describe strategies for ensuring strong pupil advocacy and incorporating children’s voices into the dining experience.

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PDF
Official PDF Version
PDF002555-2026_official.pdf
Summary:
This tender seeks catering services for a collaboration of six East Sussex primary schools, requiring providers to demonstrate capacity for all schools while allowing individual schools autonomy in final selection.

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63
Good

Tender Quality Score

This tender for school catering services demonstrates good basic information and a clear description of aspirations, but suffers from critical omissions regarding evaluation criteria and e-submission, significantly impacting clarity, completeness, and fairness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code correctly, and the submission period of approximately two months is reasonable. There are no reported disputes. However, the 'Missing reveal date' and the lack of explicit detail on mandatory exclusion grounds in the provided summary are minor compliance concerns.

Missing reveal date
Lack of explicit detail on mandatory exclusion grounds
Clarity65/100

The description of the collaboration and shared aspirations is clear and understandable. The AI-extracted requirements are also clearly articulated. However, the critical absence of specified evaluation criteria is a major deficiency, making it difficult for bidders to understand how their proposals will be assessed.

No evaluation criteria specified
Completeness60/100

Basic information, financial details, timeline, and classification are largely complete. However, the tender is critically incomplete due to the absence of specified evaluation criteria. Furthermore, the 'Official PDF Version' being marked as 'Required: No' is highly unusual and suggests a potential gap in the essential bidding documentation.

No evaluation criteria specified
Official PDF Version marked as 'Required: No', implying missing essential bid documents
Fairness55/100

The estimated value is disclosed, and the submission period is reasonable. However, the complete lack of evaluation criteria severely compromises the objectivity and transparency of the procurement process, making it difficult for bidders to compete fairly. The absence of e-submission also limits equal access for potential suppliers.

No evaluation criteria specified
No e-submission
Practicality60/100

The contract start date and duration are clearly specified. However, the lack of electronic submission support is a significant practical drawback in modern procurement, potentially increasing administrative burden for bidders. A direct document URL is also not explicitly provided.

No e-submission
Document URL not explicitly provided
Data Consistency85/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. Minor inconsistencies include 'N/A' for some procedure codes and the 'Missing reveal date'.

Missing reveal date
N/A for some procedure codes
Sustainability25/100

The tender shows very limited focus on sustainability. There are no explicit green procurement criteria, formal social aspects (beyond general pupil advocacy), or innovation requirements. It is also not EU funded, which often correlates with higher sustainability standards.

No explicit green procurement criteria
No formal social criteria

Strengths

Clear description of service aspirations and collaboration structure
Estimated value and contract duration are clearly specified
Reasonable submission period provided
CPV code is appropriately assigned
No reported disputes or suspensions

Concerns

Critical absence of evaluation criteria
Lack of electronic submission support
Official PDF document marked as 'Required: No'
Limited focus on sustainability (green, social, innovation)
Missing reveal date and some N/A codes

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Enable electronic submission to modernize the process and enhance accessibility for bidders.
3. Clarify which documents are mandatory for submission and provide clear access to all tender documents.

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B
Tender Quality Score
63/ 100 · Good

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