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Development and maintenance works for a service supporting the management of goods export formalities (RmIT)

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€2,500,000

DEADLINE

February 02, 2026 at 13:00

CATEGORY

Services

CPV CODE

72250000-2

REFERENCE

299704

Project Timeline

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Contact Information

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Original Tender Description

Hanke eesmärgiks on kaupade ekspordiformaalsuste haldamist toetava teenuse arendustööde ja tarkvara hooldustööde hankimine. Raamlepingu kehtivuse jooksul tellitavad tööd tuleb teostada vastavalt siseriiklikele- ja/või rahvusvahelistele õigusaktidele, regulatsioonidele ning toetama äriprotsesse. Hanke objektiks oleva infosüsteemi puhul kasutatakse RmIT IT profiilile vastavaid tehnoloogiaid (näiteks java, SQL, PL/SQL).
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not fall under any exclusion grounds outlined in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must meet the contracting authority's qualification requirements as outlined in the European Single Procurement Document (ESPD).
  • Bidders must be able to fulfill contractor obligations for development and maintenance work for a service supporting export formalities.
  • Rules for joint tenders must be followed if submitting as a consortium.
  • Rules for foreign branch participation must be followed if applicable.
  • Rules for reliance on third-party resources must be followed if applicable.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate capability to develop and maintain the Automated Export System (AES) information system to simplify export formalities when export and exit customs offices are the same, avoiding duplicate controls and redundant information exchange (trial task).
  • Bidders must be capable of providing agile development, project management, analysis, programming, testing, and various maintenance activities with defined priorities for information systems supporting export formalities.
  • Bidders must understand the purpose, operation, interfaces, and relevant legal acts of the Automated Export System (AES) for managing goods export formalities within the EU.
  • Bidders should understand the Design Document for the National Export Application (DDNXA) structure, history, and key information for the AES Phase 1 project.
  • Specialists' work experience and project data must be submitted via the provided CV form.
  • Team members must meet the minimum requirements of the tender.
💰

FINANCIAL REQUIREMENTS

  • The bid must include an hourly rate for development and maintenance work, which will be evaluated for 30% of the total score.
📋

SUBMISSION REQUIREMENTS

  • The European Single Procurement Document (ESPD) must be completed electronically.
  • A confidentiality obligation form must be completed and submitted.
  • Bidders must confirm compliance with all tender terms.
  • Rules for submitting a power of attorney for joint bidders must be followed.
  • A power of attorney must be submitted if one joint bidder represents another.
  • Guidelines for marking business secrets must be followed.
  • Evidence for equivalent solutions must be provided if applicable.
  • The tender must be submitted in the specified language (implied Estonian).
  • General requirements for tender submission must be met.
  • The bid must include a response to the trial work task, which will be evaluated for 70% of the total score.
  • The CV form for team members must be completed and submitted.

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PDF
Vastavustingimused
Vastavusdeklaratsioon299704_vastavustingimused.pdf14.2 KB
Summary:
This document outlines the conditions for submitting a tender, including the requirement to confirm compliance with tender terms, rules for submitting a power of attorney for joint bidders, guidelines for marking business secrets, and the need to provide evidence for equivalent solutions.
DOC
Meeskonnaliikmete CV-vorm
CV299704_CV-vorm.docx31.8 KB
Summary:
This document is a CV form for team members, requiring the submission of specialists' work experience and project data to meet the minimum requirements of the tender.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid299704_hindamiskriteeriumid.pdf3.2 KB
Summary:
This document describes the tender evaluation criteria, covering the hourly rate for development and maintenance work (30%) and trial work (70%), explaining their weighting and scoring methodology.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded299704_hankepass_taiendavate_selgitusteg...73.6 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD) conditions, outlining the contracting authority's requirements for bidder qualification and exclusion grounds for the "Development and maintenance of a service supporting export formalities management for goods (RmIT)" tender, which must be completed electronically.
PDF
Proovitöö lähteülesanne
Tehnilised Spetsifikatsioonid299704_AES Proovitöö lähteülesanne.pdf204.6 KB
Summary:
This trial task brief for the "Development and maintenance of a service supporting the management of goods export formalities (RmIT)" framework agreement outlines the need to develop and maintain the AES information system to simplify export formalities when the export and exit customs offices are the same, avoiding duplicate controls and redundant information exchange.
PDF
Hindamismetoodika
Hindamiskriteeriumid299704_Hindamismetoodika.pdf91.0 KB
Summary:
This document details the tender evaluation methodology, allocating 70% of points to a test task and 30% to the hourly rate for development and maintenance work, including specific sub-criteria and scoring for the test task.
DOC
Konfidentsiaalsuskohustuse vorm
Lepingu Mall299704_Konfidentsiaalsuskohustuse vorm.d...46.5 KB
Summary:
This document is a confidentiality obligation form that must be completed and submitted as part of the tender to ensure the confidentiality of information related to the procurement.
DOC
Lisateave
Üldine Info299704_Lisateave.docx34.6 KB
Summary:
This document provides additional information on the public procurement, explaining why the tender is not divided into parts, outlining rules for joint tenders, foreign branch participation, reliance on third-party resources, and general requirements for tender submission, including language and business secret marking.
PDF
Raam- ja hankelepingu projekt
Lepingu Mall299704_Raam- ja hankelepingu projekt.pdf398.7 KB
Summary:
This draft framework agreement outlines the terms and procedures for ordering development and maintenance work for a service supporting the management of export formalities, up to a maximum value of 2.5 million euros, defining the contractor's obligations and the principles for concluding contracts.
PDF
Tehniline kirjeldus
Tehnilised Spetsifikatsioonid299704_Tehniline kirjeldus.pdf179.6 KB
Summary:
This document outlines the scope of development and maintenance services for information systems supporting export formalities, including agile development, project management, analysis, programming, testing, and various maintenance activities with defined priorities.
DOC
Volikiri ühispakkuja esindamiseks
Volikiri299704_Volikiri ühispakkujate esindamise...23.1 KB
Summary:
This document is a power of attorney authorizing one joint bidder to represent another joint bidder in the public procurement procedure and in all actions related to contract signing and fulfillment.
DOC
DDNXA Main Document
Üldine InfoDDNXA-Main Document-5152-v200-SfA.docx6.3 MB
Summary:
This document is the Design Document for the National Export Application (DDNXA), outlining its structure, history, and key information for the AES Phase 1 project.
PDF
Kaupade ekspordiformaalsuste haldamist toetava infosüsteemi AES ülevaade
Üldine InfoKaupade ekspordiformaalsuste haldamist t...171.3 KB
Summary:
This document provides an overview of the Automated Export System (AES), detailing its purpose, operation, interfaces, and relevant legal acts that support the management of goods export formalities within the European Union.

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78
Good

Tender Quality Score

This tender is well-documented and clear, but significant concerns regarding potentially tailored technical requirements and severely limited competition for the framework agreement impact its overall quality and fairness.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance with reasonable deadlines, a clearly defined framework agreement procedure, appropriate CPV codes, and no detected disputes or suspensions. The use of ESPD and EU funding aligns with regulatory standards.

Clarity90/100

The tender's description is clear, and requirements are comprehensively documented across various specific documents, including detailed technical specifications and explicit evaluation criteria with methodology and weightings.

Completeness85/100

All essential information, including basic details, financial data, timeline, and classification, is provided. The tender includes 15 supporting documents, ensuring thorough definition of requirements and criteria. The unspecified exact region for location is a minor detail.

Fairness40/100

While document access, value disclosure, reasonable deadlines, and e-procurement are positive, the technical requirements demanding specific historical knowledge of the 'DDNXA structure, history, and key information for the AES Phase 1 project' raise significant concerns about potential tailoring. Furthermore, the 'Max Participants: 1' for a framework agreement 'WITHOUT_REOPENING_COMPETITION' severely limits competition over the 48-month duration.

•Technical requirements appear tailored to an incumbent or a very limited pool of providers.
•Framework agreement with 'Max Participants: 1' and 'WITHOUT_REOPENING_COMPETITION' severely limits competition.
Practicality75/100

Electronic submission is supported, and financing information is clear. The contract start date is marked as 'estimated,' introducing a minor element of uncertainty, but overall practicality is good.

•Contract start date is 'estimated' rather than definitive.
Data Consistency95/100

The tender exhibits high data consistency with all key fields populated (minor N/A codes for Type/Procedure are negligible), no suspensions or disputes, and a logical, consistent timeline.

Sustainability55/100

The tender explicitly includes 'Green Procurement' characteristics, which is positive. However, it lacks explicit social criteria and a clear focus on innovation, despite being EU funded, which limits its overall sustainability score.

•Lack of explicit social criteria.
•No clear innovation focus.

Strengths

Comprehensive documentation with detailed technical specifications and evaluation methodology.
Clear and transparent evaluation criteria (30% hourly rate, 70% trial task).
Reasonable submission deadline and full electronic access.
Explicitly includes Green Procurement characteristics.
High data consistency and logical timeline.

Concerns

Technical requirements (understanding DDNXA structure, history, and key information for AES Phase 1 project) appear highly specific and potentially tailored to an incumbent or a very limited number of providers.
The framework agreement allows for a 'Max Participants: 1' and is 'WITHOUT_REOPENING_COMPETITION,' which severely limits future competition and choice for a 48-month contract.
Lack of explicit social criteria or innovation focus, despite being EU funded.
'Estimated' contract start date introduces minor uncertainty.

Recommendations

1. Review and revise technical capability requirements to ensure they are outcome-based and generic enough to allow broader competition, avoiding specific historical knowledge of internal systems unless absolutely critical and justified.
2. Reconsider the 'Max Participants: 1' and 'WITHOUT_REOPENING_COMPETITION' for a 48-month framework agreement, as this significantly restricts competition and may not achieve the best value over time.
3. Integrate explicit social and innovation criteria into the tender, especially given its EU funding, to align with broader sustainability goals.

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Tender Quality Score
78/ 100 · Good
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