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Estonia10 days leftOpen

Prison staff to access inmate data and perform tasks via mobile application - acquisition of development resources

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€180,000

DEADLINE

February 12, 2026 at 12:00

CATEGORY

Services

CPV CODE

72200000-7

REFERENCE

303928

Project Timeline

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Contact Information

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View Original

Original Tender Description

Hanke eesmärgiks on sõlmida käsundusleping vanglate infosüsteemi arendamiseks ühe edukaks tunnistatud pakkujaga, kes tagab tehnilise kirjelduse punktis 4 märgitud kompetentsinõuetele vastava arendaja.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must ensure that subcontractors comply with EU sanctions.
  • The bidder must ensure that subcontractors have not been convicted of criminal offenses.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must comply with the general conditions and participation requirements of the tender.
  • The bidder must confirm compliance with all tender documents.
  • The successful bidder must meet the personnel requirements specified in the draft contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must be capable of developing a Progressive Web Application (PWA) for the prison information system.
  • The developed PWA must enable prison staff to access inmate data and perform tasks.
  • The bidder must demonstrate strong developer work experience and competence (evaluated for 45% of the score).
  • The bidder must demonstrate PWA development experience (evaluated for 15% of the score).
  • The proposed developer must have PWA development experience from projects with a value of at least 50,000 EUR or a duration of at least 6 months.
  • The successful bidder must adhere to the scope of work for mobile application development resources as described in the draft contract.
  • The specialist's CV must detail their education, work experience, and language skills.
💰

FINANCIAL REQUIREMENTS

  • The bidder must follow the specified cost structure for the bid.
  • The bidder should offer a competitive total cost (evaluated for 40% of the score).
📋

SUBMISSION REQUIREMENTS

  • The bidder must electronically fill out responses in the format specified by the contracting authority.
  • The bidder must submit the European Single Procurement Document (ESPD).
  • The bidder must submit contract data.
  • The bidder must submit all necessary appendices for the bid.
  • The bidder must use the provided presentation form (`PWA_hindamiskriteerium ja esitlusvorm.docx`) to describe the proposed developer's PWA projects, including functionality, cost, or duration.
  • The bidder must submit the specialist's CV using the provided CV form (`CV vorm.docx`).

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Kvalifikatsiooninõuded303928_alltoovotjate_kontrollimise_tingi...43.8 KB
Summary:
This document outlines the conditions for controlling and grounds for excluding subcontractors during the contract execution phase, focusing on convictions related to criminal offenses, which the tenderer must address.
PDF
Vastavustingimused
Hanke Tingimused303928_vastavustingimused.pdf10.7 KB
Summary:
This document outlines mandatory tender submission conditions, including confirmation of compliance with tender documents, provision of contract details, adherence to the tender cost structure, and compliance with EU sanctions regarding subcontractors.
DOC
Arendaja CV
CVCV vorm.docx30.5 KB
Summary:
This document is a Curriculum Vitae form for specialists, required to be completed and submitted for participation in the development resource procurement, detailing education, work experience, and language skills.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303928_hindamiskriteeriumid.pdf5.5 KB
Summary:
This document details the tender's evaluation criteria and methodology, focusing on total cost (40%), developer work experience and competence (45%), and PWA development experience (15%), with points awarded for exceeding minimum requirements and IT higher education.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303928_hankepass_taiendavate_selgitusteg...73.6 KB
Summary:
This document is an explanatory Procurement Pass outlining the contracting authority's conditions and the expected response format that companies must complete electronically.
PDF
Hankedokumendid
Hanke TingimusedHankedokumendid (2).pdf347.0 KB
Summary:
This document is the main body of the tender documents for the "Prison staff can access inmate data and perform tasks via a mobile application - acquisition of development resources" procurement, outlining general conditions, participation requirements, and listing all necessary annexes for bid submission.
PDF
Käsunduslepingu projekt
Lepingu MallKasunduslepingu projekt.pdf449.1 KB
Summary:
This document is a draft service agreement outlining the contractual terms, scope of work, and personnel requirements for the successful bidder in the procurement of development resources for a mobile application for prison staff.
DOC
PWA arenduskogemuse hindamiskriteerium ja esitlusvorm
HindamiskriteeriumidPWA_hindamiskriteerium ja esitlusvorm.do...41.8 KB
Summary:
This document outlines the evaluation criteria for PWA development experience and provides a submission form that bidders must complete, detailing their proposed developer's PWA projects, including functionality, cost, or duration, to meet the minimum €50,000 or 6-month requirement.
PDF
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.pdf464.6 KB
Summary:
This document outlines the technical requirements for developing a progressive web application (PWA) for the prison information system, enabling prison staff to access inmate data and perform tasks, with an estimated contract value of 180,000 EUR over 24 months.

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92
Excellent

Tender Quality Score

This tender for Progressive Web Application (PWA) development for a prison information system demonstrates a clear objective and structured evaluation, but includes a potentially restrictive developer experience requirement and minor documentation flaws.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant, incorporating standard mandatory exclusion grounds and requiring the European Single Procurement Document (ESPD), which are good practices for public procurement.

Clarity80/100

The tender's objective and technical requirements for PWA development are clearly stated. However, a minor incomplete sentence in the submission requirements slightly detracts from overall clarity and professionalism.

•Incomplete sentence in 'Submission Requirements': 'The bidder must submit'
Completeness100/100

The tender seems reasonably complete, providing specific forms for CVs and PWA project descriptions, which aids in structured evaluation. The reference to a draft contract and technical description suggests further detailed information is available to bidders.

Fairness100/100

The requirement for a single proposed developer to have PWA project experience of at least 50,000 EUR or 6 months could be restrictive, potentially limiting the pool of eligible bidders, especially smaller firms or highly competent individual developers. While it aims to ensure quality, its proportionality should be carefully considered to avoid unduly hindering competition. The evaluation criteria weighting appears balanced between technical competence and cost.

•The requirement for a single proposed developer to have PWA development experience from projects with a value of at least 50,000 EUR or a duration of at least 6 months might limit competition.
Practicality80/100

The use of specific forms for developer CVs and PWA project descriptions is practical for standardized evaluation and comparison of bids. The choice of PWA technology is a practical and modern approach for mobile access to information systems.

Data Consistency100/100

The provided information is consistent, with no apparent contradictions between the various sections of the tender overview.

Sustainability75/100

The tender explicitly mentions 'Green Procurement' and 'EU Funded,' indicating a commitment to environmental considerations and leveraging EU funds. However, the absence of explicit social criteria, as flagged by automated checks, represents a missed opportunity for broader sustainability impact.

•Absence of explicit social criteria, despite the stated 'Green Procurement' focus.

Strengths

Clear project objective and technology choice (Progressive Web Application) for the prison information system.
Structured evaluation criteria with specific weightings (technical competence, PWA experience, and cost) promoting transparency.
Emphasis on developer competence and experience, supported by specific submission forms (CV, PWA project description) for detailed assessment.
Inclusion of 'Green Procurement' and 'Innovation Focus' characteristics, aligning with modern procurement principles.
Standard legal compliance measures, including mandatory exclusion grounds and the requirement for the European Single Procurement Document (ESPD).

Concerns

The requirement for a single proposed developer to have PWA project experience of at least 50,000 EUR or 6 months might limit the pool of eligible bidders and potentially hinder competition.
A minor documentation quality issue: an incomplete sentence in the 'Submission Requirements' section ('The bidder must submit').
Absence of explicit social criteria, despite the stated 'Green Procurement' focus, which could broaden the tender's sustainability impact.
High weighting (45%) for 'strong developer work experience and competence' could lead to subjective evaluation if not further detailed with clear sub-criteria in the full tender documents.

Recommendations

1. Review and potentially adjust the specific experience requirement for the proposed developer to ensure it is proportionate to the project scope and does not unduly restrict competition.
2. Correct minor documentation errors, such as incomplete sentences, to enhance overall clarity and professionalism of the tender documents.
3. Consider integrating explicit social criteria into future tenders to broaden the sustainability impact, aligning with comprehensive responsible procurement practices.

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Tender Quality Score
92/ 100 · Excellent
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