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Estonia7 days leftOpen

Travel management service

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€600,000

DEADLINE

February 09, 2026 at 13:00

CATEGORY

Services

CPV CODE

63510000-7

REFERENCE

304205

Project Timeline

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Contact Information

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Original Tender Description

SA Tallinna Teaduspark Tehnopol kutsub osalema riigihankes, mille eesmärgiks on sõlmida reisikorraldusteenuse ostmiseks raamleping. Täpsemad nõuded teenusele on kirjeldatud hankedokumendi lisades.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Must not be subject to any mandatory exclusion grounds as defined in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Must meet all conditions outlined in the European Single Procurement Document (ESPD).
  • Must provide confirmations regarding joint bids (if applicable).
  • Must provide confirmations regarding business secrets.
  • Must provide confirmations regarding compliance with EU sanctions.
  • Must provide confirmations regarding service provision.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must provide a comprehensive travel service package.
  • Must be able to provide mediation of accommodation services.
  • Must be able to provide mediation of flight services.
  • Must be able to provide mediation of transport services.
  • Must be able to provide mediation of insurance services.
  • Must provide all required services for both international and domestic travel.
  • Must be able to provide services under a 36-month framework agreement.
  • Must demonstrate the ability to offer competitive pricing, efficient travel times, and minimal layovers for sample trips.
💰

FINANCIAL REQUIREMENTS

  • Must provide costs for sample trips for evaluation purposes.
📋

SUBMISSION REQUIREMENTS

  • Must submit the bid by the deadline: 2026-02-09 13:00:00.
  • Must submit the European Single Procurement Document (ESPD) electronically.
  • Must submit a sample travel offer.
  • Must submit evaluation data.
  • Must provide costs, travel time, and number of layovers for sample trips.
  • Must use the provided form to submit costs and travel schedules for sample trips.
  • The bid must cover the entire comprehensive travel service package; partial bids are not allowed.

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PDF
Vastavustingimused
Vastavusdeklaratsioon304205_vastavustingimused.pdf4.2 KB
Summary:
This document outlines the compliance conditions and submission requirements for the travel management service tender, including confirmations regarding joint bids, business secrets, EU sanctions, service provision, and the submission of a sample travel offer and evaluation data.
XLS
Esitada hankedokumendi lisa 4 vorm 1 alusel pakkumuse hindamisel kasutatavate an...
Esitamise VormidLisa_4_vorm_1_pakkumuste_hindamisel_kasu...14.1 KB
Summary:
This document is a form where bidders must provide the costs and travel schedules for sample trips, which will be used for bid evaluation.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304205_hindamiskriteeriumid.pdf3.3 KB
Summary:
This document outlines the evaluation criteria for the travel management service tender, focusing on the total cost of sample trips (50%), travel time (25%), and number of layovers (25%), with the lowest values receiving the highest scores.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304205_hankepass_taiendavate_selgitusteg...63.1 KB
Summary:
This document is an informational European Single Procurement Document (ESPD) outlining the conditions and required information from bidders for a travel management services tender, to be submitted electronically.
PDF
Lisa_1_tehniline_kirjeldus_Tehnopoli_reisikorraldusteenus
Tehnilised SpetsifikatsioonidLisa_1_tehniline_kirjeldus_Tehnopoli_rei...192.5 KB
Summary:
This document outlines the technical requirements for travel management services, including mediation of accommodation, flights, transport, and insurance for both international and domestic travel, to be provided under a 36-month framework agreement with a maximum value of 800,000 EUR.
PDF
Lisa_2_raamlepingu_projekt
Lepingu MallLisa_2_raamlepingu_projekt.pdf199.6 KB
Summary:
This document is a draft framework agreement for travel management services, outlining the terms, conditions, and maximum value (800,000 EUR excl. VAT) for providing services to Sihtasutus Tallinna Teaduspark TEHNOPOL.
PDF
Lisa_3_hankelepingu_projekt
Lepingu MallLisa_3_hankelepingu_projekt.pdf90.8 KB
Summary:
This document is a draft procurement contract for travel management services, to be concluded based on a framework agreement, defining the object of the service and its validity terms.
PDF
Tehnopol_reisikorraldusteenus_HD
Hanke TingimusedTehnopol_reisikorraldusteenus_HD.pdf180.5 KB
Summary:
SA Tallinna Teaduspark Tehnopol is seeking a travel management service provider through an open procurement procedure to conclude a framework agreement, with detailed terms and requirements outlined in this tender document and its annexes.

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81
Excellent

Tender Quality Score

This tender for travel management services demonstrates strong clarity and fairness with well-defined requirements and objective evaluation criteria. While it includes green procurement aspects and is EU-funded, it notably lacks explicit social and innovation criteria, which could be improved.

Score Breakdown

Legal Compliance80/100

The tender generally complies with legal requirements, featuring a reasonable submission deadline, appropriate CPV codes, and no detected disputes. The use of ESPD and mention of EU sanctions indicate adherence to EU/national regulations. Minor inconsistencies exist in the structured data regarding procedure type codes (N/A) but are clarified in the description.

•Procedure type codes (Type: T, Procedure: A) are marked as N/A in structured data, despite the description indicating an open procedure.
Clarity90/100

The tender's description is clear and unambiguous, and requirements are well-documented and understandable, supported by comprehensive AI-extracted details. Evaluation criteria are explicitly specified, focusing on objective metrics like cost, travel time, and layovers, ensuring transparency.

Completeness85/100

All essential information, including title, reference, organization, financial details, timeline, and location, is provided. Requirements and evaluation criteria are thoroughly defined across multiple documents. The tender documents are comprehensive, with only a standard XML ESPD file not being AI-processed, which is not a tender deficiency.

Fairness90/100

The tender exhibits high fairness, with an estimated value disclosed and objective, transparent evaluation criteria. The reasonable submission deadline and support for e-procurement ensure equal access and opportunity. Requirements appear generic and not tailored to a specific company, promoting broad competition.

•The field 'Value Classified: Yes' is present alongside a disclosed estimated value, which is a minor semantic inconsistency but does not hinder transparency.
Practicality75/100

Electronic submission and e-procurement are fully supported, enhancing practicality. While a specific contract start date is not provided, this is common for framework agreements. Financing information is available, and the duration is clearly specified. Document access is implied via the e-procurement portal.

•No specific contract start date is provided, though this is typical for framework agreements where call-offs define specific start dates.
Data Consistency80/100

Key fields are mostly populated, and dates are logical and consistent. There are no detected suspensions or disputes. Minor inconsistencies include the N/A codes for procedure type and the 'Value Classified: Yes' flag alongside a disclosed estimated value, but these do not significantly impact overall data reliability.

•Minor inconsistencies in structured data, such as N/A for procedure type codes and 'Value Classified: Yes' alongside a disclosed estimated value.
Sustainability50/100

The tender explicitly identifies as 'Green Procurement' and is 'EU Funded', which are positive aspects. However, automated checks indicate a notable absence of explicit social criteria and innovation focus, which are increasingly important for modern, EU-funded public procurements.

•Lack of explicit social criteria in the tender documentation.
•Absence of an innovation focus within the tender requirements.

Strengths

Clear and comprehensive requirements, including detailed technical specifications.
Objective and transparent evaluation criteria based on measurable metrics.
Strong commitment to e-procurement and electronic submission.
Reasonable submission deadline, promoting fair competition.
Explicitly states Green Procurement and is EU Funded.

Concerns

Lack of explicit social criteria in the tender documentation.
Absence of an innovation focus, despite being an EU-funded project.
Minor inconsistencies in structured data (e.g., N/A for procedure codes, 'Value Classified: Yes' alongside disclosed value).
XML document content not processed by AI, potentially hiding details (though this is an AI limitation, not a tender issue per se).
No specific contract start date, though common for framework agreements.

Recommendations

1. Integrate specific social responsibility clauses and criteria into future tenders.
2. Encourage innovation by including criteria for novel solutions or approaches.
3. Ensure full consistency in structured data fields, clarifying procedure codes and value classification.

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Tender Quality Score
81/ 100 · Excellent
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