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Conclusion of administration agreement for Järvakandi small town cemetery 2026-2029

Tender Overview

ORGANIZATION

Kehtna Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€48,000

DEADLINE

February 02, 2026 at 12:00

CATEGORY

Services

CPV CODE

98371110-8

REFERENCE

304381

Project Timeline

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Contact Information

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Original Tender Description

Järvakandi alevikalmistule soovitakse leida lepingupartner, kes vastavalt hankedokumentatsioonile korraldab kalmistu üldist hooldamist, korraldab kalmistu kasutamist ning muid kalmistu heakorraks vajaminevaid tegevusi vastavalt hankedokumentatsioonile. Korraldab dokumentatsiooni ja kalmisturegistri täitmisega seotud toiminguid.
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as outlined in the ESPD.
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must accept all terms of the procurement documents.
  • Bidders must review and understand the terms and obligations of the draft administration agreement.
  • Bidders must meet the general qualification conditions outlined in the ESPD.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must understand the scope of services based on the specified maintainable areas and cadastral unit identifiers of the Järvakandi town cemetery.
  • Bidders must be capable of performing year-round maintenance of paths and areas.
  • Bidders must be capable of performing snow removal services.
  • Bidders must be capable of performing mowing services.
  • Bidders must be capable of performing spring cleanup services.
  • Bidders must meet all specified technical requirements and maintenance tasks for the cemetery administration agreement.
  • Bidders must demonstrate operational capabilities as expected by the contracting authority, as outlined in the ESPD.
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FINANCIAL REQUIREMENTS

  • Bidders must demonstrate financial capabilities as expected by the contracting authority, as outlined in the ESPD.
  • Bidders should submit the lowest possible offer price, as it is the sole evaluation criterion (100% price-based).
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SUBMISSION REQUIREMENTS

  • Bidders must present the bid cost according to the specified structure.
  • Bidders must complete and submit an ESPD (European Single Procurement Document).

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PDF
Vastavustingimused
Vastavusdeklaratsioon304381_vastavustingimused.pdf3.0 KB
Summary:
This document outlines general tender submission conditions, requiring bidders to accept all terms of the procurement documents and present the bid cost according to the specified structure.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304381_hindamiskriteeriumid.pdf2.9 KB
Summary:
Offers for the Järvakandi cemetery administration contract 2026-2029 will be evaluated 100% based on the offer price, with the lowest price receiving the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304381_hankepass_taiendavate_selgitusteg...33.8 KB
Summary:
This document is an explanatory ESPD (European Single Procurement Document) outlining the qualification conditions and the contracting authority's expectations regarding bidders' operational and financial capabilities for the Järvakandi cemetery administration contract.
DOC
Halduslepingu vorm
Lepingu MallHalduslepingu vorm.doc59.5 KB
Summary:
This document is a draft administration agreement for Järvakandi cemetery, outlining the terms and obligations of the future contract.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidJärvakandi kalmistu halduslepingu sõlmim...37.3 KB
Summary:
This document outlines the technical requirements and maintenance tasks for the Järvakandi cemetery administration agreement for 2026-2029, covering year-round maintenance of paths and areas, snow removal, mowing, and spring cleanup.
PDF
Lisa 1 Järvakandi alevikalmistu maa-ala plaan
Tehnilised SpetsifikatsioonidLisa 1 Järvakandi alevikalmistu maa-ala ...284.6 KB
Summary:
This document outlines the area plan for Järvakandi town cemetery, specifying the maintainable areas and cadastral unit identifiers, which is crucial for understanding the scope of cemetery services.

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83
Excellent

Tender Quality Score

This tender for Järvakandi cemetery administration is well-structured and clear, demonstrating good legal compliance and fairness with transparent evaluation criteria. While comprehensive in its core requirements, it lacks explicit sustainability, social, or innovation considerations.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance with a reasonable submission deadline, appropriate CPV code, and the use of ESPD. No disputes or suspensions are reported, and mandatory disclosure requirements appear to be met. The procedure type 'LM' is defined, though its specific code is marked N/A.

•Procedure code for 'LM' is marked N/A.
Clarity90/100

The tender's description is clear and unambiguous, and requirements are well-documented across various attached files and AI-extracted summaries. Evaluation criteria are explicitly stated as 100% price-based, ensuring transparency. Performance conditions are clearly outlined in the draft agreement and technical specifications.

Completeness90/100

All essential basic information, including title, reference, organization, deadlines, estimated value, and duration, is provided. Key documents are attached and summarized, covering technical specifications, evaluation criteria, and the draft contract. Location information is also clearly specified.

Fairness95/100

The tender promotes fairness through full document access, disclosed estimated value, and objective, transparent evaluation criteria (100% price). Electronic submission and e-procurement are enabled, ensuring equal access. Requirements appear generic and not tailored to a specific company.

•The field 'Value Classified: Yes' contradicts the explicit disclosure of the estimated value, which is likely a data entry inconsistency.
Practicality75/100

Electronic submission is supported, enhancing practicality. The contract duration is clearly specified. However, a direct document URL is not explicitly provided, and a precise contract start date is not stated, though implied by the 2026-2029 timeframe.

•Direct document URL not explicitly provided.
•Specific contract start date not explicitly stated.
Data Consistency85/100

Most key fields are populated, and dates are logical and consistent. There are no reported suspensions or disputes. Minor inconsistencies include the 'N/A' for procedure codes and the 'Value Classified: Yes' flag despite the value being disclosed.

•Procedure codes are marked N/A.
•The 'Value Classified: Yes' flag is inconsistent with the disclosed estimated value.
Sustainability20/100

The tender does not include any explicit green procurement criteria, social aspects, or an innovation focus. It is also not indicated as EU-funded, which often correlates with higher sustainability standards.

•No green procurement criteria.
•No social criteria.

Strengths

Clear and comprehensive description of services and requirements.
Transparent and objective 100% price-based evaluation criteria.
Electronic submission and e-procurement enabled for broad access.
All essential tender information and documents are provided.
Reasonable timeline for bid preparation.

Concerns

Lack of explicit sustainability, social, or innovation criteria.
Minor data inconsistencies regarding procedure codes and value classification.
Absence of a direct document URL and precise contract start date.

Recommendations

1. Integrate sustainability, social responsibility, or innovation criteria into future tenders.
2. Ensure full data consistency, particularly for classification flags and codes.
3. Provide a direct URL for tender documents and specify the exact contract start date for enhanced clarity.

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Tender Quality Score
83/ 100 · Excellent
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