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Estonia7 days leftOpen

Cleaning Services for Luunja Institutions

Tender Overview

ORGANIZATION

Luunja Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€225,000

DEADLINE

February 09, 2026 at 10:00

CATEGORY

Services

CPV CODE

90900000-6

REFERENCE

304433

Project Timeline

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Contact Information

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View Original

Original Tender Description

Luunja asutuste (Luunja Keskkool ja Luunja vallamaja, sh muuseum-kellatorn) puhastus- ja koristusteenuse hankimine vastavalt hankedokumentidele.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidder must not be subject to any mandatory exclusion grounds as outlined in the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Bidder must be a company capable of providing "Cleaning and Maintenance Services for Luunja Institutions".
  • Bidder must meet the qualification conditions as outlined in the European Single Procurement Document (ESPD).
  • Bidder must be able to commit to a 36-month contract duration.
  • Bidder must be able to provide services for Luunja municipality building, Luunja Secondary School, and the museum-bell tower.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidder must be able to provide cleaning and maintenance services for Luunja School, the municipal building, and the museum-bell tower.
  • Bidder must understand and meet specified cleaning quality levels for various surfaces and items across all designated buildings.
  • Bidder must be able to provide cleaning services according to specified areas, room sizes, cleaning frequencies, and quality levels for Luunja Rural Municipality Government building and Luunja High School.
  • Bidder must adhere to the specified scope of work and schedules for all cleaning and maintenance services.
  • Bidder must conduct a mandatory site visit.
  • Bidder must be responsible for providing all necessary cleaning supplies and equipment.
  • Bidder must ensure staff environmental training.
  • Bidder must establish an environmental impact monitoring system.
  • Alternatively, Bidder must demonstrate compliance with ISO 14001.
  • Alternatively, Bidder must demonstrate compliance with EMAS.
  • Alternatively, Bidder must demonstrate compliance with an eco-label.
💰

FINANCIAL REQUIREMENTS

  • Bid must include the offer's cost, excluding VAT.
  • Bid must include prices, both excluding and including VAT, for regular cleaning services.
  • Bid must include prices, both excluding and including VAT, for additional works.
  • Prices must be provided for Luunja High School and Luunja Rural Municipality Government.
  • The offer's cost (excl. VAT) will be assessed with a 100% weighting based on the "lowest is best" principle.
📋

SUBMISSION REQUIREMENTS

  • Bid must be submitted electronically via eRHR.
  • Bid must be submitted by the deadline: 2026-02-09 10:00:00.
  • Bid must comply with all conditions set out in the tender documents.
  • Bid must include a cost table with prices for regular cleaning services and additional works, structured as per the provided cost table.

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PDF
Vastavustingimused
Keskkonnaalased Nõuded304433_vastavustingimused.pdf15.4 KB
Summary:
Bidders must ensure staff environmental training and establish an environmental impact monitoring system, or demonstrate compliance with ISO 14001, EMAS, or an eco-label, to meet the environmental requirements for Luunja institutions' cleaning service.
DOC
Lisa 4- Maksumuse tabel
Esitamise VormidLisa 4- Maksumuse tabel.docx33.4 KB
Summary:
Bidders must provide prices, both excluding and including VAT, for regular cleaning services and additional works for Luunja High School and Luunja Rural Municipality Government, as per the provided cost table.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304433_hindamiskriteeriumid.pdf2.9 KB
Summary:
This document outlines the evaluation criteria for the Luunja institutions' cleaning service tender, where the offer's cost (excl. VAT) is assessed with a 100% weighting based on the "lowest is best" principle.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304433_hankepass_taiendavate_selgitusteg...72.8 KB
Summary:
This document is an explanatory ESPD (European Single Procurement Document) outlining the qualification conditions and exclusion grounds for participating in the tender for cleaning and sanitation services for Luunja institutions, but it is not intended for submission.
DOC
Hankedokument
Hanke TingimusedHankedokument.docx29.8 KB
Summary:
Luunja Rural Municipality Government invites companies to participate in an open procurement procedure for "Cleaning and Maintenance Services for Luunja Institutions," where bids must be submitted electronically via eRHR according to the conditions set out in the tender documents.
DOC
Lisa 1- Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1- Tehniline kirjeldus.docx47.6 KB
Summary:
This document details the technical requirements for cleaning and maintenance services at Luunja School, the municipal building, and the museum-bell tower, including scope of work, schedules, mandatory site visits, and the contractor's responsibility for all cleaning supplies and equipment.
XLS
Lisa 2_1- Hanke eksplikatsioon_ vallavalitsus
Tehnilised SpetsifikatsioonidLisa 2_1- Hanke eksplikatsioon_ Luunja V...20.9 KB
Summary:
This document details the specific cleaning service requirements for the rooms in the Luunja Rural Municipality Government building, including area, frequency, and quality level.
XLS
Lisa 2_2- Hanke eksplikatsioon_ keskkool
Tehnilised SpetsifikatsioonidLisa 2_2- Hanke eksplikatsiooni_ Luunja ...28.2 KB
Summary:
This document details the specific requirements for cleaning and maintenance services for rooms in Luunja High School, including room sizes, cleaning frequency, and quality levels.
DOC
Lisa 3_1- Pindade esemete gruppida näited_keskkool
Tehnilised SpetsifikatsioonidLisa 3_1- Pindade_esemete_gruppide _näit...40.7 KB
Summary:
This document provides a detailed description of cleaning services for Luunja High School, listing examples of surfaces and items to be cleaned by group, along with quality levels, and specifying what is and is not included in the cleaning scope.
DOC
Lisa 3_2- Pindade esemete gruppide näited_ vallamaja
Tehnilised SpetsifikatsioonidLisa 3_2- Pindade_esemete_gruppide _näit...40.5 KB
Summary:
This document provides examples of surface and item groups for cleaning services in Luunja municipality buildings, specifying objects to be cleaned and those excluded, according to quality levels.
DOC
Lisa 5- Hankelepingu projekt
Lepingu MallLisa 5- Käsundusleping_koristus.docx46.8 KB
Summary:
This is a draft procurement contract for cleaning and maintenance services between Luunja Rural Municipality Government and a service provider for the Luunja municipality building and Luunja Secondary School for a period of three years.

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85
Excellent

Tender Quality Score

This tender for cleaning and maintenance services demonstrates strong clarity and completeness in its documentation, with detailed technical specifications and a transparent evaluation process. While robust in environmental sustainability, it lacks explicit social or innovation criteria.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance, utilizing the ESPD and defining an open procedure. The provided deadlines are reasonable, and CPV codes are appropriately assigned. Minor details like N/A codes for Type/Procedure are negligible.

•Type and Procedure codes are listed as N/A, which is a minor detail omission.
Clarity90/100

The tender excels in clarity, providing a comprehensive description and highly detailed technical specifications across multiple documents. Evaluation criteria are explicitly defined as 'lowest is best' for cost, ensuring transparency. AI-extracted requirements are comprehensive and well-structured.

Completeness95/100

This tender is highly complete, featuring all essential basic, financial, and timeline information. A substantial number of detailed documents, including technical specifications, a draft contract, and evaluation criteria, are provided, ensuring bidders have all necessary information.

Fairness85/100

Fairness is well-addressed with reasonable submission deadlines, transparent 'lowest is best' evaluation criteria, and support for electronic submission. The detailed technical requirements, while extensive, do not appear tailored to a specific company, and environmental requirements offer multiple compliance paths. The estimated value is disclosed, despite a 'Value Classified: Yes' flag.

•The 'Value Classified: Yes' flag contradicts the explicit disclosure of the estimated value, creating a minor ambiguity.
Practicality75/100

The tender supports electronic submission via eRHR, enhancing accessibility and efficiency for bidders. Key information like contract duration is clearly specified. While a specific contract start date is not explicitly stated in the summary, this is a common detail to be finalized post-award.

•The exact contract start date is not explicitly provided in the summary information.
Data Consistency80/100

Data consistency is generally strong, with logical dates and populated key fields. The primary inconsistency lies in the 'Value Classified: Yes' flag appearing alongside a clearly stated estimated value, which could be a system-level data entry nuance rather than a critical tender flaw.

•Inconsistency between 'Estimated Value: 225,000.00 EUR' and 'Value Classified: Yes'.
Sustainability70/100

The tender demonstrates a strong commitment to environmental sustainability by explicitly requiring green procurement practices, including staff environmental training, impact monitoring, or certification (ISO 14001, EMAS, eco-label). However, it lacks explicit criteria for social aspects or innovation.

•No explicit social criteria are included.
•No explicit innovation focus is included.

Strengths

Highly detailed and clear technical specifications.
Transparent 'lowest is best' evaluation criteria.
Strong commitment to environmental sustainability.
Support for electronic submission and e-procurement.
Comprehensive documentation package.

Concerns

Minor inconsistency regarding value classification.
Absence of explicit social criteria.
Lack of explicit innovation focus.
Type and Procedure codes are listed as N/A.

Recommendations

1. Clarify the 'Value Classified' flag if it causes ambiguity in the e-procurement system.
2. Consider integrating explicit social responsibility criteria into future tenders.
3. Explore opportunities to encourage innovation in service delivery.

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Tender Quality Score
85/ 100 · Excellent
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