Estonia1 days leftOpen

Tartu Ülikooli Pärnu kolledžile sise- ja välikoristusteenuse tellimine

Tender Overview

ORGANIZATION

Tartu Ülikool

LOCATION

Estonia, Estonia

VALUE

€250,000

DEADLINE

February 03, 2026 at 14:00

CATEGORY

Services

CPV CODE

90910000-9

REFERENCE

304504

Project Timeline

Contact Information

View Original

Original Tender Description

Käesoleva hankemenetluse esemeks on Tartu Ülikooli Pärnu kolledži sise- ja välikoristusteenuse tellimine vastavalt HD lisas 1 esitatud tehnilisele kirjeldusele. Teenuse osutamise periood on 48 (nelikümmend kaheksa) kuud. Pakkujatel on võimalik tutvuda objektiga kohapeal. Objektiga tutvumine leppida eelnevalt kokku Sirje Talving, tel. +372 5143126, e-post sirje.talving@ut.ee. Hanketeatel märgitud hankelepingu algusaeg on eelduslik ega oma õiguslikku tähendust.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must not be subject to any mandatory exclusion grounds as specified in the European Single Procurement Document (ESPD) and tender documents.
  • The bidder must meet the qualification conditions set out in the tender documents, which include the absence of exclusion grounds.

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PDF
Vastavustingimused
Vastavusdeklaratsioon304504_vastavustingimused.pdf14.0 KB
Summary:
This document requires bidders to provide mandatory confirmations regarding compliance with tender conditions, representation rights, and joint bidding arrangements.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304504_hindamiskriteeriumid.pdf3.3 KB
Summary:
The tender winner will be selected based on a single evaluation criterion: the lowest total cost of the offer (48-month cost, excluding VAT).
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304504_hankepass_taiendavate_selgitusteg...75.7 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD), detailing the contracting authority's requirements for bidder qualification, including company information, financial and technical capacity, and past experience, which bidders must declare electronically.
PDF
Juhised hankemenetluses osalemiseks
Hanke TingimusedJuhised hankemenetluses osalemiseks.pdf127.1 KB
Summary:
This document provides instructions for participating in the procurement procedure, detailing the proposal submission process, communication via eRHR, clarification requests, and requirements for proposal formatting.
PDF
Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.pdf165.7 KB
Summary:
This document details the technical specifications for indoor and outdoor cleaning services at Tartu Ülikooli Pärnu kolledž, outlining the areas to be cleaned, frequencies, and specific tasks ranging from daily maintenance to deep cleaning and window washing.
DOC
Lisa 2 - 3 (vormid)
VolikiriLisa 2 - 3 (vormid).docx30.8 KB
Summary:
This document contains power of attorney forms for both individual bidders to authorize their representative for bid submission and for joint bidders to authorize a common representative for bid submission and contract signing.
PDF
Lisa 4 Hankelepingu kavand
Lepingu MallLisa 4 Hankelepingu kavand.pdf176.8 KB
Summary:
This document is a draft procurement contract for internal and external cleaning services for Tartu University's Pärnu College, outlining the contract terms, duration (48 months), payment amount, and invoicing principles.
XLS
Lisa 5 - Maksumuse esitamise vorm
Esitamise VormidLisa 5 - Maksumuse esitamise vorm.xlsx13.8 KB
Summary:
This document is a form for submitting the total cost of the bid for indoor and outdoor cleaning services for Pärnu College of the University of Tartu, where the bidder must fill in their final offer price.
PDF
Pakkumuse esitamise ettepanek - nõuded pakkujale ja pakkumusele (144)
Hanke TingimusedPakkumuse esitamise ettepanek - nõuded p...237.4 KB
Summary:
This document outlines the general terms, submission requirements, qualification conditions, and contract duration for the open procurement of indoor and outdoor cleaning services for Tartu University's Pärnu College.

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90
Excellent

Tender Quality Score

Overall, the tender documentation is clear and well-structured regarding basic information, offering important details such as a site visit option and a commitment to green procurement. The primary limitation is the absence of the detailed technical specification (HD lisa 1), which prevents a comprehensive assessment of service requirements.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant, utilizing the European Single Procurement Document (ESPD) and adhering to mandatory exclusion grounds, which are standard practice in EU public procurement.

Clarity100/100

Basic information and the tender description are clear, and the explicit provision for a site visit significantly enhances bidder understanding. However, the absence of the detailed technical specification limits a full assessment of the clarity of the service requirements.

Lack of access to the detailed technical specification (HD lisa 1) prevents a full assessment of the clarity of service requirements.
Completeness100/100

Essential tender details such as title, reference, organization, value, and duration are present. However, the provided documentation is incomplete for a thorough analysis, notably missing the crucial technical specification.

The crucial technical specification (HD lisa 1) is not provided, making it impossible to fully assess the scope and specific requirements of the service.
Fairness80/100

The provision for a site visit and the use of standard ESPD documents promote fairness by allowing bidders to accurately assess the scope and declare qualifications. Without the technical specification and full qualification criteria, it is challenging to definitively rule out potential tailoring of requirements.

Cannot fully assess potential tailoring of requirements without access to the detailed technical specification (HD lisa 1) and complete qualification criteria.
Practicality80/100

The 48-month contract duration is practical for cleaning services, offering stability. The site visit option is a practical measure for bidders, and electronic submission streamlines the process.

Data Consistency100/100

All provided information within the tender details is consistent and well-aligned.

Sustainability25/100

The tender explicitly includes 'Green Procurement' as a characteristic, indicating a positive commitment to environmental considerations. However, the specific criteria and their implementation details are not available for review.

Specific details on how 'Green Procurement' criteria are implemented (e.g., eco-label requirements, waste management plans) are not provided, limiting the assessment of its effectiveness.

Strengths

Clear and comprehensive basic tender information, including a detailed description.
Explicit provision for a site visit, enhancing bidder understanding and promoting fairness.
Designation as 'Green Procurement' indicates a commitment to environmental sustainability.
Use of Electronic Submission and ESPD streamlines the process and ensures legal compliance.
Value disclosed and reasonable contract duration (48 months) for the service type.

Concerns

The technical specification (HD lisa 1), which defines the core service requirements, is not provided, hindering a full quality assessment.
Inability to analyze the full ESPD XML document means specific qualification criteria beyond general categories are unknown.
While 'Green Procurement' is stated, the lack of specific details on its implementation prevents an assessment of its depth and impact.
The tender lacks explicit social criteria and innovation focus, as flagged by automated checks, which could enhance broader societal impact.

Recommendations

1. Ensure all critical tender documents, especially the technical specification (HD lisa 1), are made available for complete transparency and bidder understanding.
2. Clearly articulate the specific 'Green Procurement' criteria within the tender documents to guide bidders and ensure environmental objectives are met.
3. Consider incorporating social criteria (e.g., fair labor practices, local employment) and an innovation focus where appropriate, to enhance the tender's broader societal impact.

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Tender Quality Score
90/ 100 · Excellent

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