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Astrea 2026 cleaning services framework

Tender Overview

ORGANIZATION

ASTREA ACADEMY TRUST

LOCATION

South Yorkshire, United Kingdom

VALUE

£9,840,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

90910000

REFERENCE

000813-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Cleaning Services Framework schools in South Yorkshire and Cambridgeshire
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • The bidder must be a legal entity capable of providing cleaning services.
  • The bidder must be able to operate and deliver services within South Yorkshire and Cambridgeshire, UK.
  • The bidder must be eligible to participate in public procurement processes in the UK.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must demonstrate the capability to provide comprehensive cleaning services for schools.
  • The bidder must have the capacity to manage and deliver services across multiple school locations within South Yorkshire and Cambridgeshire.
  • The bidder must be able to fulfill the requirements of a framework agreement, implying flexibility and scalability.
  • The bidder must be able to commit to an initial contract duration of 48 months, with the potential for an additional 4-year extension.
💰

FINANCIAL REQUIREMENTS

  • The bidder must demonstrate sufficient financial stability and capacity to undertake a contract with an estimated value of £8.2 million (or 9,840,000.0 EUR).
  • The bidder must be able to sustain operations for the entire contract duration, including the potential extension.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted by the deadline of 2026-02-09 at 12:00:00.
  • The bid must be comprehensive, as this is an Open procurement type.

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PDF
Official PDF Version
PDF000813-2026_official.pdf
Summary:
This document describes the Astrea Academy Trust's cleaning services framework for schools in South Yorkshire and Cambridgeshire, valued at an estimated £8.2 million, with an initial contract period from June 2026 to May 2030, and an optional 4-year extension.

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51
Fair

Tender Quality Score

This tender for cleaning services has significant deficiencies in clarity, completeness, and fairness due to missing critical information like evaluation criteria and mandatory exclusion grounds, alongside a lack of e-submission.

Score Breakdown

Legal Compliance55/100

The tender lacks specific mandatory exclusion grounds and evaluation criteria, which are fundamental requirements for legal compliance. The missing reveal date also hinders a full assessment of publication timelines.

No specific mandatory exclusion grounds detailed
No evaluation criteria specified
Clarity45/100

The absence of specified evaluation criteria is a major clarity issue, preventing bidders from understanding how proposals will be judged. While high-level requirements are understandable, they lack specific detail, and the provided document summary is insufficient.

No evaluation criteria specified
Requirements are high-level and lack specific detail
Completeness55/100

Critical information such as evaluation criteria and specific mandatory exclusion grounds are missing. The provided tender document summary is very brief, suggesting a lack of comprehensive detail in the accessible documentation.

Missing evaluation criteria
Missing specific mandatory exclusion grounds
Fairness40/100

The complete absence of evaluation criteria severely compromises fairness and transparency, as bidders cannot objectively prepare proposals. The lack of e-submission also creates barriers to equal access for all potential suppliers.

No evaluation criteria specified
No e-submission supported
Practicality50/100

The tender suffers from a significant practical drawback due to the lack of electronic submission, which is standard practice in modern procurement. A direct document URL is also not explicitly provided.

No e-submission supported
Document URL not explicitly provided
Data Consistency85/100

Most key fields are populated, and dates are logical. However, the 'Liable Person' is missing, and 'Code: N/A' for procedure type indicates minor data gaps.

Missing 'Liable Person'
Procedure type/code listed as 'N/A'
Sustainability20/100

The tender shows no explicit focus on green procurement, social aspects, or innovation, indicating a missed opportunity to integrate broader sustainability objectives.

No green procurement focus
No social criteria included

Strengths

Open procedure type promotes competition
Estimated value is disclosed transparently
CPV and NUTS codes are correctly assigned
Tender is divided into parts, encouraging SME participation
Contract duration and start date are clearly specified

Concerns

Absence of evaluation criteria
Lack of specific mandatory exclusion grounds
No electronic submission option
Vague and high-level technical/financial requirements
No integration of sustainability, social, or innovation aspects

Recommendations

1. Publish comprehensive tender documents detailing all evaluation criteria and specific mandatory exclusion grounds.
2. Implement an e-submission platform to enhance accessibility, fairness, and efficiency.
3. Integrate clear sustainability, social, and innovation considerations into the tender requirements.

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Tender Quality Score
51/ 100 · Fair

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