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Estonia14 days leftOpen

Purchase and implementation of financial software for Pärnu City Government

Tender Overview

ORGANIZATION

Pärnu Linnavalitsus

LOCATION

Estonia, Estonia

VALUE

€400,000

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Services

CPV CODE

72212443-6

REFERENCE

304749

Project Timeline

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Contact Information

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Original Tender Description

Pärnu Linnavalitsusele finantstarkvara ostmise ja juurutamisega seotud teenuste tellimine vastavalt riigihanke alusdokumentides sätestatule
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer and first-tier subcontractors must not have criminal offenses or issues related to corruption.
✓

ELIGIBILITY REQUIREMENTS

  • The procurement is not divided into parts; the bid must cover the entire set of services.
  • The bid must include confirmations and meet requirements regarding joint bids, reliance on other entities' resources, and subcontractors.
  • The tenderer must agree to the terms and conditions of the tender.
  • The tenderer must meet the qualification conditions of the public procurement.
  • Services provided must adhere to the terms of the draft contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The tenderer must provide information on its company's technical capability (ESPD).
  • The tenderer must provide information on its past experience (ESPD).
  • The offered financial software system must meet Pärnu Linnavalitsus's technical and functional requirements.
  • The financial software must include general ledger functionality.
  • The financial software must include accounts payable functionality.
  • The financial software must include budgeting functionality.
  • The financial software must support data migration.
  • The contract duration for services is 48 months.
  • The tenderer must adhere to technical specifications.
💰

FINANCIAL REQUIREMENTS

  • The tenderer must provide information on its company's financial capability (ESPD).
  • The sole criterion for evaluating bids is the total cost of purchasing and implementing the financial software, with the lowest-priced bid receiving maximum points.
  • The bid must cover the purchase of software licenses.
  • The bid must cover implementation services.
  • The bid must cover maintenance services.
  • The bid must cover development services.
  • The bid must include a detailed breakdown of the financial software implementation project cost.
  • The detailed cost breakdown must include the scope and price for core functionality, reporting, interfaces, and training.
📋

SUBMISSION REQUIREMENTS

  • The submission deadline for bids is 2026-02-16 at 12:00:00.
  • The tenderer must submit the European Single Procurement Document (ESPD) as an initial self-declaration for qualification.
  • Powers of attorney or consent forms (e.g., joint tenderers' power of attorney, consent of another entity) must be submitted if necessary.
  • The bid must follow the bid submission procedures.
  • A form for detailed submission of the financial software implementation project cost (RHAD Lisa2 vorm 3) must be submitted.

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Kvalifikatsiooninõuded304749_alltoovotjate_kontrollimise_tingi...40.2 KB
Summary:
This document outlines the conditions for controlling subcontractors and the grounds for exclusion of first-tier subcontractors during the contract performance stage for the Pärnu City Government's financial software procurement, focusing on exclusion criteria related to criminal offenses and corruption.
PDF
Vastavustingimused
Hanke Tingimused304749_vastavustingimused.pdf11.9 KB
Summary:
This document outlines bidder confirmations and requirements for joint bids, reliance on other entities' resources, and subcontractors, emphasizing agreement with tender conditions and the submission of powers of attorney or consent forms where applicable.
DOC
RHAD lisa 2 vorm 3 - Finantstarkvara juurutusprojekti maksumus
Esitamise VormidRHAD Lisa2 vorm 3 _Finantstarkvara_proje...50.2 KB
Summary:
This document is a form for detailed submission of the financial software implementation project cost, covering workload and pricing for core functionality, reporting, interfaces, and training.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304749_hindamiskriteeriumid.pdf2.8 KB
Summary:
Tender evaluation will solely be based on the total cost of purchasing and implementing financial software, with the lowest-priced bid receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded304749_hankepass_taiendavate_selgitusteg...69.8 KB
Summary:
This document explains the European Single Procurement Document (ESPD), detailing the information required from the tenderer regarding their company, financial and technical capacity, and past experience, serving as an initial self-declaration for qualification.
PDF
Riigihanke alusdokumendid
Hanke TingimusedRHAD - Finantstarkvara.pdf189.3 KB
Summary:
This document outlines the requirements for the procurement and implementation of financial software for Pärnu City Government, covering technical specifications, qualification criteria, submission procedures, and evaluation.
PDF
RHAD lisa 1 - Finantstarkvara tehniline kirjeldus
Tehnilised SpetsifikatsioonidRHAD Lisa1_Finantstarkvara tehniline kir...621.6 KB
Summary:
This document details the technical and functional requirements for Pärnu City Government's new financial software system, including general ledger, accounts payable, budgeting, and data migration.
PDF
RHAD lisa 3 - Lepingu projekt
Lepingu MallRHAD Lisa3_Lepingu projekt.pdf249.3 KB
Summary:
This document is a draft contract for the procurement and implementation of financial software for Pärnu City Government, outlining the terms for software license purchase, implementation, maintenance, and development services.

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86
Excellent

Tender Quality Score

This tender for financial software purchase and implementation for Pärnu City Government is generally well-structured with clear basic requirements. However, the sole reliance on the lowest price as an evaluation criterion and the lack of division into parts raise concerns regarding achieving optimal value and fostering broad competition.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant regarding mandatory exclusion and eligibility grounds, allowing for joint bids and subcontractors.

Clarity80/100

The overall objective and basic requirements are clearly stated. However, the provided extract lacks the detailed technical and functional specifications crucial for bidders to fully understand the scope. The CPV code chosen (development services) might not precisely reflect the primary nature of the procurement (purchase and implementation of a software package).

•Lack of detailed technical and functional specifications in the provided extract.
•Potential imprecision in CPV code selection.
Completeness100/100

The tender outlines essential components like software licenses, implementation, maintenance, and development services, requiring a detailed cost breakdown. However, the absence of the full technical and functional requirements in the provided extract limits the assessment of overall completeness.

•Full technical and functional requirements are not detailed in the provided extract.
Fairness100/100

The requirement for a single bid covering all services ("not divided into parts") and the sole evaluation criterion being the lowest price could limit competition, potentially disadvantaging specialized providers or those offering higher-quality, value-added solutions. The absence of detailed technical specifications in the extract makes it impossible to assess if requirements are tailored.

•Procurement not divided into parts.
•Sole evaluation criterion is the lowest price.
Practicality60/100

The 48-month contract duration for services is practical for software maintenance and development. Electronic submission enhances efficiency. The requirement for data migration support is practical for implementation.

Data Consistency100/100

Information provided in the extract appears consistent.

Sustainability0/100

The tender does not explicitly include green procurement, social, or innovation criteria, as noted by automated checks.

•Absence of explicit sustainability, social, or innovation criteria.

Strengths

Clear overall objective and scope.
Requirement for detailed financial breakdown.
Allowance for joint bids and subcontractors.
Electronic submission process.
Standard mandatory exclusion and eligibility grounds.

Concerns

Sole evaluation criterion is the lowest price, which may compromise quality for a complex IT system.
Procurement is not divided into parts, potentially limiting competition.
The provided extract lacks detailed technical and functional requirements, hindering a comprehensive assessment of fairness and clarity.
CPV code might not fully align with the procurement's primary nature.

Recommendations

1. Consider adopting a best value for money approach, incorporating quality and functional criteria alongside price.
2. Evaluate the feasibility of dividing the procurement into logical parts to encourage broader participation.
3. Ensure comprehensive and transparent technical and functional specifications are made available to all bidders.

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Tender Quality Score
86/ 100 · Excellent
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