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Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs

Tender Overview

ORGANIZATION

Valsts kanceleja

LOCATION

Latvia, Latvia

VALUE

€41,999

DEADLINE

February 02, 2026 at 10:00

CATEGORY

Other

CPV CODE

64212100

REFERENCE

160704

Project Timeline

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Contact Information

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Original Tender Description

Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not involve citizens from the Russian Federation, the Republic of Belarus, or any state recognized as supporting terrorism in the provision of the SMS sending service, as per the affirmation form P4.
  • Comply with specific exclusion criteria detailed in the "Iepirkuma priekšmeta prasības, 1.versija" document.
✓

ELIGIBILITY REQUIREMENTS

  • Submit a bidder's application (P2) declaring understanding and agreement with tender conditions, eligibility, and compliance with various regulations.
  • Provide consent for background checks by the Constitutional Protection Bureau (SAB) for personnel involved in service execution (P10).
  • Provide consent for cybersecurity checks by the Constitutional Protection Bureau (SAB) for involved specialists (P11).
  • Provide consent for State Security Service (VDD) checks for individuals involved in critical infrastructure objects related to the tender (P12).
  • If bidding as a supplier association, provide information about all participants using form P8.
  • If relying on subcontractors or third parties, ensure they provide a certification form (P7.1) confirming commitment, tasks, resources, and adherence to security regulations.
  • Meet specific selection criteria detailed in the "Iepirkuma priekšmeta prasības, 1.versija" document.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Submit a technical proposal that adheres to the technical specification for the SMS sending service (P1).
  • Confirm relevant experience for the SMS sending service using form P3 and attach supporting documents.
  • If relying on subcontractors or third parties for technical capabilities, ensure they provide a certification form (P7.1).
💰

FINANCIAL REQUIREMENTS

  • Declare net turnover for specified financial years, fulfilling sub-point 3.5 of the tender regulations, using affirmation form P5.
  • Submit a financial offer using the provided template (P6) that does not exceed the maximum contract sum of EUR 41,999.00 (excluding VAT).
  • Detail cost inclusions and ensure price stability as per the financial offer template (P6).
📋

SUBMISSION REQUIREMENTS

  • Submit the bidder's application for participation (P2).
  • Submit the technical proposal using the provided template (P1).
  • Submit the experience confirmation form (P3) with attached supporting documents.
  • Submit the affirmation regarding non-involvement of citizens from specific countries (P4).
  • Submit the affirmation form for financial indicators (net turnover) (P5).
  • Submit the financial offer using the provided template (P6).
  • Submit the form for personnel information and consent for SAB background checks and data processing (P10).
  • Submit the consent form for cybersecurity checks by SAB for involved specialists (P11).
  • Submit the consent form for VDD checks for individuals involved in critical infrastructure (P12).
  • If applicable, submit information about all subcontractors whose work volume exceeds or equals EUR 10,000.00 (without VAT) or whose capabilities are relied upon (P7).
  • If applicable, submit certification forms for subcontractors/specialists/third parties (P7.1).
  • If applicable, submit information about participants within a supplier association (P8).
  • All required documents must be submitted by the deadline: 2026-02-02T10:00:00.

Requirements Preview

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PDF
Iepirkuma priekšmeta prasības, 1.versija
technical_specIepirkuma priekšmeta prasības, 1.versija...96.6 KB
Summary:
This document contains the procurement requirements for providing SMS sending services, detailing exclusion and selection criteria, mandatory technical and financial proposal components, and evaluation criteria based on the lowest price.
ZIP
Nolikums
tender_noticeNolikums.zip179.8 KB
Summary:
This document contains the public procurement regulations for providing an SMS sending service for a unified risk analysis and management information system supporting child development needs, outlining general information, funding, contract terms, and bidder requirements.
ZIP
P10_SAB_piekrišana un iesniedzamie speciālisti
form_templateP10_SAB_piekrišana un iesniedzamie speci...35.9 KB
Summary:
This document contains a form for bidders to provide information on personnel involved in the service execution and to grant consent for a background check by the Constitutional Protection Bureau (SAB) and personal data processing for that purpose.
ZIP
P11_Apliecinājums par piekrišanu kiberdrošības pārbaudes veikšanai un datu apstr...
form_templateP11_Apliecinājums par piekrišanu kiberdr...34.8 KB
Summary:
This document contains a consent form for a specialist involved in a procurement to undergo a cybersecurity check by the Constitution Protection Bureau and for their personal data to be processed for critical infrastructure security purposes.
ZIP
P12_Apliecinājums par piekrišanu VDD pārbaudei un personu datu apstrādei (veidla...
form_templateP12_Apliecinājums par piekrišanu VDD pār...37.2 KB
Summary:
This document contains a form for bidders or subcontractors to provide consent for State Security Service (VDD) checks and personal data processing for individuals involved in critical infrastructure objects related to the tender.
ZIP
P1_SMS_Tehniskā specifikācija
form_templateP1_SMS_Tehniskā specifikācija.zip31.6 KB
Summary:
This document contains the technical specification for a tender concerning the provision of an SMS sending service for a unified risk analysis and management information system, also serving as the technical proposal template for bidders.
ZIP
P2_SMS_Pieteikums iepirkumam
form_templateP2_SMS_Pieteikums iepirkumam.zip33.4 KB
Summary:
This document contains a bidder's application for participation in a procurement, including declarations of understanding and agreement with tender conditions, eligibility, compliance with various regulations, and consent for data processing.
ZIP
P3_SMS_Apliecinājums pieredze
form_templateP3_SMS_Apliecinājums pieredze.zip23.5 KB
Summary:
This document contains a form for bidders to confirm their experience for the tender 'Provision of SMS sending service for the unified risk analysis and management information system to support children's development needs', requiring them to attach supporting documents.
ZIP
P4_SMS_Apliecinājums_valstis
form_templateP4_SMS_Apliecinājums_valstis.zip22.3 KB
Summary:
This document contains an affirmation by the tenderer that they will not involve citizens from the Russian Federation, the Republic of Belarus, or any state recognized as supporting terrorism in the provision of the SMS sending service.
ZIP
P5_Apliecinajums par FIN rādītājiem
form_templateP5_Apliecinajums par FIN rādītājiem.zip23.7 KB
Summary:
This document contains an affirmation form for bidders to declare their net turnover for specified financial years, fulfilling the requirements of sub-point 3.5 of the tender regulations.
ZIP
P6_Finanšu piedāvājums
financialP6_Finanšu piedāvājums.zip26.9 KB
Summary:
This document contains a financial offer template for an SMS sending service, outlining how to calculate the price, specifying a maximum contract sum of EUR 41,999.00 (excluding VAT), and detailing cost inclusions and price stability requirements.
ZIP
P7.1_SMS_Apakšuzņ_speciālista_apliecinājums
form_templateP7.1_SMS_Apakšuzņ_speciālista_apliecināj...26.3 KB
Summary:
This document contains a certification form for a subcontractor, specialist, or third party whose capabilities a bidder relies upon, confirming their commitment to participate in the project, perform specific tasks, provide resources, and adhere to security regulations if the bidder wins the tender.
ZIP
P7_SMS_Apakšuzņēmēji
form_templateP7_SMS_Apakšuzņēmēji.zip26.6 KB
Summary:
This document contains Appendix 7 for procurement ID Nr. MK VK 2025/020, requesting information about all subcontractors whose work volume exceeds or equals 10,000.00 EUR without VAT, or whose capabilities the tenderer relies upon, regardless of service value.
ZIP
P8_Personu_apvienibas_biedri_info
form_templateP8_Personu_apvienibas_biedri_info.zip27.2 KB
Summary:
This document contains an annex for a procurement (ID MK VK 2025/020) titled 'Provision of SMS sending service for the unified risk analysis and management information system for supporting children's development needs,' requesting information about the participants within a supplier association.
ZIP
P9_SMS_Ligums
contract_draftP9_SMS_Ligums.zip58.7 KB
Summary:
This document contains a draft service agreement for the provision of SMS sending services to support a unified risk analysis and management information system for children's development needs, outlining the terms, scope, duration, and financial conditions between the State Chancellery and the future service provider.
HTM
Main tender page
tender_noticeindex.html
Summary:
This document contains a procurement notice providing basic data for tender MK VK 2025/020, concerning SMS sending services for a unified risk analysis and management information system to support child development needs, announced by Valsts kanceleja.

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66
Good

Tender Quality Score

This tender is well-structured and detailed, but its transparency and fairness are significantly undermined by contradictions regarding e-procurement and potential restricted document access.

Score Breakdown

Legal Compliance75/100

The tender defines a clear open procedure, assigns appropriate CPV codes, and specifies reasonable deadlines. It is EU-funded and includes stringent security checks (SAB, VDD) which, while demanding, are likely justified for a system supporting children's development and risk analysis. However, the 'Restricted document access' flag is a concern for legal transparency.

•Potential 'Restricted document access' for bidders.
Clarity80/100

The tender's description is clear, and the AI-extracted requirements are comprehensive, well-categorized, and reference specific forms. Evaluation criteria based on the lowest price are specified in the document summary, providing clear guidance for bidders.

Completeness70/100

All essential information, including title, reference, organization, financial details, timeline, duration, and classification, is provided. A comprehensive set of 16 documents is summarized, indicating thorough documentation. The 'Restricted document access' flag, if it implies actual inaccessibility for bidders, would impact completeness from their perspective.

•Potential 'Restricted document access' for bidders.
Fairness50/100

The tender discloses its value and specifies objective evaluation criteria (lowest price). However, the 'Restricted document access' flag and the contradiction between 'E-Procurement' characteristic and 'No e-submission' issue are significant concerns, creating barriers to equal access and transparency. The stringent security checks, while specific, appear justified by the nature of the service rather than being tailored to a specific company.

•Contradiction regarding e-procurement and e-submission functionality.
•Potential 'Restricted document access' for bidders.
Practicality65/100

The duration and financing information are clearly specified. However, the reported lack of e-submission functionality is a major practical drawback, hindering efficient participation. The contract start date is not explicitly provided.

•Lack of electronic submission functionality.
•Contract start date not specified.
Data Consistency60/100

Most key fields are populated, and there are no reported disputes. However, a significant contradiction exists between the 'E-Procurement' characteristic and the 'No e-submission' issue. There is also a minor inconsistency regarding evaluation criteria, though clarified by document content.

•Contradiction between 'E-Procurement' characteristic and 'No e-submission' issue.
Sustainability50/100

The tender is EU-funded, which often implies adherence to higher standards. However, there is no explicit mention of green procurement, social aspects, or innovation focus within the tender requirements themselves.

•Absence of explicit green procurement criteria.
•Absence of explicit social criteria.

Strengths

Clear and detailed description of the service and requirements.
Comprehensive set of required forms and documents.
Transparent financial value and contract duration.
EU funding indicates adherence to broader standards.
Objective evaluation criteria (lowest price) specified.

Concerns

Contradiction regarding e-procurement and e-submission functionality.
Potential 'Restricted document access' for bidders, impacting transparency and fairness.
Stringent security checks (SAB, VDD) might limit bidder pool, though potentially justified.
Absence of explicit green, social, or innovation criteria.
Lack of a specified contract start date.

Recommendations

1. Clarify and ensure full, unrestricted document access for all potential bidders.
2. Rectify the discrepancy regarding e-procurement and enable electronic submission for improved practicality and fairness.
3. Consider incorporating specific sustainability (green/social/innovation) criteria where applicable.

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Tender Quality Score
66/ 100 · Good
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