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Castle School Cleaning Tender

Tender Overview

ORGANIZATION

Castle School: (RM&C)

LOCATION

East Anglia, United Kingdom

VALUE

£1

DEADLINE

August 31, 2026 at 23:00

CATEGORY

Other

CPV CODE

90919300

REFERENCE

000772-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Castle School is putting its cleaning contract out to tender with a contract start date of 1st September 2026 (TBC).
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly detailed in the provided tender summary.

ELIGIBILITY REQUIREMENTS

  • Bidders must be eligible to participate in a Restricted procurement procedure.
  • The tender is suitable for Small and Medium-sized Enterprises (SMEs).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidder must demonstrate capability to provide school cleaning services.
  • Bidder must be able to deliver services according to the scope detailed in the full tender documents (not provided in this summary).
💰

FINANCIAL REQUIREMENTS

  • The proposed services must align with an estimated contract value of 1.0 EUR.
  • No specific financial standing or turnover requirements are explicitly detailed in the provided tender summary.
📋

SUBMISSION REQUIREMENTS

  • Submit a Request to Participate by 16 February 2026.
  • If invited, submit a full tender by the final submission deadline of 2026-08-31 23:00:00.
  • The proposed contract must cover a duration of 36 months.
  • The proposed services must be ready to commence by 1st September 2026 (TBC).
  • The bid should acknowledge the possibility of a contract extension.
  • The bid must address the provision of "School cleaning services" as per the CPV category.

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PDF
Official PDF Version
PDF000772-2026_official.pdf
Summary:
This document is a tender notice for Castle School's cleaning contract, detailing the scope, estimated contract dates (Sept 2026 - Aug 2029 with possible extension), CPV codes, suitability for SMEs, and deadlines for requests to participate by 16 February 2026.

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37
Needs Improvement

Tender Quality Score

This tender exhibits critical deficiencies, primarily an unrealistic estimated value and the absence of full tender documents and evaluation criteria, severely compromising its quality and fairness.

Score Breakdown

Legal Compliance30/100

The estimated value of 1.00 EUR for a 36-month cleaning contract is a significant legal compliance issue, potentially misleading and non-compliant with fair valuation principles. The procedure type 'Competitive flexible procedure (Code: N/A)' is vague and lacks a formal code, raising concerns about adherence to established procurement frameworks. Mandatory exclusion grounds are not explicitly detailed in the summary.

Unrealistic estimated contract value (1.00 EUR)
Vague and uncodified procurement procedure type
Clarity35/100

The tender description is extremely brief and lacks essential details regarding the scope of services. Crucially, evaluation criteria are explicitly stated as missing, which is a major clarity flaw. Many requirements refer to 'full tender documents' which are not provided, making the summary unclear and insufficient.

Missing evaluation criteria
Vague and brief tender description
Completeness45/100

While basic identification information is present, the tender is critically incomplete due to the explicit absence of 'full tender documents'. This means detailed scope, specific technical and financial requirements, and performance conditions are missing. The 1 EUR estimated value also renders the financial information practically incomplete.

Absence of full tender documents
Missing detailed scope and specific requirements
Fairness25/100

The estimated contract value of 1.00 EUR is fundamentally misleading and creates an unfair bidding environment. The lack of full document access and the explicit absence of evaluation criteria severely compromise transparency and equal opportunity for bidders. Furthermore, the absence of e-submission functionality limits equal access.

Unrealistic and misleading estimated contract value (1.00 EUR)
No full document access
Practicality55/100

The tender lacks support for electronic submission, which is a practical drawback in modern procurement. A document URL is not explicitly provided. While contract duration and start date are known, the 1 EUR estimated value makes any financial planning or assessment of the contract's viability impractical.

No electronic submission supported
Document URL not explicitly provided
Data Consistency40/100

The most significant data inconsistency is the 1.00 EUR estimated value for a 36-month school cleaning contract, which is illogical and contradictory to the service's nature. The 'Liable Person' field is unpopulated, and the procedure type codes are marked 'N/A', indicating further data gaps.

Inconsistent and unrealistic estimated contract value (1.00 EUR)
Missing 'Liable Person' information
Sustainability20/100

The tender does not include any explicit mention of green procurement, social aspects, or innovation focus. It is also noted as not being EU funded, which often correlates with higher sustainability standards.

No green procurement criteria
No social criteria

Strengths

Basic identification information (title, reference, organization, CPV, NUTS) is present.
Deadlines for the Request to Participate stage are reasonable.
Contract duration and start date are specified.
Suitability for Small and Medium-sized Enterprises (SMEs) is mentioned.

Concerns

Unrealistic estimated contract value (1.00 EUR) for a 36-month service.
Absence of full tender documents, making detailed assessment and bidding impossible.
Missing explicit evaluation criteria.
Vague and non-standard procurement procedure type ('Competitive flexible procedure (Code: N/A)').
Lack of electronic submission functionality.

Recommendations

1. Correct the estimated contract value to accurately reflect the actual scope and financial scale of services.
2. Publish the complete set of tender documents, including detailed scope, requirements, and explicit evaluation criteria.
3. Clarify the procurement procedure type and ensure it aligns with national/EU regulations, providing relevant codes.

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Tender Quality Score
37/ 100 · Needs Improvement

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