United Kingdom1662 days leftOpen

Dynamic Purchasing System (DPS) for Events Services, Equipment (via Hire) and Associated Structures

Tender Overview

ORGANIZATION

Glasgow City Council

LOCATION

West Central Scotland, United Kingdom

VALUE

£17,000,000

DEADLINE

August 22, 2030 at 11:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

024860-2023

Project Timeline

Contact Information

View Original

Original Tender Description

Dynamic Purchasing System (DPS) for Event Services, Equipment (via Hire) and Associated Structures. The DPS will be in place for 7 years. Glasgow City Council will have the option to extend for an additional 3 periods of 12 months, this will be exercised by the council serving notice on the successful applicants in accordance with the councils Terms and Conditions. This DPS will consist of the following categories: Category 1 - Temporary Power, Generators and Accessories Category 2 - Fencing and Accessories Category 3 - Trackway and Walkway Category 4 - AV Equipment Category 5 - Furniture Category 6 - Cabins and Containers Category 7 - Marquees Category 8 - Toilets Category 9 - Mobile Screens Category 10 - Staging, PA Equipment and Stage Lighting Category 11 - Fireworks/Pyrotechnics Displays Category 12 - Lighting Installation and Projections Category 13 - Event Waste & Environmental Services Category 14 - Design and Consultancy Services Category 15 - Mobile Bar Units Category 16 - Grandstand Seating
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided contract notice. Bidders are expected to meet standard legal requirements for public procurement, typically including no convictions for serious crimes, professional misconduct, or non-payment of taxes/social security contributions.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., legal form, registration) are detailed in the provided contract notice. Bidders must be legally constituted entities capable of entering into contracts.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Be capable of providing services/equipment within at least one of the following categories: Temporary Power, Generators and Accessories; Fencing and Accessories; Trackway and Walkway; AV Equipment; Furniture; Cabins and Containers; Marquees; Toilets; Mobile Screens; Staging, PA Equipment and Stage Lighting; Fireworks/Pyrotechnics Displays; Lighting Installation and Projections; Event Waste & Environmental Services; Design and Consultancy Services; Mobile Bar Units; Grandstand Seating.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are detailed in the provided contract notice.
📋

SUBMISSION REQUIREMENTS

  • Submit the application for the DPS by the deadline: 2030-08-22 11:00:00.

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PDF
Official PDF Version
PDF024860-2023_official.pdf
Summary:
This document is a formal contract notice announcing a Dynamic Purchasing System (DPS) for event services, equipment hire, and associated structures, established by Glasgow City Council and other public bodies.

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63
Good

Tender Quality Score

This tender for a Dynamic Purchasing System (DPS) by Glasgow City Council is conceptually clear, but the provided information, particularly the AI-extracted requirements, suffers from significant gaps regarding detailed exclusion grounds, eligibility, financial requirements, and evaluation criteria. This lack of detail impacts clarity, completeness, and fairness.

Score Breakdown

Legal Compliance75/100

The DPS structure is generally compliant with procurement regulations. However, the explicit absence of detailed mandatory exclusion grounds, eligibility, and financial requirements in the AI summary, along with the 'No evaluation criteria specified' flag, are notable concerns for the completeness of the provided information, even if standard legal requirements are implicitly expected.

Lack of explicit detail on mandatory exclusion grounds in AI summary
Lack of explicit detail on eligibility requirements in AI summary
Clarity60/100

The overall description of the DPS and its categories is clear and unambiguous. However, the critical lack of detailed requirements for bidders (exclusion, eligibility, financial, technical beyond broad categories) and the absence of evaluation criteria significantly reduce clarity for potential applicants.

Missing detailed eligibility requirements
Missing detailed financial requirements
Completeness55/100

While basic tender information (title, value, duration, CPV) is present, the explicit absence of detailed mandatory exclusion grounds, eligibility requirements, financial requirements, and evaluation criteria in the AI summary represents significant gaps in the information provided to bidders. The 'Required: No' for the PDF is also ambiguous.

Missing detailed eligibility requirements
Missing detailed financial requirements
Fairness70/100

The broad, generic technical capability requirements and the continuous application window of a DPS promote fairness. However, the lack of explicit evaluation criteria for admission and the contradiction regarding e-submission capabilities raise concerns about transparency and equal access.

No evaluation criteria specified
Contradiction regarding e-submission capabilities
Practicality65/100

The absence of a direct document URL and the conflicting information regarding e-submission ('E-Procurement' characteristic vs. 'No e-submission' flag) pose practical challenges for potential bidders. The contract start date is also not explicitly stated.

No direct document URL provided
Contradiction regarding e-submission capabilities
Data Consistency70/100

The primary inconsistency lies in the contradiction between the 'E-Procurement' characteristic and the 'No e-submission' flag in the automated checks. The 'Liable Person' field is also empty, indicating a minor data gap.

Contradiction between 'E-Procurement' characteristic and 'No e-submission' flag
Empty 'Liable Person' field
Sustainability20/100

The tender lacks any explicit mention or integration of green, social, or innovation procurement criteria, indicating a missed opportunity for sustainable public spending.

Not green procurement
No social criteria

Strengths

Clear description of the DPS and its 16 categories.
High estimated value and long duration, indicating a significant opportunity.
Use of a Dynamic Purchasing System allows for continuous supplier onboarding.
Value is disclosed and the tender is divided into parts, promoting SME participation.
CPV code and NUTS code are correctly assigned.

Concerns

Lack of detailed mandatory exclusion grounds, eligibility, and financial requirements in the provided summary.
Absence of explicit evaluation criteria for admission to the DPS.
Contradiction regarding e-submission capabilities ('E-Procurement' vs. 'No e-submission').
No explicit mention of sustainability, social, or innovation criteria.
Ambiguity regarding full document access (PDF 'Required: No') and missing document URL.

Recommendations

1. Ensure all mandatory exclusion grounds, eligibility, and financial requirements are clearly detailed in the full tender documents and easily accessible.
2. Explicitly state the evaluation criteria for admission to the DPS to enhance transparency and fairness.
3. Clarify and confirm the e-submission capabilities, providing clear instructions and a direct link to the e-procurement portal.

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Tender Quality Score
63/ 100 · Good

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