United Kingdom372 days leftOpen

Facilities Management and Workplace Services DPS

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£500,000,000

DEADLINE

February 09, 2027 at 15:00

CATEGORY

Other

CPV CODE

79993100

REFERENCE

035365-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services. This dynamic purchasing system (DPS) will provide FM services to the Wider Public Sector and Central Government. It offers a compliant route to market for the procurement of lower value and / or less complex hard and soft FM services. This DPS complements the Facilities Management and Workplace Services framework RM6232 which may be suitable for higher value procurements. The services available include: ● Catering Services ● Cleaning Services ● Defence Only - End User Accommodation Services ● Helpdesk Services ● Landscaping Services ● Maintenance Services ● Miscellaneous FM Services ● Security Services ● Smart FM Solutions including Computer Aided Facility Management (CAFM) Services ● Specialist Defence FM Services ● Statutory Obligations / Compliance Services ● Visitor Support Services ● Waste Services
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are provided in the given tender information.

ELIGIBILITY REQUIREMENTS

  • Ability to provide Facilities Management and Workplace Services.
  • Ability to provide services to the Wider Public Sector and Central Government.
  • Ability to provide lower value and/or less complex hard and soft FM services.
  • Ability to provide one or more of the following services: Catering Services, Cleaning Services, Defence Only - End User Accommodation Services, Helpdesk Services, Landscaping Services, Maintenance Services, Miscellaneous FM Services, Security Services, Smart FM Solutions including Computer Aided Facility Management (CAFM) Services, Specialist Defence FM Services, Statutory Obligations / Compliance Services, Visitor Support Services, Waste Services.
  • Compliance with the structure and purpose of the Dynamic Purchasing System (DPS) for Facilities Management and Workplace Services.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to deliver specific Facilities Management services as listed: Catering, Cleaning, Defence Only - End User Accommodation, Helpdesk, Landscaping, Maintenance, Miscellaneous FM, Security, Smart FM Solutions (CAFM), Specialist Defence FM, Statutory Obligations / Compliance, Visitor Support, Waste Services.
  • Capability to provide both hard and soft Facilities Management services.
  • Capability to manage and deliver services for lower value and/or less complex procurements.
  • Capability to operate effectively within a Dynamic Purchasing System (DPS) framework.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are provided in the given tender information.
📋

SUBMISSION REQUIREMENTS

  • Submission of application to join the Dynamic Purchasing System (DPS).
  • Application must be submitted by the deadline: 2027-02-09 15:00:00.
  • Adherence to the procurement type, which is a Restricted procedure for joining the DPS.

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PDF
Official PDF Version
PDF035365-2022_official.pdf
Summary:
This document is a contract notice from Crown Commercial Service (CCS) for a Dynamic Purchasing System (DPS) for Facilities Management and Workplace Services, offering a compliant route for lower value and/or less complex hard and soft FM services to the Wider Public Sector and Central Government.

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65
Good

Tender Quality Score

This tender for a Facilities Management DPS is well-described and offers a compliant route to market with a reasonable application period. However, it suffers from critical omissions regarding evaluation criteria, specific mandatory exclusion grounds, and financial requirements, significantly impacting clarity and fairness for potential applicants.

Score Breakdown

Legal Compliance75/100

The procedure type (DPS) and CPV code are correctly defined. No disputes are noted. However, the absence of a reveal date makes it impossible to assess the initial notice period, and the summary lacks explicit mandatory exclusion grounds, which are standard legal requirements.

Missing reveal date
No specific mandatory exclusion grounds provided in summary
Clarity60/100

The description of the DPS and the services offered is very clear and unambiguous. However, the critical absence of specified evaluation criteria and the lack of explicit financial requirements or mandatory exclusion grounds significantly reduce the overall clarity for applicants regarding the assessment process.

No evaluation criteria specified
No specific financial requirements provided in summary
Completeness65/100

Basic information, estimated value, duration, and CPV code are all provided. However, the tender is incomplete due to the missing reveal date, the absence of specified evaluation criteria, and the lack of explicit mandatory exclusion grounds and financial requirements in the provided summary.

Missing reveal date
No evaluation criteria specified
Fairness55/100

The disclosed value, the 'E-Procurement' characteristic, and the very long submission deadline contribute positively to fairness. However, the complete absence of evaluation criteria is a major concern, as it prevents transparency and objective assessment, making it difficult for all bidders to compete equally.

No evaluation criteria specified
Practicality70/100

Electronic submission is supported, and the contract duration is clearly specified. The absence of a direct document URL in the provided information is a minor practical inconvenience. The lack of specific financial requirements might simplify initial application for some, but could also lead to less pre-qualified suppliers.

No direct document URL provided
Data Consistency80/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. Minor inconsistencies include the empty 'Liable Person' field and 'Code: N/A' for procedure types. The automated check's contradiction regarding e-submission is noted but overridden by the tender's explicit characteristic.

Liable Person field is empty
Type and Procedure codes are N/A
Sustainability40/100

The tender shows minimal explicit focus on sustainability. While 'Smart FM Solutions' hints at innovation, there are no clear green procurement criteria, social aspects, or broader innovation objectives outlined. It is not EU funded.

Not green procurement
No social criteria

Strengths

Clear and comprehensive description of the DPS purpose and scope
Very reasonable submission deadline, allowing ample preparation time
High estimated value disclosed, indicating a significant opportunity
E-Procurement enabled, promoting accessibility
Well-defined service categories for Facilities Management

Concerns

Critical absence of specified evaluation criteria
Lack of explicit mandatory exclusion grounds and specific financial requirements in the summary
Missing reveal date, hindering full legal compliance assessment
Limited focus on sustainability (green, social, innovation)
Ambiguity regarding full set of application documents and direct URL access

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness for all applicants.
2. Clearly state all mandatory exclusion grounds and any specific financial requirements.
3. Provide a direct URL to all relevant tender documents for easy access.

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B
Tender Quality Score
65/ 100 · Good

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