United Kingdom7 days leftOpen

Fire Suppression Services

Tender Overview

ORGANIZATION

ClwydAlyn Housing

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£720,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

31625200

REFERENCE

002232-2026

Project Timeline

Contact Information

View Original

Original Tender Description

ClwydAlyn Housing Association requires an established, competent, and accredited Contractor with a proven track record to provide an inspection, servicing, and reactive response to its fire suppression systems installed throughout our stock, which includes automatic domestic sprinkler, water mist, and commercial kitchen systems. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/J6BZT22UV2 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly mentioned in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • The Contractor must be an established entity.
  • The Contractor must be accredited for providing fire suppression services.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The Contractor must be competent in providing fire suppression services.
  • The Contractor must have a proven track record in providing inspection, servicing, and reactive response for fire suppression systems.
  • The Contractor must be capable of providing inspection services for fire suppression systems.
  • The Contractor must be capable of providing servicing for fire suppression systems.
  • The Contractor must be capable of providing reactive response services for fire suppression systems.
  • The Contractor must have expertise with automatic domestic sprinkler systems.
  • The Contractor must have expertise with water mist systems.
  • The Contractor must have expertise with commercial kitchen systems.
  • The Contractor must be able to provide services throughout ClwydAlyn Housing's stock.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, financial stability) for bidders are explicitly mentioned in the provided tender information.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted via the Delta eSourcing platform.
  • Bidders must respond to the opportunity by clicking the provided URL: https://www.delta-esourcing.com/respond/J6BZT22UV2.
  • The submission deadline is 2026-02-09 at 12:00:00.

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PDF
Official PDF Version
PDF002232-2026_official.pdf
Summary:
ClwydAlyn Housing seeks an established, competent, and accredited contractor with a proven track record to provide inspection, servicing, and reactive response for various fire suppression systems across its stock, with an estimated value of £600,000 over an initial two-year term extendable by two further 12-month periods.

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65
Good

Tender Quality Score

This tender for fire suppression services presents a clear service description and utilizes an e-procurement platform, but is significantly hampered by the critical absence of evaluation criteria and major inconsistencies in contract duration and estimated value.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes appropriately. However, the absence of explicitly stated mandatory exclusion grounds and the 'Required: No' status for the official PDF document are notable concerns. The missing reveal date also impacts transparency regarding minimum publication periods.

No explicit mandatory exclusion grounds mentioned.
Official PDF document marked as 'Required: No'.
Clarity60/100

The service description and technical requirements are clear and understandable. However, the critical absence of specified evaluation criteria is a major flaw, making it impossible for bidders to understand how their proposals will be judged.

No evaluation criteria specified.
Completeness70/100

Basic information like title, reference, organization, deadlines, and estimated value are provided. However, critical elements such as evaluation criteria, explicit financial requirements, and mandatory exclusion grounds are missing. There is also a significant inconsistency in the stated contract duration.

No evaluation criteria specified.
No explicit financial requirements for bidders.
Fairness60/100

The tender benefits from disclosed value and the use of an e-procurement platform for equal access. However, the complete absence of evaluation criteria severely compromises the transparency and objectivity of the procurement process, making it difficult for bidders to compete fairly.

No evaluation criteria specified.
Practicality65/100

Electronic submission is supported via Delta eSourcing, and the contract start date is known. However, the major inconsistency in contract duration and the discrepancy in estimated value (EUR vs. GBP) present significant practical challenges for bidders in preparing accurate and compliant proposals.

Major inconsistency in contract duration (25 months vs. 48 months).
Inconsistency in estimated value (720,000 EUR vs. £600,000).
Data Consistency60/100

While most key fields are populated and dates are logical, there are critical inconsistencies. The contract duration is stated as 25 months in the basic info but as an initial two-year term extendable by two further 12-month periods (48 months total) in the document summary. The estimated value also differs between EUR and GBP. The 'Liable Person' field is missing.

Contract duration inconsistency (25 months vs. 48 months).
Estimated value inconsistency (720,000 EUR vs. £600,000).
Sustainability50/100

The tender does not explicitly include any green procurement, social aspects, or innovation focus criteria. It is not EU funded, which often correlates with higher sustainability standards.

No explicit green procurement criteria.
No explicit social aspects.

Strengths

Clear service description and technical requirements.
Utilizes an established e-procurement platform (Delta eSourcing).
Estimated value is disclosed and not classified.
CPV and NUTS codes are provided.
Tender is divided into parts, allowing for potential flexibility.

Concerns

Critical absence of evaluation criteria.
Major inconsistencies in contract duration and estimated value.
Lack of explicit mandatory exclusion grounds and financial requirements.
Official PDF document marked as 'Required: No'.
Missing tender reveal date.

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure fairness and transparency.
2. Rectify all data inconsistencies, particularly regarding contract duration and estimated value, to provide accurate information to bidders.
3. Ensure all mandatory legal requirements, including explicit exclusion grounds and financial requirements, are clearly stated in the tender documentation.

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B
Tender Quality Score
65/ 100 · Good

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