United Kingdom14 days leftOpen

Paisley Halloween Festival - Parade & Town Centre Animation

Tender Overview

ORGANIZATION

Renfrewshire Council

LOCATION

West Central Scotland, United Kingdom

VALUE

Not disclosed

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

003340-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Renfrewshire Council are seeking a highly experienced and established creative company to develop and deliver a parade and town centre animation for Paisley Halloween Festival 2026 on Friday 23rd and Saturday 24th October, and Friday 29th and Saturday 30th October 2027 (with the option of adding year 3 on 27/28 October 2028).
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • The bidding company must be an established creative company.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidding company must be a highly experienced creative company.
  • The company must possess the capability to develop a parade for the Paisley Halloween Festival.
  • The company must possess the capability to deliver a parade for the Paisley Halloween Festival.
  • The company must possess the capability to develop town centre animation for the Paisley Halloween Festival.
  • The company must possess the capability to deliver town centre animation for the Paisley Halloween Festival.
  • The company must be able to deliver services on Friday 23rd and Saturday 24th October 2026.
  • The company must be able to deliver services on Friday 29th and Saturday 30th October 2027.
  • The company must be prepared for an option to add delivery for 27th and 28th October 2028.
  • The proposed solution must address community benefits.
💰

FINANCIAL REQUIREMENTS

  • None explicitly stated in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-16 at 12:00:00+00:00.
  • Submit a 'Community Benefits Outcome Menu'.

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DOC
OCDS Record
OCDS Data003340-2026_ocds_record.json
Summary:
This OCDS record details Renfrewshire Council's planned tender for an experienced creative company to develop and deliver the Paisley Halloween Festival parade and town centre animation for 2026 and 2027, with an option for 2028.
DOC
OCDS Release Package
OCDS Data003340-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about Renfrewshire Council's tender for the Paisley Halloween Festival 2026/2027, detailing requirements for community benefits and the submission of a 'Community Benefits Outcome Menu'.
PDF
Official PDF Version
Administrative Documents003340-2026_official.pdf
Summary:
Renfrewshire Council is seeking an experienced creative company to develop and deliver a parade and town centre animation for the Paisley Halloween Festival in 2026 and 2027, with an option for 2028.
HTM
Tender Notice
Administrative Documents003340-2026.html
Summary:
Renfrewshire Council is inviting experienced creative companies to bid for the development and delivery of the Paisley Halloween Festival parade and town centre animation for 2026 and 2027, with an option for 2028.

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57
Fair

Tender Quality Score

This tender presents significant transparency and completeness issues, particularly regarding the undisclosed value and absence of evaluation criteria, which severely impact fairness and clarity for potential bidders. While basic information is present, critical details for a robust procurement process are missing.

Score Breakdown

Legal Compliance70/100

The tender defines an Open procedure and uses an appropriate CPV code. However, the undisclosed estimated value and the complete absence of evaluation criteria are significant legal compliance weaknesses regarding transparency and fair competition. Mandatory exclusion grounds are also not explicitly stated.

Estimated value not disclosed
No evaluation criteria specified
Clarity50/100

The service description and delivery dates are clear. However, the complete absence of evaluation criteria is a critical flaw. Requirements like 'highly experienced' and 'established' lack specific definitions, and detailed technical specifications for the parade and animation are not provided.

No evaluation criteria specified
Vague definitions for 'highly experienced' and 'established'
Completeness60/100

Basic information, deadlines, and duration are present, and documents are listed. However, the tender is incomplete due to the undisclosed estimated value, missing financial requirements, and critically, the absence of any evaluation criteria.

Estimated value not disclosed
Missing financial requirements
Fairness40/100

The undisclosed estimated value and the complete absence of evaluation criteria are major fairness concerns, preventing bidders from making informed decisions and ensuring objective assessment. The 'highly experienced and established' requirement, without clear definition, could limit competition. A contradiction regarding e-submission also raises concerns.

Estimated value not disclosed
No evaluation criteria specified
Practicality60/100

The contract start date and duration are clear. However, the undisclosed value makes it impractical for bidders to formulate realistic financial proposals. The contradiction between 'E-Procurement' characteristic and the 'No e-submission' automated check is a significant practical concern.

Estimated value not disclosed
Contradiction regarding e-submission capability
Data Consistency65/100

Dates are logical and there are no disputes. However, there are significant inconsistencies: 'E-Procurement' characteristic contradicts the 'No e-submission' automated check, and the explicit 'community benefits' requirement contradicts the 'No social criteria' automated check. The 'Liable Person' field is also empty.

Contradiction between E-Procurement characteristic and automated check on e-submission
Contradiction between AI-extracted social requirements and automated check
Sustainability50/100

The tender explicitly requires addressing 'community benefits,' indicating a positive social aspect. However, it lacks any explicit requirements for green procurement or innovation focus, limiting its overall sustainability profile.

No explicit green procurement requirements
No explicit innovation focus

Strengths

Clear basic information (title, organization, reference)
Procedure type (Open) and CPV code are clearly defined and appropriate
Explicit requirement for 'community benefits' (social aspect)
Contract duration and start date are specified
E-Procurement characteristic is stated (though contradicted)

Concerns

Estimated value is not disclosed, impacting transparency and fairness
No evaluation criteria are specified, a critical flaw for clarity and fairness
Requirements for 'highly experienced' and 'established' are vague without specific metrics
Contradiction regarding e-submission capability (E-Procurement characteristic vs. automated check)
Lack of explicit mandatory exclusion grounds

Recommendations

1. Disclose the estimated contract value to enhance transparency and allow fair bidding.
2. Clearly define and publish comprehensive evaluation criteria to ensure objectivity and clarity for bidders.
3. Provide specific definitions or examples for 'highly experienced' and 'established' to ensure fair and objective assessment of eligibility.

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C
Tender Quality Score
57/ 100 · Fair

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