United Kingdom18 days leftOpen

Grounds and amenities maintenance contract

Tender Overview

ORGANIZATION

Thrapston Town Council

LOCATION

North East England, United Kingdom

VALUE

£390,000

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

77300000

REFERENCE

001429-2026

Project Timeline

Contact Information

View Original

Original Tender Description

To undertake the grounds maintenance in the town for a three year contract, including mowing, hedgerows, trees, litter, hanging baskets and planters. Also to include cemetery work.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., company registration, specific licenses) are detailed in the provided tender information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to undertake grounds maintenance services for a three-year contract.
  • Capability to perform mowing services.
  • Capability to manage hedgerows.
  • Capability to maintain trees.
  • Capability to manage litter.
  • Capability to maintain hanging baskets.
  • Capability to maintain planters.
  • Capability to undertake cemetery work.
  • Ability to deliver services for a contract duration of 36 months, acknowledging the optional two-year extension.
💰

FINANCIAL REQUIREMENTS

  • Financial capacity to undertake a contract with an estimated value of 390,000 EUR (or £325,000).
📋

SUBMISSION REQUIREMENTS

  • Submit a tender for the grounds and amenities maintenance contract.
  • Ensure submission is received by 2026-02-20 12:00:00.
  • Propose services covering mowing, hedgerows, trees, litter, hanging baskets, planters, and cemetery work.
  • Propose services for a contract duration of 36 months, acknowledging the optional two-year extension.

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PDF
Official PDF Version
PDF001429-2026_official.pdf
Summary:
Thrapston Town Council invites tenders for a three-year (with optional two-year extension) grounds and amenities maintenance contract, including cemetery work, valued at an estimated £325,000, with submissions due by 20 February 2026.

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48
Fair

Tender Quality Score

This tender for grounds maintenance services exhibits significant deficiencies in legal compliance, completeness, and fairness due to the absence of mandatory exclusion grounds, detailed eligibility, and evaluation criteria. While basic information is present and consistent, the overall quality of the procurement process is compromised.

Score Breakdown

Legal Compliance30/100

The tender critically lacks specified mandatory exclusion grounds and detailed eligibility requirements, which are fundamental for legal compliance in public procurement. While the procedure type and CPV codes are appropriate, these omissions represent a severe non-compliance issue.

No specific mandatory exclusion grounds detailed.
No specific eligibility requirements detailed.
Clarity65/100

The service description and technical requirements are clear and understandable. However, the complete absence of specified evaluation criteria significantly diminishes the overall clarity for potential bidders, making it difficult to understand how proposals will be judged.

No evaluation criteria specified.
Completeness45/100

While basic information like title, reference, organization, value, and duration are present, the tender is critically incomplete due to the absence of mandatory exclusion grounds, detailed eligibility requirements, and, most importantly, evaluation criteria. The 'Required: No' status for the official PDF is also confusing.

Missing mandatory exclusion grounds.
Missing detailed eligibility requirements.
Fairness35/100

The absence of clear and objective evaluation criteria is a major fairness concern, as bidders cannot transparently understand the basis for award. The lack of e-submission also limits equal access, and the general absence of detailed eligibility criteria could inadvertently favor specific bidders.

No evaluation criteria specified, impacting transparency and objectivity.
No e-submission support, limiting equal access.
Practicality55/100

The tender lacks support for electronic submission, which is a significant practical drawback in modern procurement. While contract start date and duration are clear, the absence of e-submission creates an unnecessary barrier for bidders.

No electronic submission supported.
Data Consistency90/100

The provided data points, such as estimated value (EUR and GBP), contract duration, and key dates, are internally consistent and logical. There are no reported disputes or suspensions, indicating a stable data set for the information provided.

Sustainability20/100

The tender makes no mention of any green procurement aspects, social considerations, or innovation focus. It is also not EU funded, which often correlates with higher sustainability standards. This indicates a complete lack of integration of sustainability principles.

Not green procurement.
No social criteria.

Strengths

Clear service description and scope of work.
Estimated value and contract duration are clearly specified.
CPV code is appropriately assigned.
Data provided is internally consistent.
Reasonable submission period (33 days from today's date).

Concerns

Absence of mandatory exclusion grounds and detailed eligibility requirements.
Complete lack of specified evaluation criteria.
No support for electronic submission.
Limited information on performance conditions beyond scope.
No integration of sustainability, social, or innovation aspects.

Recommendations

1. Immediately update the tender to include comprehensive mandatory exclusion grounds, detailed eligibility criteria, and clear, objective evaluation criteria.
2. Implement an e-submission platform to enhance accessibility and fairness for all potential bidders.
3. Consider incorporating sustainability, social, and innovation clauses into future tenders to align with modern procurement best practices.

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Tender Quality Score
48/ 100 · Fair

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