Electronic Presentation of Evidence - Court Equipment and Presentation Packages PR 2025 083

This notice is not a call for competition. Its purpose is to make the market aware of this opportunity, which currently has an indicative publication date of 09/02/26. Lot One: Court Equipment The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value is £3,817,997.85 ex-VAT /£4,581,597.42 inc-VAT. The service requires the temporary installation of a range of audio, video, and tablet hardware to facilitate the electronic presentation of evidence in a Court (or alternative) setting over the course of a trial. In addition to this hardware, Technician support will be required for; a) equipment installation and removal, b) user training, c) onsite support. This lot shall be divided into three geographical zones covering England and Wales, and no single tenderer may hold the primary role (i.e., first-ranked position) in more than one zone. Potemtial zones by CPS Areas: Zone 1 Cymru/Wales Mersey-Cheshire North East North West Yorkshire and Humberside Zone 2 East Midlands East of England West Midlands Zones 3 London North & South* South East South West Thames and Chiltern Wessex Existing spend and utilisation data for Court Equipment services is partially corrupted, meaning that accurate projections for specific equipment types and zone level spend data cannot be detailed. To help Tenderers prepare their bids the following historic trend information is provided: a) approximately 10% of Court Equipment enabled cases required a tablet. b) approximately 15% of Court Equipment enabled cases required an operator. c) approximately 81% of Court Equipment enabled cases required one or more large screens. d) approximately 89% of Court Equipment enabled cases required had one or more speakers. e) approximately 90% of Court Equipment enabled cases utilised one or more laptops. f) approximately 97% of Court Equipment enabled cases utilised standard screens. Lot Two: Presentation Packages The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value inclusive of all options is £1,015,463.83 ex-VAT/ £1,218,556.60 inc-VAT. The service requires the transformation of various forms of evidence (e.g. photographs, CCTV, audio files, technical drawings etc) into a digital format that is easily understandable, and can be presented in a Court (or alternative) setting, including but not limited to; a) creation of chronological timelines to link related documents and other Source Materials b) forensic injury mapping – including interpretation of pathologist reports c) closed circuit television and video enhancement d) audio enhancement e) voice distortion Technician support may be required for; a) supplying the relevant presentation package to the Court b) conducting a test of the presentation on the display equipment available in the Court c) operation of the package throughout the course of the hearing This lot shall operate on a national basis, across England and Wales. Existing spend and utilisation data for Presentation Packages services is partially corrupted, meaning that accurate demand forecasts cannot be provided. To help tenderers prepare their bids the following historic trend information is provided: a) approximately 36% of Presentation Packages required graphics with 5 or less external injuries. b) approximately 65% of Presentation Packages required graphics with 6-12 external injuries. c) approximately 97% of Presentation Packages required graphics depicting internal injuries. d) approximately 97% of Presentation Packages required project management support from the supplier.