Latvia14 days leftOpen

Procurement of festive (parade) and officers' uniforms and accessories for State Police officials for 5 years

Tender Overview

ORGANIZATION

Valsts policija

LOCATION

Latvia, Latvia

VALUE

€2,479,339

DEADLINE

February 16, 2026 at 10:00

CATEGORY

Other

CPV CODE

18400000

REFERENCE

161743

Project Timeline

Contact Information

View Original

Original Tender Description

Procurement of festive (parade) and officers' uniforms and accessories for State Police officials for 5 years
⚠️

MANDATORY EXCLUSION GROUNDS

  • Comply with all mandatory exclusion criteria.
  • Comply with sanction regulations.

ELIGIBILITY REQUIREMENTS

  • Demonstrate relevant experience through experience certificates or proofs of experience.
  • For foreign-registered entities, provide detailed information about registration and key officials.
  • Declare independent offer preparation.
  • Commit to fulfilling all contract conditions.
  • Disclose persons with decisive influence.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a comprehensive technical proposal adhering to specifications for each procurement part (1-9).
  • Submit main fabric samples for evaluation for relevant parts (e.g., coats, raincoats, jackets, trousers, skirts, epaulet covers, interseasonal caps, shirts, blouses, ties, aiguillettes).
  • Submit physical samples for scarves and gloves for Part 6.
  • Ensure all emblems are embroidered, not woven, as per technical specification corrections.
  • Include shoulder covers for shirts and blouses in the Part 3 price offer.
  • Select suitable fabrics that meet basic technical specifications, utilizing bidder's experience (e.g., polyester for tensile strength where viscose is specified).
  • Meet specified warranty periods (minimum 24 months for full points for Part 3, 8, and 9).
  • Meet specified delivery terms.
  • Ensure no variants are proposed, as variants are not accepted.
💰

FINANCIAL REQUIREMENTS

  • Submit a comprehensive financial proposal/offer for each procurement part.
  • Ensure the financial offer for Part 3 includes shoulder covers for shirts and blouses.
📋

SUBMISSION REQUIREMENTS

  • Submit an official application form.
  • Submit experience certificates or proofs of experience.
  • Submit a comprehensive technical proposal.
  • Submit a comprehensive financial proposal/offer.
  • Submit a list of subcontractors, if applicable.
  • Submit main fabric samples for relevant parts.
  • Submit physical samples for scarves and gloves (for Part 6).
  • Adhere to the submission deadline of 2026-02-16 10:00:00.

Requirements Preview

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DOC
Atbildes uz jautājumiem
actualAtbildes uz jautājumiem354.1 KB
Summary:
This document contains the State Police's answers to questions from potential bidders regarding the technical specifications for ceremonial and officer uniforms. Bidders sought clarification on fabric composition and properties for items like coats and jackets, particularly concerning unspecified fiber percentages and the feasibility of achieving certain strength requirements with specified materials. The contracting authority generally advised bidders to use their experience to select suitable fabrics that meet the basic technical specifications, suggesting polyester for tensile strength where viscose is specified.
DOC
Atbildes uz jautājumiem
actualAtbildes uz jautājumiem197.9 KB
Summary:
This document provides answers to questions from potential bidders regarding the tender for ceremonial and officer uniforms for the State Police. Key clarifications include specifying that shoulder covers for shirts and blouses are to be included in Part 3 of the price offer, and all emblems must be embroidered, not woven, with corresponding technical specification corrections. Furthermore, the tender submission deadline has been extended to February 16, 2026, acknowledging the complexity of the custom-designed uniforms and the time required for preparation.
DOC
Iepirkuma priekšmeta 1.daļas prasības, 2.versija
actualIepirkuma priekšmeta 1.daļas prasības, 2...100.6 KB
Summary:
This document outlines the comprehensive requirements for Part 1 (Mid-season coat) of the State Police tender for uniforms and accessories. It details mandatory submission documents, including application forms, experience certificates, technical and financial proposals, and compliance with exclusion criteria. Tenders will be evaluated based on economic advantageousness, with specific scoring for warranty period, delivery term, main fabric sample quality, and price, emphasizing both quality and cost-effectiveness.
DOC
Iepirkuma priekšmeta 2.daļas prasības, 2.versija
actualIepirkuma priekšmeta 2.daļas prasības, 2...100.6 KB
Summary:
This document outlines the requirements for Part 2 (raincoats) of the tender for State Police uniforms, covering exclusion grounds, selection criteria, and technical and financial proposal requirements. It details the evaluation methodology, which is based on economic advantageousness, with specific criteria for warranty period, delivery time, main fabric sample quality, and price. Bidders must submit various documents including proof of experience, technical specifications, and a financial offer.
DOC
Iepirkuma priekšmeta 3.daļas prasības, 2.versija
actualIepirkuma priekšmeta 3.daļas prasības, 2...101.2 KB
Summary:
This document outlines the requirements and evaluation criteria for Part 3 of a tender for festive and officer uniforms and accessories for the State Police, covering jackets, trousers, skirts, shoulder covers, and mid-season caps. Bidders must submit an application, demonstrate experience, provide a technical proposal adhering to specifications, and a financial offer. Tenders will be assessed based on the most economically advantageous offer, with 68% weighting on price and 32% on quality aspects such as warranty period (minimum 24 months for full points), delivery term, and main fabric sample quality.
DOC
Iepirkuma priekšmeta 4.daļas prasības, 2.versija
actualIepirkuma priekšmeta 4.daļas prasības, 2...101.1 KB
Summary:
This document outlines the specific requirements for Part 4 of the State Police tender, focusing on the acquisition of various shirts and blouses. It details mandatory exclusion and selection criteria, including requirements for application forms, subcontractor declarations, and proof of experience. Furthermore, it specifies the content for technical and financial proposals and defines the evaluation criteria, which prioritize price (68 points), warranty period (10 points), delivery term (10 points), and fabric sample quality (12 points).
DOC
Iepirkuma priekšmeta 5.daļas prasības, 2.versija
actualIepirkuma priekšmeta 5.daļas prasības, 2...100.6 KB
Summary:
This document outlines the submission requirements and evaluation criteria for Part 5 (Ties) of the State Police tender for uniforms and accessories. Bidders must submit an application, proof of experience, a detailed technical proposal including fabric samples, and a financial offer. Proposals will be evaluated based on the most economically advantageous tender, considering warranty period, delivery time, fabric quality, and price, with specific exclusion criteria also applicable.
DOC
Iepirkuma priekšmeta 6.daļas prasības, 2.versija
actualIepirkuma priekšmeta 6.daļas prasības, 2...101.2 KB
Summary:
This document outlines the requirements for Procurement Part 6 (scarves and gloves) of the State Police uniform tender. It details mandatory submission documents for bidder qualification, including application forms, experience certificates, and subcontractor information if applicable. Bidders must also submit comprehensive technical and financial proposals, which include physical samples for scarves and gloves. Offers will be evaluated based on economic advantageousness, with price carrying 64 points and technical criteria (warranty, delivery, sample quality) accounting for the remaining 36 points.
DOC
Iepirkuma priekšmeta 7.daļas prasības, 2.versija
actualIepirkuma priekšmeta 7.daļas prasības, 2...100.6 KB
Summary:
This document outlines the comprehensive requirements and evaluation criteria for Procurement Part 7 (Epaulette) of the State Police uniform tender. It details mandatory submission documents, including application, experience certificates, technical and financial proposals, and specifies various exclusion conditions. The tender will be evaluated based on the most economically advantageous offer, considering criteria such as warranty period, delivery term, fabric sample quality, and price.
DOC
Iepirkuma priekšmeta 8.daļas prasības, 2.versija
actualIepirkuma priekšmeta 8.daļas prasības, 2...100.5 KB
Summary:
This document outlines the submission requirements and evaluation criteria for Part 8 (Tie Clip) of the State Police tender for uniforms and accessories, covering a 5-year period. Bidders must submit an application, proof of experience, technical and financial proposals, and comply with various exclusion criteria, including those related to sanctions. Proposals will be evaluated based on the most economically advantageous tender, with 80% weight on price and 10% each on warranty period (minimum 24 months for full points) and delivery time.
DOC
Iepirkuma priekšmeta 9.daļas prasības, 2.versija
actualIepirkuma priekšmeta 9.daļas prasības, 2...100.5 KB
Summary:
This document outlines the specific requirements and evaluation criteria for Part 9 (Personal Identification Mark) of the State Police tender for uniforms and accessories. It details mandatory submission documents for qualification, technical, and financial proposals, including experience certificates and compliance with exclusion conditions. Bids will be assessed based on economic advantageousness, with 80% weight on price, 10% on warranty period (24+ months for full points), and 10% on delivery time.
DOC
Nolikums ar pielikumiem
actualNolikums ar pielikumiem28.3 KB
Summary:
This document is the official application form for the open competition "Acquisition of festive (parade) and officer uniforms and accessories for State Police officials for 5 years." By submitting this form, bidders confirm their participation, acknowledge and agree to the tender regulations, declare independent offer preparation, and commit to fulfilling contract conditions. It also requires bidders to disclose persons with decisive influence and, for foreign-registered entities, provide detailed information about their registration and key officials.
DOC
Iepirkuma priekšmeta 1.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 1.daļas prasības, 1...99.9 KB
Summary:
This document outlines the procurement requirements and evaluation criteria for Part 1 (inter-seasonal coats) of the State Police uniform tender. It details mandatory submission documents such as application forms, experience certificates, technical proposals, and financial proposals, alongside compliance with exclusion criteria. Bids will be assessed based on the most economically advantageous tender, with evaluation criteria including warranty period, delivery term, main fabric sample quality, and price.
DOC
Iepirkuma priekšmeta 2.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 2.daļas prasības, 1...99.9 KB
Summary:
This document outlines the comprehensive requirements for Part 2 (raincoats) of the State Police tender for uniforms and accessories. It details mandatory submission documents, including an application, proofs of experience, a technical proposal, and a financial offer. The tender will be evaluated based on the economically most advantageous offer, with specific criteria for warranty period, delivery time, fabric sample quality, and price.
DOC
Iepirkuma priekšmeta 3.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 3.daļas prasības, 1...100.6 KB
Summary:
This document outlines the specific requirements for Part 3 of the State Police tender for festive and officer uniforms and accessories, covering jackets, trousers, skirts, epaulet covers, and interseasonal caps. It details mandatory submission documents, including application forms, subcontractor lists, experience certificates, technical proposals, and financial offers. The tender will be evaluated based on the economically most advantageous offer, with criteria including warranty period (10 points), delivery term (10 points), main fabric sample quality (12 points), and price (68 points).
DOC
Iepirkuma priekšmeta 4.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 4.daļas prasības, 1...100.5 KB
Summary:
This document outlines the specific requirements for Part 4 (shirts and blouses) of the State Police uniform procurement, covering submission prerequisites, exclusion and selection criteria, and the detailed evaluation methodology. Bidders must submit an application, comprehensive technical and financial proposals, and proof of experience, while also addressing subcontractor information and sanction compliance. Proposals will be assessed based on economic advantageousness, with criteria including warranty period, delivery term, main fabric sample quality, and price.
DOC
Iepirkuma priekšmeta 5.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 5.daļas prasības, 1...99.9 KB
Summary:
This document specifies the requirements for Procurement Part 5, focusing on the acquisition of men's and women's ties for the State Police's festive and officer uniforms over a 5-year period. It details mandatory submission documents, including application forms, experience proofs, and compliance with exclusion criteria (e.g., sanctions). Bids will be evaluated based on economic advantageousness, with criteria such as warranty period, delivery time, quality of fabric samples, and price.
DOC
Iepirkuma priekšmeta 6.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 6.daļas prasības, 1...100.4 KB
Summary:
This document details the tender requirements for Part 6 (Scarves and Gloves) of the State Police uniform procurement, covering a 5-year period. It outlines mandatory submission documents, including application forms, experience certificates, and technical and financial proposals. The tender will be evaluated based on economic advantageousness, with criteria such as warranty period, delivery term, quality of submitted samples (scarf/fabric and gloves), and price.
DOC
Iepirkuma priekšmeta 7.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 7.daļas prasības, 1...99.8 KB
Summary:
This document outlines the comprehensive requirements for Part 7 (Aiguillette) of the Valsts policija tender for uniforms and accessories. It details mandatory submission documents, including the application, experience certificates, technical and financial proposals, and compliance with various exclusion conditions. Bids will be evaluated based on the economic most advantageous tender, with specific criteria for warranty period, delivery term, main fabric sample quality, and price.
DOC
Iepirkuma priekšmeta 8.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 8.daļas prasības, 1...99.7 KB
Summary:
This document details the specific requirements and evaluation criteria for Procurement Part 8, focusing on tie clips, within the larger tender for State Police uniforms. It mandates the submission of an application, proof of experience, a technical proposal, and a financial proposal. The tender will be assessed based on the most economically advantageous offer, with 80% weight given to price, and 10% each to warranty period and delivery term.
DOC
Iepirkuma priekšmeta 9.daļas prasības, 1.versija
archiveIepirkuma priekšmeta 9.daļas prasības, 1...100.1 KB
Summary:
This document outlines the specific requirements for Part 9 (Personal Identification Mark) of the tender for State Police uniforms and accessories. It details mandatory submission documents, including application forms, experience certificates, and comprehensive technical and financial proposals. Tenders will be evaluated based on the economically most advantageous offer, with criteria focusing on warranty period (10%), delivery term (10%), and price (80%).
DOC
Nolikums ar pielikumiem
archiveNolikums ar pielikumiem7.2 MB
Summary:
Document: Nolikums ar pielikumiem. AI analysis could not be completed.

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67
Good

Tender Quality Score

This tender for police uniforms and accessories is severely hampered by the complete absence of official tender documents and evaluation criteria, making it impossible for bidders to prepare compliant offers. While some specific technical requirements are noted, critical inconsistencies and a lack of transparency undermine the procurement process.

Score Breakdown

Legal Compliance100/100

Basic legal compliance elements like mandatory exclusion grounds and sanction compliance are present. However, the complete lack of published tender documents and evaluation criteria raises significant legal compliance concerns regarding transparency, equal treatment, and the ability for bidders to submit legally sound offers.

No tender documents attached or available
Missing evaluation criteria
Clarity40/100

Some specific requirements, such as embroidered emblems and inclusion of shoulder covers, are clear. However, the overall clarity is severely compromised by the absence of full tender documents. A major contradiction exists regarding the acceptance of variants versus allowing fabric substitutions.

No tender documents attached or available
Contradiction between 'no variants accepted' and allowing fabric substitution (e.g., polyester for viscose)
Completeness83/100

The tender information provided is fundamentally incomplete due to the total absence of official tender documents, including full technical specifications, draft contract, and detailed evaluation criteria. This makes it impossible for bidders to understand the full scope and requirements.

No tender documents attached or available
Missing evaluation criteria
Fairness60/100

The complete lack of accessible tender documents and evaluation criteria creates a highly unfair procurement environment, preventing equal access to information for all potential bidders. The ambiguity around fabric substitution could also lead to subjective and unfair evaluation.

No tender documents attached or available
Missing evaluation criteria
Practicality40/100

Requiring physical samples is practical for quality assurance. However, the absence of full tender documents makes it highly impractical for bidders to prepare and submit a compliant offer. The lack of e-submission is also a practical drawback.

No tender documents attached or available
No e-submission
Data Consistency100/100

A significant inconsistency exists between the explicit statement that 'no variants are proposed, as variants are not accepted' and the allowance to 'select suitable fabrics... (e.g., polyester for tensile strength where viscose is specified).' This creates confusion regarding permissible deviations.

Contradiction between 'no variants accepted' and allowing fabric substitution (e.g., polyester for viscose)
Sustainability0/100

The tender explicitly lacks any green or social procurement criteria, indicating no focus on sustainability aspects in this procurement.

Not green procurement
No social criteria

Strengths

Clear identification of procuring entity, title, reference, and estimated value.
Detailed breakdown into procurement parts (1-9) is implied.
Inclusion of mandatory exclusion grounds and sanction compliance.
Requirement for physical samples for quality assurance.
Specific technical requirements like embroidered emblems.

Concerns

Critical: No tender documents attached or available, severely hindering bidder understanding and preparation.
Critical: Missing evaluation criteria, making it impossible for bidders to understand how offers will be assessed.
Critical: Contradiction between 'no variants accepted' and allowing fabric substitution (e.g., polyester for viscose).
Potential for tailoring requirements due to specific material allowances combined with lack of full documentation.
Lack of e-submission, which is outdated and less efficient.

Recommendations

1. Immediately publish all tender documents, including full technical specifications, draft contract, and detailed evaluation criteria.
2. Clarify the policy on variants and material substitutions to resolve the contradiction and ensure fair competition.
3. Implement e-submission for increased efficiency, transparency, and accessibility for bidders.

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B
Tender Quality Score
67/ 100 · Good

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