United Kingdom470 days leftOpen

Dynamic Purchasing System for Soft FM Services

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£75,000,000

DEADLINE

May 18, 2027 at 11:00

CATEGORY

Other

CPV CODE

79993000

REFERENCE

011023-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Added Value Portal t/a Pagabo, acting on behalf of Red Kite Learning Trust, wish to appoint a range of Suppliers specialising in various aspects of Soft Facilities Management to a national Dynamic Purchasing Solution (DPS), available to all public sector bodies, including charities, within the UK (the full list is available in the Tender synopsis on the In-Tend portal – (https://in-tendhost.co.uk/pagabo/aspx/ProjectManage/1211) The Suppliers will provide a full range of services across a range of geographic regions, services types and value bands. The framework will cover, all types of Soft Facilities Management Services. It is proposed that the term of this DPS agreement will be for a period of 5 years from April 2022 with one optional extension of 12 months. The procurement will follow the Public Contract Regulations 2015 restricted procedure. The following value bands will be applied:1.£0-£250k2.£250k-£1m3.£1m and above
⚠️

MANDATORY EXCLUSION GROUNDS

  • Comply with the Public Contract Regulations 2015 regarding mandatory exclusion grounds for participation in public procurement.

ELIGIBILITY REQUIREMENTS

  • Be a supplier specializing in Soft Facilities Management services.
  • Be able to provide services to all public sector bodies and charities within the UK.
  • Be able to provide services across a range of geographic regions within the UK.
  • Be able to provide a full range of Soft Facilities Management services.
  • Be able to operate within the specified value bands: £0-£250k, £250k-£1m, and £1m and above.
  • Adhere to the Public Contract Regulations 2015.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to provide Soft Facilities Management services across various service types.
  • Demonstrate capability to provide services across various geographic regions.
  • Demonstrate capability to provide services within the specified value bands.
💰

FINANCIAL REQUIREMENTS

  • Demonstrate financial capacity to undertake contracts within the specified value bands (£0-£250k, £250k-£1m, £1m and above).
📋

SUBMISSION REQUIREMENTS

  • Access the full procurement documents and tender synopsis via the In-Tend portal (https://in-tendhost.co.uk/pagabo/aspx/ProjectManage/1211) for detailed submission instructions.
  • Submit the bid by the deadline of 2027-05-18 11:00:00.
  • Follow the procurement process as outlined for a Dynamic Purchasing Solution (DPS) under the Public Contract Regulations 2015 restricted procedure.

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

PDF
Official PDF Version
PDF011023-2022_official.pdf
Summary:
This document is a contract notice for a national Dynamic Purchasing System (DPS) for Soft Facilities Management services, detailing the contracting authority, scope, and access points for full procurement documents.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

75
Good

Tender Quality Score

This tender for a Dynamic Purchasing System (DPS) for Soft FM Services demonstrates good clarity and fairness in its structure, but lacks explicit detail on evaluation criteria and sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender correctly identifies the procedure as a DPS under the Public Contract Regulations 2015 and uses an appropriate CPV code. No disputes are reported. However, the absence of explicitly stated evaluation criteria in the provided summary is a transparency concern, impacting full legal compliance regarding tender clarity.

No evaluation criteria specified in the provided summary.
Clarity80/100

The description of the DPS scope, duration, and value bands is clear and unambiguous. AI-extracted requirements are well-structured and understandable. The primary clarity issue is the lack of specified evaluation criteria, which leaves bidders uncertain about the assessment methodology.

No evaluation criteria specified.
Completeness70/100

Basic information, financial details, duration, and key requirements are largely present. The tender provides a URL for full documents. However, the absence of explicit evaluation criteria and a 'Liable Person' field, along with a missing 'reveal date', indicates some gaps in completeness.

No evaluation criteria specified.
Missing 'Liable Person' information.
Fairness85/100

The tender promotes fairness through full document access via a portal, disclosed value, and a very generous submission period typical for a DPS, allowing ample time for suppliers to join. Requirements appear generic and not tailored. The main detractor is the lack of specified evaluation criteria, which reduces transparency in the assessment process.

No evaluation criteria specified, impacting transparency of assessment.
Practicality65/100

A document URL is provided, and the contract start date and duration are clearly specified. The mention of an 'In-Tend portal' suggests electronic submission, which is practical. However, the automated check flagging 'No e-submission' creates a contradiction that lowers the practicality score, as this is a significant hurdle if true.

Contradiction regarding e-submission support (portal mentioned, but automated check flags 'No e-submission').
Data Consistency90/100

Key fields are mostly populated, and there are no reported disputes or suspensions. Dates are logical and consistent with the nature of a Dynamic Purchasing System, which commenced in 2022 and remains open for submissions until 2027.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus in the provided information. This represents a missed opportunity to integrate broader sustainability objectives.

No explicit green procurement criteria.
No explicit social criteria.

Strengths

Clear scope and description for a national Dynamic Purchasing System.
Estimated value and contract duration are clearly specified.
Utilizes a recognized legal framework (Public Contract Regulations 2015) and appropriate CPV code.
Open access to documents via a dedicated portal and a long submission period for joining the DPS.
Requirements for eligibility, technical capability, and financial capacity are clearly outlined.

Concerns

Lack of explicitly stated evaluation criteria for the DPS qualification or subsequent mini-competitions.
Contradiction regarding electronic submission capabilities (portal mentioned, but automated check indicates no e-submission).
Absence of specific criteria related to sustainability, social value, or innovation.
Missing 'Liable Person' and 'reveal date' in the basic information.

Recommendations

1. Ensure the full tender documents clearly detail the evaluation criteria for both DPS qualification and subsequent mini-competitions to enhance transparency.
2. Clarify and confirm the electronic submission process, addressing any discrepancies regarding e-submission support via the In-Tend portal.
3. Consider integrating specific sustainability, social value, and innovation criteria into the DPS framework or subsequent mini-competitions to align with modern procurement best practices.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
B
Tender Quality Score
75/ 100 · Good

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes