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Study on Attitudes towards Family-Based Substitute Care for the Social Insurance Board

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€60,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Services

CPV CODE

79311200-9

REFERENCE

302918

Project Timeline

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Contact Information

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Original Tender Description

Uuring kaardistab Eesti elanike suhtumise perepõhisesse asendushooldusse, avab huvi ja valmisoleku kujunemise ning langustrendi põhjused. Väljundina koostatakse sihtrühmadele sobivad teavitus- ja kaasamissoovitused.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must complete the European Single Procurement Document (ESPD) and confirm that the exclusion grounds established by the contracting authority do not apply to them.
✓

ELIGIBILITY REQUIREMENTS

  • The bid must be submitted electronically.
  • In case of a joint bid, a power of attorney must be submitted.
  • Business secrets must be declared, if applicable.
  • Authorized persons must be presented.
  • The bid must comply with language requirements (likely Estonian).
  • The bid must be confidential.
  • Foreign branches are permitted to participate.
  • The bidder must be prepared to enter into a personal data processing agreement addendum in accordance with GDPR, which is an integral part of the procurement contract.
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TECHNICAL CAPABILITY REQUIREMENTS

  • **Project Manager:** Must possess a higher education degree.
  • **Project Manager:** Must have experience in using quantitative and qualitative methodologies in at least two social science applied research, attitude studies, impact analyses, or policy analyses within the last 60 months.
  • **Quantitative Methods Analyst:** Must possess a higher education degree.
  • **Quantitative Methods Analyst:** Must have experience in at least two social science applied research, attitude studies, impact analyses, or policy analyses within the last 60 months, where quantitative methodology was used.
  • **Qualitative Methods Analyst:** Must possess a higher education degree.
  • **Qualitative Methods Analyst:** Must have experience in at least two social science applied research using qualitative methodology within the last 60 months.
  • **Qualitative Methods Analyst:** Must possess interviewing skills.
  • The service description must be detailed and align with the contracting authority's objective to understand Estonian residents' attitudes towards family-based substitute care and factors influencing interest in becoming a foster, crisis foster, special care, or adoptive family.
  • The content of the work must comply with the description provided in the draft contract and the technical specification.
  • The contract partner must help understand the attitudes of Estonian residents and the factors influencing interest in becoming a foster, crisis foster, special care, or adoptive family.
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FINANCIAL REQUIREMENTS

  • The bid price must be structured according to the contracting authority's requirements.
  • The bid price is one of the evaluation criteria (weight 40%).
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SUBMISSION REQUIREMENTS

  • The submission deadline for bids is 2026-02-09 at 12:00:00.
  • Submit the European Single Procurement Document (ESPD) electronically.
  • Submit a description of the service.
  • Submit a description of the team and their experience.
  • Submit the Project Manager's CV, using the provided form.
  • Submit the Quantitative Methods Analyst's CV, using the provided form.
  • Submit the Qualitative Methods Analyst's CV, using the provided form.
  • Submit the structure of the bid price.
  • In case of a joint bid, submit a power of attorney.
  • Declare business secrets, if applicable.
  • Present authorized persons.
  • The bid must be submitted in the required language (likely Estonian).

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PDF
Vastavustingimused
Hanke Tingimused302918_vastavustingimused.pdf19.6 KB
Summary:
This document outlines the conditions for submitting a tender, including requirements for joint bid powers of attorney, declaration of business secrets, submission of authorized persons, and the structure of the bid cost.
DOC
Analüütiku (kvalitatiivsed meetodid) allkirjastatud CV
CV302918_ CV vorm analuutik (kvalitatiivse...34.6 KB
Summary:
This document outlines the role and requirements for a qualitative methods analyst, including higher education, experience in two social science applied research projects using qualitative methodology within the last 60 months, and interviewing skills.
DOC
Analüütiku (kvantitatiivsed meetodid) allkirjastatud CV
CV302918_ CV vorm analuutik (kvantitatiivs...30.7 KB
Summary:
This document outlines the requirements for a Quantitative Analyst role, including higher education and experience in two social science applied research projects, attitude studies, impact analyses, or policy analyses using quantitative methodology within the last 60 months.
DOC
Projektijuhi allkirjastatud CV
CV302918_ CV vorm projektijuht.docx30.0 KB
Summary:
This document outlines the Project Manager's qualification requirements, including higher education and experience in at least two social science applied research, attitude studies, impact analyses, or policy analyses using both quantitative and qualitative methodologies within the last 60 months, and provides a CV form for submitting this information.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid302918_hindamiskriteeriumid.pdf4.9 KB
Summary:
This document details the tender evaluation criteria and their weightings (bid price 40%, service description 40%, team description and experience 20%) and the evaluation methodology for the family-based foster care attitudes study procurement.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded302918_hankepass_taiendavate_selgitusteg...65.3 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's stipulated exclusion grounds and qualification conditions that bidders must submit electronically.
PDF
2017_Perekonnas hooldamine_elanikkonna uuring
Üldine Info2017_Perekonnas_hooldamine_elanikkonna_u...1.0 MB
Summary:
This document is a 2017 survey report on public attitudes towards family-based foster care, commissioned by the National Institute for Health Development and conducted by Turu-uuringute AS, detailing the survey's background, methodology, and sample profile.
DOC
Hankelepingu projekt
Lepingu Mall302918_ Hankelepingu projekt.docx49.9 KB
Summary:
This document is a draft service contract for a study on attitudes towards family-based foster care, outlining the scope of work, funding, and integral parts of the agreement.
DOC
Hindamismetoodika kirjeldus
Hindamiskriteeriumid302918_Hindamismetoodika kirjeldus.docx44.2 KB
Summary:
This document describes the bid evaluation methodology based on economic advantageousness (best price-quality ratio), detailing evaluation criteria for cost (40p), service description (40p), and team experience (20p).
DOC
Andmetöötluse leping
Lepingu Mall302918_Lisa 1_Andmetootlusleping.docx43.5 KB
Summary:
This document is a data processing agreement addendum, defining the rights and obligations of the data controller and processor regarding personal data processing in accordance with GDPR, forming an integral part of the tender contract terms.
DOC
Lisateave
Hanke Tingimused302918 Lisateave.docx33.4 KB
Summary:
This document provides additional information on the division of the public procurement, participation of joint tenders and foreign branches, tender confidentiality and language requirements, and the contracting authority's right to reject tenders or cancel the procedure.
DOC
Tehniline kirjeldus
Tehnilised Spetsifikatsioonid302918_Tehniline kirjeldus.docx47.5 KB
Summary:
This document outlines the objective and background for the Social Insurance Board's attitude study on family-based substitute care, seeking a partner to understand Estonian residents' attitudes and factors influencing their interest in becoming a foster, crisis, special, or adoptive family.
DOC
Turu - uuringu kokkuvõte
Üldine InfoTuru-uuringu kokkuvote.docx24.8 KB
Summary:
This document summarizes a market survey conducted after a failed tender, explaining the reasons for the previous failure and detailing how the contracting authority adjusted technical specifications and increased the budget based on feedback from potential bidders to make the new tender more attractive.

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90
Excellent

Tender Quality Score

This tender is generally well-structured with clear objectives and standard legal/administrative requirements. However, the technical capability requirements for the team appear quite stringent relative to the estimated value, potentially limiting competition, and a significant flaw exists with an incomplete sentence in the technical requirements.

Score Breakdown

Legal Compliance100/100

The tender demonstrates good legal compliance by including standard mandatory exclusion grounds, requiring the European Single Procurement Document (ESPD), and explicitly mentioning GDPR compliance for personal data processing.

Clarity80/100

The project's objective and description are clear and well-defined. However, a critical clarity issue is the incomplete sentence found within the technical capability requirements, which leaves a part of the work content undefined.

•Incomplete sentence: 'The content of the work mus' under technical capability requirements, indicating missing information.
Completeness100/100

While the tender provides a comprehensive overview of the project and necessary team roles, the incomplete sentence in the technical requirements suggests a lack of completeness in the documentation provided to bidders.

•Incomplete sentence: 'The content of the work mus' under technical capability requirements, indicating missing information.
Fairness100/100

The technical capability requirements, while aiming to ensure high quality, are quite demanding (multiple roles, specific higher education, and extensive recent experience for each) for a project with an estimated value of 60,000 EUR. This stringency could disproportionately limit the pool of eligible bidders, potentially excluding smaller, yet competent, research firms and thus impacting fairness in competition.

•Stringent technical capability requirements (three distinct roles, each with specific higher education and experience in at least two relevant studies within 60 months) for an estimated 60,000 EUR project may limit competition and disproportionately exclude smaller, capable bidders.
Practicality80/100

The requirement for a multi-disciplinary team (Project Manager, Quantitative Analyst, Qualitative Analyst) is practical for a comprehensive social science study. However, attracting highly qualified teams that meet all stringent technical capability requirements for an estimated value of 60,000 EUR might be challenging for bidders, potentially affecting the feasibility of project execution within budget.

•The estimated value of 60,000 EUR might be insufficient to attract bids from highly qualified teams meeting all specified stringent technical capability requirements, potentially impacting the quality of proposals or the feasibility of project execution within budget.
Data Consistency100/100

No direct inconsistencies were detected in the provided tender information and requirements.

Sustainability25/100

The inclusion of 'Green Procurement' as a characteristic is a positive aspect, demonstrating an effort towards environmental sustainability. However, the automated checks noted a lack of specific social criteria.

Strengths

Clear and well-defined project objective and description, outlining the study's purpose and expected outputs.
Inclusion of a previous study (Document 1) provides valuable background and context for bidders, aiding in proposal development.
Emphasis on both quantitative and qualitative methodologies, ensuring a comprehensive and robust research approach.
Mandatory GDPR compliance for personal data processing, reflecting good practice in data protection.
Designation as a 'Green Procurement' initiative, promoting environmental considerations.

Concerns

A significant flaw in the tender documentation: an incomplete sentence ('The content of the work mus') under technical capability requirements, leading to ambiguity.
The technical capability requirements for the project team (multiple roles, specific higher education, and extensive recent experience for each) are highly stringent relative to the estimated value of 60,000 EUR, potentially limiting competition.
The estimated value of 60,000 EUR may be too low to attract bids from highly qualified teams capable of meeting all specified technical requirements, potentially impacting the quality of proposals or the feasibility of project execution.
While 'Green Procurement' is noted, the automated checks indicate a lack of specific social criteria, which could be an area for broader sustainability integration.

Recommendations

1. Immediately correct and complete the incomplete sentence in the technical requirements to ensure clarity and completeness of the tender documentation.
2. Review the stringency of the technical capability requirements in relation to the estimated value to ensure a broader pool of qualified bidders can participate without compromising the required quality. Consider if some requirements could be combined or slightly adjusted.
3. Provide more detailed information on the expected scope of work within the 60,000 EUR budget to help bidders accurately price their proposals and manage expectations.

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Tender Quality Score
90/ 100 · Excellent
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