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Production of video materials for the parenting program 'Invest in Play' for the Social Insurance Board

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€45,000

DEADLINE

February 05, 2026 at 11:00

CATEGORY

Special

CPV CODE

92111100-3

REFERENCE

303074

Project Timeline

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Contact Information

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View Original

Original Tender Description

Sotsiaalkindlustusamet soovib Eestisse kohandada vanemlusprogrammi Invest in Play koos ATH lisamooduliga, mis on suunatud 8-12 aastaste käitumisraskustega (ATH) laste vanematele. Programmi kohandamiseks Eesti oludele on vaja tõlkida ja adapteerida koolitusmaterjalid eesti keelde. Materjalide hulka kuuluvad ka lapsevanematele suunatud videoklipid. Sotsiaalkindlustusamet soovib tellida teenust, mille eesmärk on lapsevanematele suunatud koolitusprogrammi Invest in Play koolitusmaterjalide videote tootmine.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds were detailed in the provided summaries.
✓

ELIGIBILITY REQUIREMENTS

  • Confirm the bid's compliance with all tender conditions.
  • Provide a power of attorney if submitting a joint bid.
  • Declare any business secrets.
  • Adhere to restrictions on the origin of subcontractors.
  • Agree to the terms and scope outlined in the draft service contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to produce 60 short videos for the "Invest in Play" parenting program.
  • Capability to adapt existing English materials to the Estonian context.
  • Experience in filming with various families.
  • Ability to provide all necessary production equipment.
  • Demonstrate strong work processes and cooperation skills (during the interview).
  • Demonstrate understanding of team roles, work processes, flexibility, ethical knowledge, professional quality, and communication skills (during the interview).
  • Submit the CV of the operator, detailing previous work experience, projects, roles, and descriptions relevant to video production.
  • Submit the CV of the director, detailing qualifications and previous experience relevant to video production.
  • Submit the CV of the editor and/or producer, detailing qualifications and previous experience relevant to video production.
💰

FINANCIAL REQUIREMENTS

  • Submit a total cost for the bid.
  • Provide a cost structure for the bid.
📋

SUBMISSION REQUIREMENTS

  • Confirm the bid's compliance with tender conditions within the bid.
  • Provide a power of attorney for joint bids (if applicable).
  • Declare business secrets (if any).
  • Provide a cost structure for the bid.
  • Adhere to restrictions on the origin of subcontractors.
  • Comply with requirements regarding bid content and cost.
  • Submit clarification requests according to the procedure.
  • Ensure the bid is binding.
  • Be prepared for a two-stage evaluation process.
  • If shortlisted (up to top three based on cost), participate in an English video interview.
  • Use the provided CV form for the operator.
  • Use the provided CV form for the director.
  • Use the provided CV form for the editor and/or producer.

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PDF
Vastavustingimused
Vastavusdeklaratsioon303074_vastavustingimused.pdf11.3 KB
Summary:
Bidders must use this document to confirm their bid's compliance with tender conditions, including joint bid authorization, declaration of business secrets, adherence to the specified cost structure, and restrictions on subcontractor origin.
DOC
CV vorm- operaator
CVCV vorm- operaator.docx44.1 KB
Summary:
This form is for submitting the operator's previous work experience, detailing projects, roles, and descriptions within the tender for producing video materials for the parenting program.
DOC
CV vorm- režissöör
CVCV vorm- režissöör.docx44.1 KB
Summary:
This document is a CV form for the director, requesting details about their name and relevant past project experience, required for participating in the tender for producing video materials for the Invest in Play parenting program.
DOC
CV vorm- toimetaja-produtsent
CVCV vorm- toimetaja-produtsent.docx44.2 KB
Summary:
This document is a CV form for submitting the qualifications and previous experience of an editor and/or producer for the Invest in Play parenting program video material production tender.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303074_hindamiskriteeriumid.pdf3.2 KB
Summary:
For the tender "Production of Invest in Play parenting program video materials for the Social Insurance Board," bids will be evaluated solely based on the total cost of the bid, with the lowest price receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303074_hankepass_taiendavate_selgitusteg...35.0 KB
Summary:
This document is an explanatory European Single Procurement Document (ESPD) providing the contracting authority's conditions and the expected format for bidder responses, intended for review rather than submission.
DOC
Hindamismetoodika inglise keeles
HindamiskriteeriumidDescription of the Evaluation Methodolog...42.6 KB
Summary:
This document outlines a two-stage tender evaluation methodology where bids are first assessed on total cost (100 points), with the top three advancing to a video interview (100 points) evaluating team roles, work processes, flexibility, ethical knowledge, professional quality, and communication skills.
DOC
Hindamismetoodika
HindamiskriteeriumidHindamismetoodika.docx35.3 KB
Summary:
This document outlines a two-stage tender evaluation methodology, first assessing the total cost of proposals, then inviting up to three top bidders for an English-language video interview to evaluate their work processes and collaboration capabilities.
DOC
Sotsiaal- ja eriteenuste erimenetluse kord
Hanke TingimusedSotsiaal- ja eriteenuste erimenetluse ko...32.0 KB
Summary:
This document outlines the general procedure for the procurement of "Invest in Play" parenting program video materials, detailing how to submit clarification requests, the binding nature of bids, requirements for bid content, and the finality of the bid cost.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.docx76.1 KB
Summary:
This tender seeks a partner to produce 60 short videos for the "Invest in Play" parenting program for the Social Insurance Board, adapting existing English materials to the Estonian context, involving filming with diverse families, and providing all necessary production equipment.
DOC
Töövõtuleping
Lepingu MallTöövõtuleping.docx47.5 KB
Summary:
This is a draft service contract for producing video materials for the 'Invest in Play' parenting program, outlining the scope of work, funding, and the role of the license owner.

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88
Excellent

Tender Quality Score

Overall, the tender documentation is clear and well-structured, but it contains subjective evaluation criteria and lacks crucial information regarding contract duration, which could impact fairness and transparency.

Score Breakdown

Legal Compliance100/100

The presence of ESPD documents (Hankepass) suggests that standard mandatory exclusion grounds are addressed, even if not detailed in the provided summary. No explicit legal non-compliance issues are evident from the summary.

Clarity100/100

The project description and most requirements are clearly articulated. However, the incomplete 'English v' (likely 'English interview') in the submission requirements and the subjective nature of some technical capability requirements reduce overall clarity.

•Incomplete 'English v' (English interview) requirement in submission details.
•Subjective technical capability requirements to be assessed during an interview lack objective criteria.
Completeness91/100

A significant omission is the lack of specified contract duration, which is crucial information for bidders. The summary of the draft service contract (Document 1) does not explicitly mention it.

•Missing contract duration.
Fairness100/100

The technical capability requirements to demonstrate 'strong work processes,' 'cooperation skills,' 'flexibility,' 'ethical knowledge,' and 'professional quality' during an interview are highly subjective and lack objective evaluation criteria, posing a risk to fair assessment. The requirement for an 'English v' (interview) for a project focused on Estonian adaptation could also create an unnecessary barrier for local firms, potentially limiting competition.

•Highly subjective technical capability requirements to be assessed during an interview without clear objective criteria.
•Requirement for an 'English v' (interview) for a project focused on Estonian adaptation could be a barrier for local companies.
Practicality60/100

The scope of producing 60 short videos for the estimated value of 45,000 EUR appears practical for adapted training clips. The two-stage evaluation process (cost-based shortlisting followed by an interview) is a practical approach to manage bidder evaluation.

•The highly subjective interview criteria may make practical and consistent evaluation challenging.
Data Consistency100/100

The information provided across the various sections and document summaries is generally consistent. The only inconsistency is the incomplete 'English v' phrase.

•Incomplete 'English v' phrase in the submission requirements.
Sustainability25/100

The tender does not include any explicit green procurement, social, or innovation criteria, missing an opportunity to promote broader sustainability objectives.

•Lack of explicit green procurement criteria.
•Lack of explicit social criteria.

Strengths

Clear project description and objective for the 'Invest in Play' program.
Detailed breakdown of required team roles (operator, director, editor/producer) with CV submission.
Transparent financial requirements including total cost and cost structure.
Utilizes a two-stage evaluation process (cost-based shortlisting followed by an interview).
EU Funded and Electronic Submission, indicating modern procurement practices.

Concerns

Highly subjective technical capability requirements to be assessed during an interview, lacking objective evaluation criteria.
Absence of specified contract duration, which is critical information for bidders.
The requirement for an 'English v' (interview) for a project focused on Estonian adaptation may create an unnecessary barrier for local firms.
Lack of explicit green procurement, social, or innovation criteria.
The requirement for 'experience in filming with various families' could be slightly restrictive, potentially limiting competition.

Recommendations

1. Clearly define objective and measurable criteria for evaluating subjective skills during the interview stage to ensure fairness and transparency.
2. Explicitly state the contract duration or project timeline to provide bidders with complete and essential information.
3. Re-evaluate the necessity of an English interview or offer alternatives (e.g., Estonian interview with English proficiency test if specific tasks require it) to avoid unnecessarily limiting local participation.

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Tender Quality Score
88/ 100 · Excellent
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