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Estonia7 days leftOpen

Operational lease of passenger cars for the Ministry of Culture

Tender Overview

LOCATION

, Estonia

VALUE

€145,000

DEADLINE

February 09, 2026 at 13:00

CATEGORY

Supplies

CPV CODE

34100000-8

REFERENCE

303446

Project Timeline

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Contact Information

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View Original

Original Tender Description

Hanke esemeks on kahe M1-kategooria sedaankerega sõiduauto kasutusrendile võtmine 48 kuuks. Sõidukid antakse üle Tallinna linnas koos valdamiseks, kasutamiseks ja käsutamiseks vajalike dokumentidega soovitavalt 1.06.2026, aga mitte hiljem kui 5 kuu jooksul peale hankelepingu sõlmimist.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders and offered vehicles must adhere to all applicable sanctions.
  • Bidders must adhere to conditions regarding the origin of subcontractors.
  • Bids may be rejected based on specified grounds outlined in the tender documents.
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must meet the qualification and general company information requirements detailed in the European Single Procurement Document (ESPD) conditions.
  • Bidders must adhere to the general terms and conditions outlined in the draft lease agreement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The first vehicle (Car I) offered must be a large mid-range sedan.
  • The lease period for passenger cars must be 48 months.
  • Bidders must confirm the availability of manufacturer-approved maintenance and warranty service points in or near Tallinn.
  • Offered vehicles must comply with all applicable sanctions.
💰

FINANCIAL REQUIREMENTS

  • The tender evaluation will primarily focus on the cost of the operating lease for passenger cars.
  • Bidders must specify the cost of the operating lease for each vehicle in the offer form.
  • Bidders must specify the residual value for each vehicle in the offer form.
📋

SUBMISSION REQUIREMENTS

  • Complete the offer form for the second vehicle, specifying its make, model, cost, residual value, and delivery time.
  • Complete the offer form for Car I with the proposed vehicle's data.
  • Adhere to the rules for submitting joint bids, if applicable.
  • Adhere to bid confidentiality rules.
  • Comply with the language requirements for bids (likely Estonian).
  • Submit data for authorized persons.
  • Submit data for joint bidders, if applicable.
  • Provide a list of manufacturer-approved maintenance and warranty service points in or near Tallinn, including their details.
  • Submit the European Single Procurement Document (ESPD).

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PDF
Vastavustingimused
Vastavusdeklaratsioon303446_vastavustingimused.pdf17.7 KB
Summary:
This document specifies compliance conditions for bidders and offered vehicles, covering adherence to sanctions, origin of subcontractors, availability of a service point in Tallinn, and the submission of authorized persons' and joint bidders' data.
DOC
Teeninduspunkti andmed
Esitamise Vormid303446_Kinnitus teeninduspunkti tagamise...25.3 KB
Summary:
Bidders must confirm the availability of manufacturer-approved maintenance and warranty service points in or near Tallinn and provide a list of these service points with their details.
DOC
Sõiduki I tehnilised näitajad ja pakkumuse vorm
Esitamise Vormid303446_Tehniline_kirjeldus_osa I.docx45.0 KB
Summary:
This document details the general terms and specific technical specifications for the operating lease of a large mid-range sedan (Car I) for the Ministry of Culture, requiring bidders to complete the offer form with their proposed vehicle's data.
DOC
Sõiduki II sõiduki tehnilised näitajad ja pakkumuse vorm
Esitamise Vormid303446_Tehniline_kirjeldus_osa II.docx43.4 KB
Summary:
This document outlines the technical requirements and operational lease conditions for the second vehicle to be leased to the Ministry of Culture, including an offer form for specifying the car's make, model, cost, residual value, and delivery time.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303446_hindamiskriteeriumid.pdf8.3 KB
Summary:
This document outlines the tender evaluation criteria, primarily focusing on the cost of the operating lease for passenger cars, where the lowest price will receive the maximum score.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303446_hankepass_taiendavate_selgitusteg...66.0 KB
Summary:
This document explains the conditions for the European Single Procurement Document (ESPD), detailing the required qualification and general company information from bidders for the tender "Leasing of passenger cars for the Ministry of Culture," intended for familiarization rather than direct submission.
DOC
Kasutusrendilepingu projekt
Lepingu Mall303446_Kasutusrendileping_projekt.docx45.3 KB
Summary:
This document is a draft lease agreement for passenger cars for the Ministry of Culture, outlining the lease period (48 months), estimated mileage, and general terms and conditions.
DOC
Lisateave
Hanke Tingimused303446_Lisateave (1).docx34.8 KB
Summary:
This document clarifies the division of the procurement into parts, rules for submitting joint bids, bid confidentiality, language requirements, and the grounds for rejecting bids and invalidating the procurement procedure.

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85
Excellent

Tender Quality Score

This tender is generally well-structured and clear, providing comprehensive documentation and transparent requirements. The main areas for improvement lie in minor data completeness and the absence of explicit sustainability aspects.

Score Breakdown

Legal Compliance80/100

The tender appears compliant with legal requirements, offering a reasonable submission deadline (31 days) and appropriate CPV codes. The 'N/A' designation for procedure and type codes is a minor omission.

•Procedure and Type codes are listed as N/A
Clarity90/100

The tender description, requirements, and evaluation criteria are exceptionally clear and unambiguous, facilitating easy understanding for bidders. Document 8 explicitly defines the evaluation criteria (lowest price).

Completeness90/100

Most essential information, including deadlines, estimated value, and contract duration (48 months), is thoroughly provided. The absence of a NUTS code is a minor gap.

•NUTS code is missing
Fairness95/100

The tender demonstrates high fairness with full document access, disclosed value, reasonable deadlines, objective evaluation criteria (lowest price), and enabled e-procurement. Requirements are generally generic and not tailored.

Practicality90/100

Electronic submission is supported, delivery timelines are clearly outlined, and financing information is referenced, making the process practical for bidders.

Data Consistency85/100

Dates and durations are logical and consistent across the tender documents. Minor inconsistencies include the missing NUTS code and the 'N/A' status for procedure/type codes.

•NUTS code is missing
•Procedure and Type codes are listed as N/A
Sustainability30/100

The tender does not explicitly include green, social, or innovation criteria, which represents a missed opportunity for promoting sustainable procurement practices.

•No explicit sustainability criteria (green, social, innovation) are included

Strengths

Clear and comprehensive requirements, including detailed AI-extracted sections
Transparent evaluation criteria (lowest price) explicitly stated in Document 8
Reasonable submission deadline (31 days) and full document access, promoting fairness
Electronic submission and e-procurement enabled
Detailed draft contract and specific offer forms provided

Concerns

Absence of explicit sustainability (green, social, innovation) criteria
Missing NUTS code
"Type" and "Procedure" codes are listed as N/A
The requirement for "large mid-range sedan" for Car I, while not necessarily tailored, could be slightly more open to different vehicle types if the functional need allows

Recommendations

1. Integrate specific sustainability criteria (e.g., fuel efficiency, emissions standards, electric vehicle options, social clauses) into future tenders.
2. Ensure all standard classification fields, such as NUTS codes and detailed procedure codes, are fully populated.
3. Consider providing more functional specifications for vehicles rather than specific body types, where appropriate, to encourage broader competition and innovation.

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Tender Quality Score
85/ 100 · Excellent
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