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Estonia331 days leftOpen

Energy efficiency measure works for Rakvere Vocational School

Tender Overview

LOCATION

, Estonia

VALUE

€280,000

DEADLINE

December 30, 2026 at 13:00

CATEGORY

Construction

CPV CODE

45454100-5

REFERENCE

303546

Project Timeline

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Contact Information

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View Original

Original Tender Description

OSA 1: Peahoone A korpuse 1, 2, 3 korruse ja pööningu puidust avatäidete (akende) osaline remont, restaureerimine ja väljavahetamine. Tööde mahtu kuulub ka olemasolevate avatäidete viimistlemine, tihendamine (kittimine) sh aknakremoonide ja sulgurite ning lukkude korrastamine, purunenud osade paigaldamine, tihendite vahetamine jm sinna juurde kuuluv töö. OSA 2: Õppehoone A korpusele projekteerida ja paigaldada katusepinnale energiatõhususe parandamiseks päikesepaneelide terviklahendus.
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MANDATORY EXCLUSION GROUNDS

  • The bidder must not be subject to exclusion grounds as per the ESPD document.
  • First-tier subcontractors must not be subject to exclusion grounds related to criminal convictions (fraud, money laundering, human trafficking).
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must confirm electronically general details, exclusion grounds, and qualification conditions via the ESPD document.
  • The bidder must confirm acceptance of all procurement conditions.
  • The bidder must confirm compliance of their offer with all requirements.
  • The bidder must commit to performing works at the cost specified in Form 3.
  • The bidder must provide answers regarding the compliance of their first-tier subcontractors with exclusion grounds.
  • All references to standards or other bases in the procurement documents (RHS § 88 lõikes 2, § 88 lõikes 5, 6 or § 89 lõikes 2) must be understood as "or equivalent".
  • The bidder must comply with permit requirements as outlined in the draft contract.
  • The bidder must adhere to the warranty period and party responsibilities as outlined in the draft contracts.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Submit CVs and professional certificate details for the Project Manager.
  • Submit CVs and professional certificate details for the Site Manager.
  • Submit CVs and professional certificate details for the Window Restorer.
  • Submit CVs with professional certificate numbers for a Strong Current Specialist (for solar panel works).
  • The Project Manager must meet required professional qualifications.
  • The bidder must comply with detailed technical specifications for the design and installation of solar panels.
  • The bidder must ensure project development, expert review, and coordination with heritage protection authorities for solar panel works.
  • The bidder must comply with detailed technical requirements for the repair, partial restoration, and replacement of window openings.
  • The bidder must adhere to the specified scope of work, materials, and methodology for window works.
  • The bidder must obtain approvals from the National Heritage Board for window works.
  • The bidder must create an action plan for window works.
  • The bidder must comply with environmental aspects for solar panel installation as specified in the technical description (e.g., reducing CO2 emissions, environmental footprint).
💰

FINANCIAL REQUIREMENTS

  • The bidder must fill in all empty cells regarding work items and total cost in the offer cost table (Form 2) for solar panel design and installation.
  • The bidder must fill in prices for repair and partial restoration works of the main building's openings in the offer cost table (Form 3, PART 1).
  • The total cost of works excluding VAT is the sole evaluation criterion.
  • The bidder should aim for the lowest bid to receive maximum evaluation points.
📋

SUBMISSION REQUIREMENTS

  • Submit proposals electronically via eRHR.
  • Adhere to accepted file formats for electronic submission.
  • Submit the price proposal for solar panel works using Form 2.
  • Submit the price proposal for window works using Form 3, PART 1.
  • Submit CVs and professional certificate details for key personnel (Project Manager, Site Manager, Window Restorer, Strong Current Specialist) using the specified forms.
  • Submit the ESPD document electronically, confirming general details, exclusion grounds, and qualification conditions.
  • Submit the tender participation application form, confirming acceptance of conditions, compliance of offer, commitment to costs, and declaring subcontractors and business secrets.
  • Provide details of all subcontractors.
  • Clearly mark any business secrets within the submission.
  • If submitting a joint bid, provide a power of attorney authorizing one bidder to act on behalf of other joint bidders.
  • Review site visit information as specified in the "Pakkumuse esitamise ettepanekus".

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Halduslikud Dokumendid303546_alltoovotjate_kontrollimise_tingi...20.7 KB
Summary:
This document outlines the conditions for controlling subcontractors during the contract performance stage, detailing the grounds for exclusion of first-tier subcontractors related to criminal convictions (fraud, money laundering, human trafficking) and requiring the tenderer to provide answers regarding their compliance.
PDF
Vastavustingimused
Hanke Tingimused303546_vastavustingimused.pdf19.3 KB
Summary:
This document outlines the tender submission conditions, including providing subcontractor details, marking business secrets, the structure for submitting bid prices using Forms 2 and 3, and the required professional qualifications for the project manager.
XLS
Vorm 3 (OSA 1)
Esitamise VormidVorm 1 (01122025).xlsx17.5 KB
Summary:
This offer cost table (Form 3, PART 1) requires bidders to fill in prices for the repair and partial restoration works of the main building's openings as part of the Rakvere Vocational School's energy efficiency measures.
DOC
Vorm 2
Esitamise VormidVorm 2 (01122025).docx19.0 KB
Summary:
This is a tender participation application form where the bidder confirms acceptance of all procurement conditions, compliance of their offer, commits to performing works at the cost specified in Form 3, and declares subcontractors and any business secrets.
XLS
Vorm 3 (OSA 2)
Esitamise VormidVorm 3 (01122025) OSA2.xlsx17.5 KB
Summary:
This document is an offer cost table for submitting the price proposal for the design and installation of solar panels for the main building of Rakvere Vocational School, requiring the bidder to fill in all empty cells regarding work items and total cost.
DOC
Vorm 4 (OSA 1)
CVVorm 4 (OSA 1) 01122025.docx18.1 KB
Summary:
This form is intended for submitting the CVs and professional certificate details of key personnel (project manager, site manager, window restorer) required for the tender submission for the Rakvere Vocational School energy efficiency measures works.
DOC
Vorm 4 (OSA 2)
CVVorm 4 (OSA2) 01122025.docx16.1 KB
Summary:
This form requires the bidder to submit CVs with professional certificate numbers for key personnel (project manager, site manager, strong current specialist) for the design and installation of solar panels for Rakvere Vocational School's main building.
DOC
Vorm 8
VolikiriVorm 8.docx13.7 KB
Summary:
This document is a power of attorney required for submitting a joint bid, authorizing one bidder to act on behalf of other joint bidders.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303546_hindamiskriteeriumid.pdf4.7 KB
Summary:
This document outlines the evaluation criteria for the Rakvere Vocational School energy efficiency works, where the total cost of works excluding VAT is the sole criterion, and the lowest bid receives the maximum points.
PDF
Hankepass täiendatavate selgitustega
Esitamise Vormid303546_hankepass_taiendavate_selgitusteg...83.6 KB
Summary:
This ESPD document provides explanatory information regarding the general details, exclusion grounds, and qualification conditions for the Rakvere Vocational School energy efficiency works tender, which bidders must confirm electronically.
DOC
Lisa 1. Tehniline kirjeldus OSA 1
Tehnilised SpetsifikatsioonidLisa 1_Tehniline kirjeldus_OSA 1_F.docx1.5 MB
Summary:
This document outlines the technical requirements for the repair, partial restoration, and replacement of window openings in the main building of Rakvere Ametikool, including the scope of work, materials, methodology, and the necessity for approvals from the National Heritage Board and the creation of an action plan.
DOC
Lisa 1. Tehniline kirjeldus OSA 2
Tehnilised SpetsifikatsioonidLisa 1_Tehniline kirjeldus_OSA 2.docx386.8 KB
Summary:
This document details the technical specifications for the design and installation of solar panels on the main building of Rakvere Vocational School, including requirements for project development, expert review, and coordination with heritage protection authorities.
DOC
Lisa 2. Hankelepingu projekt (OSA 1)
Lepingu MallLisa 2 Lepingu projekt (OSA 1).docx94.6 KB
Summary:
This document is a draft construction contract for the Rakvere Ametikool energy efficiency project, outlining general and special conditions, including contact details, project location, permit requirements, and warranty period.
DOC
Lisa 2. Hankelepingu projekt (OSA 2)
Lepingu MallLisa 2 Lepingu projekt (OSA 2).docx95.3 KB
Summary:
This document is a draft design and construction contract for the Rakvere Vocational School's energy efficiency measures (including solar panel design and installation), detailing special conditions, party responsibilities, deadlines, and warranty period.
DOC
Pakkumuse esitamise ettepanek
Üldine InfoPakkumuse esitamise ettepanek 01122025.d...43.4 KB
Summary:
This document provides instructions for electronic proposal submission via eRHR, outlines accepted formats, bidder cost responsibility, handling of abnormally low bids, and refers to technical specifications and contract terms in appendices.

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84
Excellent

Tender Quality Score

This tender is generally well-structured, offering clear requirements and a strong focus on environmental sustainability, though it has minor gaps in CPV code accuracy and contract duration clarity.

Score Breakdown

Legal Compliance85/100

The tender largely complies with national and EU procurement regulations, utilizing ESPD and referencing relevant sections of the Estonian Public Procurement Act. Deadlines are exceptionally reasonable, and there are no disputes. However, the primary CPV code (Restaureerimistööd) is somewhat narrow given the inclusion of solar panel design and installation.

•CPV code does not fully reflect the scope of works.
Clarity90/100

The tender description is clear and well-divided into two parts. Requirements are detailed and well-documented, covering technical specifications, personnel qualifications, and evaluation criteria. The sole evaluation criterion (lowest price) is explicitly stated.

Completeness80/100

All essential basic information, such as title, reference, organization, and value, is provided. Requirements and evaluation criteria are comprehensively defined. However, the contract duration is not explicitly stated in the basic tender information, though it is likely detailed within the draft contract documents.

•Contract duration not explicitly stated in basic tender information.
Fairness95/100

This tender demonstrates excellent fairness and transparency. Full document access is provided, the estimated value is disclosed, and the submission deadline is exceptionally generous. Evaluation criteria are objective, and e-procurement is fully supported. Requirements do not appear to be tailored to a specific company.

Practicality75/100

Electronic submission is fully supported, and financing information is available. However, the contract start date is indicated as presumptive, and the contract duration is not explicitly stated in the basic information, which could lead to minor planning uncertainties.

•Contract start date is presumptive.
•Contract duration not explicitly stated in basic information.
Data Consistency85/100

Most key fields are populated, and dates are logical and consistent. Minor inconsistencies include the 'Value Classified: Yes' flag despite the value being provided, and N/A codes for the procedure type.

•'Value Classified: Yes' contradicts the disclosed value.
•N/A codes for procedure type.
Sustainability70/100

The tender has a strong focus on green procurement and environmental sustainability, explicitly mentioning renewable energy production through solar panels and reduction of CO2 emissions. However, it lacks explicit social or innovation criteria.

•Lack of explicit social criteria.
•Lack of explicit innovation focus.

Strengths

Clear and detailed technical specifications for both parts of the work.
Transparent and objective evaluation criteria (lowest price).
Strong commitment to green procurement and environmental sustainability.
Comprehensive documentation, including draft contracts and required forms.
Excellent fairness, with full document access, disclosed value, and e-procurement.

Concerns

CPV code (Restaureerimistööd) is somewhat narrow for a tender that includes solar panel design and installation.
Contract duration is not explicitly stated in the basic tender information.
The contract start date is indicated as presumptive, which can create minor planning uncertainty.
Lack of explicit social or innovation criteria.
Minor data inconsistencies (e.g., 'Value Classified: Yes' despite value being provided).

Recommendations

1. Consider adding a secondary CPV code related to energy efficiency or solar energy to better reflect the full scope of works.
2. Explicitly state the estimated contract duration in the basic tender information for improved clarity and completeness.
3. While not mandatory, integrating explicit social responsibility or innovation criteria could further enhance the tender's quality.

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Tender Quality Score
84/ 100 · Excellent
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