Estonia10 days leftOpen

Viljandi PPA Radiator Replacement

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€149,999

DEADLINE

February 12, 2026 at 11:00

CATEGORY

Construction

CPV CODE

45232141-2

REFERENCE

304928

Project Timeline

Contact Information

View Original

Original Tender Description

Vanade radiaatorite vahetamine uute vastu ja hoone kütteautomaatika korrastamine projekti järgi
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder and its employees must undergo a background check before being allowed on site.
  • The bidder must not have criminal convictions.
  • The bidder must not have a history of past contract breaches.

ELIGIBILITY REQUIREMENTS

  • The bid must comply with the conditions set out in the procurement documents.
  • The bidder must accept the general and special conditions of the draft contract, including schedule requirements and warranty period.
  • All references to standards or other bases in the procurement documents must be read as supplemented by "or equivalent".
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must provide at least two references for similar construction work within the last 60 months.
  • The bidder must ensure the qualification of a heating specialist.
  • The bidder must submit a CV (Form 4) for the assigned specialist, including personal data and professional certificate number.
  • The bidder must confirm the specialist's availability for the performance of the contract.
  • The bidder must assume main contractor responsibility for the Viljandi PPA radiator replacement project.
  • Works must be carried out in an active institution in accordance with the technical description and special conditions.
💰

FINANCIAL REQUIREMENTS

  • The bidder's net turnover must be at least 150,000 EUR in the last two financial years.
  • The bidder must submit its net turnover for the last two financial years (Form 1).
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted via eRHR.
  • The submission deadline is February 12, 2026, at 11:00:00.
  • Business secrets must be marked in the bid as required.
  • The bidder must submit a participation application (Form 2), confirming full acceptance of the tender conditions and bid compliance.
  • The bidder must submit a bid cost table (Form 3), containing a detailed price offer excluding VAT.
  • The bidder must submit a list of past projects with contact details (Form 1).
  • Joint bidders must submit a power of attorney (Form 8), authorizing one bidder to act on behalf of others.
  • Bids will be evaluated solely on price, with the lowest price receiving the maximum score.
  • The bidder must familiarize themselves with the contract performance location(s) at the times indicated in the proposal.
  • The bidder must adhere to the requirements and measures for keeping restricted access information confidential.
  • The bidder must be prepared to provide an explanation for a low bid if it exceeds the thresholds indicated in the proposal.
  • Accepted formats must be used for bid submission.

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PDF
Vastavustingimused
Hanke Tingimused304928_vastavustingimused.pdf9.5 KB
Summary:
This document outlines general tender submission conditions, including marking business secrets, required forms (Form 2 participation application, Form 3 cost table), and qualification requirements for a heating specialist.
DOC
Vorm 1
KvalifikatsiooninõudedVorm 1.docx26.6 KB
Summary:
Bidders must provide their net turnover for the last two financial years and a list of past project references with contact details to demonstrate fulfillment of qualification requirements.
DOC
Vorm 2 - Riigihankel osalemise avaldus
Esitamise VormidVorm 2.docx17.8 KB
Summary:
This form is a bidder's declaration confirming full acceptance of the public procurement terms, compliance of the offer with requirements, commitment to perform works at the cost presented in Form 3, and provides a section for declaring business secrets.
XLS
Vorm 3 - pakkumuse maksumuse tabel
Esitamise VormidVorm 3.xlsx11.8 KB
Summary:
This tender cost table is a mandatory form where the bidder must submit a detailed, VAT-exclusive price offer for the Viljandi PPA radiator replacement works.
DOC
Vorm 4 - CV
CVVorm 4.docx17.2 KB
Summary:
This is a curriculum vitae form to be completed for a specialist assigned to fulfill the contract, including their personal details, professional certificate number, and the bidder's confirmation of the specialist's availability.
DOC
Vorm 8 - Ühispakkujate volituse vorm
VolikiriVorm 8.docx13.7 KB
Summary:
This form is a power of attorney for joint bidders, authorizing one bidder to act on behalf of others in the public procurement 'Viljandi PPA radiaatorite vahetamine'.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid304928_hindamiskriteeriumid.pdf2.8 KB
Summary:
This document specifies that offers will be evaluated solely based on the offer price, with the lowest price receiving the maximum score.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded304928_korvaldamise_alused_ja_kvalifitse...8.5 KB
Summary:
This document specifies bidder exclusion grounds (e.g., criminal records, past contract breaches) and qualification conditions, including a minimum annual net turnover of 150,000 EUR for the last two financial years and at least two similar construction work references within the last 60 months.
DOC
Pakkumuse esitamise ettepanek
Hanke TingimusedAlusdokument pakkumuse esitamise ettepan...45.7 KB
Summary:
This proposal for submission outlines the tender submission process via eRHR, accepted formats, thresholds for explaining abnormally low bids, the absence of a waiting period for single bidders, and the procedure for accessing technical specifications and contract terms, which include restricted information.
DOC
Lisa 1 Tehnilise kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus _radiaatorite...56.0 KB
Summary:
This technical description outlines the scope of works, technical requirements, and special conditions for the Viljandi PPA radiator replacement project, emphasizing main contractor responsibility and execution in an active facility.
DOC
Lisa 2 lepingu projekt
Lepingu MallLisa 2 Lepingu projekt ehitus.docx94.8 KB
Summary:
This document is a draft construction contract outlining the general and special conditions for the Viljandi PPA radiator replacement tender, including client details, project location, schedule requirements, and warranty period.

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83
Excellent

Tender Quality Score

This tender for radiator replacement and heating automation is generally well-structured with clear requirements, but raises concerns regarding the proportionality of financial criteria and the absence of sustainability considerations.

Score Breakdown

Legal Compliance100/100

The tender includes standard mandatory exclusion grounds and eligibility criteria. However, the financial turnover requirement appears disproportionate to the estimated contract value, potentially limiting competition. The inclusion of 'or equivalent' for standards is a positive aspect for legal compliance.

The financial turnover requirement (150,000 EUR) is equal to or slightly above the estimated contract value (149,999 EUR) for a 5-month contract, which may be disproportionate and restrict competition.
Clarity80/100

The tender provides a clear description of the works and generally well-defined requirements for bidders, including the use of specific forms. Practical conditions like working in an active institution are clearly stated.

Completeness100/100

The tender outlines key requirements across various categories and references specific forms for submission. However, the extracted information regarding joint bidders is incomplete.

The extracted submission requirement 'Joint bidders must submit a pow' is incomplete, which affects the completeness of the provided tender information.
Fairness80/100

Most requirements, such as references and specialist qualifications, appear fair. However, the financial turnover requirement is likely to be a barrier for smaller, yet capable, companies, potentially limiting fair competition.

The financial turnover requirement (150,000 EUR) is disproportionate to the estimated contract value and contract duration, potentially creating an unfair barrier for SMEs.
Practicality60/100

The tender includes practical considerations such as electronic submission, background checks for site access, and the need to work in an active institution, which are appropriate for the nature of the project.

Data Consistency100/100

The financial figures for estimated value and turnover requirement are consistent in magnitude, though the proportionality is a concern. Form numbers are consistently referenced. The incompleteness of the joint bidder requirement is a data consistency issue in the provided extract.

The extracted requirement 'Joint bidders must submit a pow' is incomplete, affecting the consistency and clarity of information regarding joint bids.
Sustainability0/100

The tender explicitly lacks green procurement, social, or innovation criteria, missing opportunities to integrate broader public policy objectives into the procurement process.

Absence of explicit green procurement criteria.
Lack of social criteria.

Strengths

Clear and concise description of the works.
Inclusion of 'or equivalent' for standards, promoting competition.
Practical requirements for site access and working in an active institution.
Structured submission process with clearly defined forms.
Requirement for qualified personnel and relevant project references.

Concerns

Disproportionate financial turnover requirement that may restrict SME participation.
Absence of sustainability (green, social, innovation) criteria.
Incomplete information regarding joint bidder requirements in the provided extract.

Recommendations

1. Review and adjust the financial turnover requirement to ensure proportionality and encourage broader SME participation.
2. Integrate relevant sustainability criteria, such as energy efficiency standards for new radiators or waste management plans.
3. Ensure all tender requirements, especially for joint bidders, are fully and clearly articulated in the documentation.

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Tender Quality Score
83/ 100 · Excellent

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