United Kingdom1 days leftOpen

SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£306,000

DEADLINE

February 03, 2026 at 15:00

CATEGORY

Other

CPV CODE

30237240

REFERENCE

001105-2026

Project Timeline

Contact Information

View Original

Original Tender Description

West Midlands Combined Authority (WMCA) is currently reviewing its on-site facilities for the delivery and management of public meetings to improve accessibility for members, and visibility to the public, in advance of proposed legislative changes to meeting protocols, as directed by the UK Government’s recent consultation on remote attendance and proxy voting in local government. The main room will seat up to 43 people, with an adjacent public viewing area for 10 additional people. WMCA are looking to secure the supply and installation of a webcasting solution with works to be completed by 31st May 2026 to coincide with the start of the 2026/27 municipal year.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not be subject to mandatory exclusion grounds as defined by relevant UK public procurement regulations.

ELIGIBILITY REQUIREMENTS

  • Be a legally constituted and registered business entity capable of entering into a contract in the UK.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a comprehensive webcasting solution.
  • Include installation services for the webcasting system.
  • Design the system to accommodate a main meeting room for up to 43 people.
  • Design the system to accommodate an adjacent public viewing area for 10 additional people.
  • Ensure the system improves accessibility for meeting members.
  • Ensure the system enhances visibility for the public attending meetings.
  • The solution must be capable of supporting proposed legislative changes related to remote attendance and proxy voting in local government.
  • Provide associated services beyond just supply and installation (e.g., maintenance, support, training, as implied by "associated services system").
💰

FINANCIAL REQUIREMENTS

  • No explicit financial requirements (e.g., minimum turnover, financial stability) are stated in the provided tender information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-03 15:00:00.
  • Submit the bid exclusively through the BravoSolutions platform.
  • Ensure the proposed works are completed by 31st May 2026.

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PDF
Official PDF Version
PDF001105-2026_official.pdf
Summary:
West Midlands Combined Authority seeks a webcasting and associated services system for public meetings, valued at £255,000, to be installed by May 31, 2026, with bids due by February 3, 2026, via BravoSolutions.

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72
Good

Tender Quality Score

This tender presents a clear description of requirements for a webcasting system but suffers from critical omissions regarding evaluation criteria and the tender reveal date, significantly impacting fairness and legal compliance.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and CPV code, and there are no reported disputes. However, the absence of a tender reveal date and, more critically, the lack of specified evaluation criteria are significant compliance issues, especially for a tender above the UK threshold, impacting transparency and adherence to procurement regulations.

Missing tender reveal date
No evaluation criteria specified
Clarity80/100

The project description and AI-extracted technical requirements are clear, unambiguous, and well-documented, detailing the scope, capacity, and objectives. The primary clarity deficit lies in the absence of evaluation criteria, which hinders bidders' understanding of how their proposals will be assessed.

No evaluation criteria specified
Completeness70/100

Most essential information, including title, reference, organization, value, deadlines, and duration, is provided. Requirements are also detailed. However, the critical omission of evaluation criteria represents a significant gap in the tender's completeness, as it leaves bidders without a clear basis for selection.

Missing evaluation criteria
Fairness60/100

The absence of explicit evaluation criteria severely compromises the fairness and transparency of the procurement process, as bidders cannot understand the basis for award. While requirements appear generic and e-submission via BravoSolutions is indicated, the missing criteria and reveal date create an uneven playing field.

No evaluation criteria specified
Missing tender reveal date
Practicality75/100

Electronic submission via the BravoSolutions platform is specified, which is a positive for practicality. Key dates such as contract start and duration are clearly stated, and financing information is available. The lack of a direct document URL in the provided snippet is a minor practical inconvenience.

Document URL not explicitly provided in the snippet
Data Consistency90/100

The tender information is largely consistent, with logical dates and no reported disputes. Minor inconsistencies include the empty 'Liable Person' field and 'N/A' codes for procedure type, but these do not significantly impact the overall data integrity.

"Liable Person" field empty
"Code: N/A" for Type and Procedure
Sustainability50/100

The tender does not explicitly incorporate green procurement, social criteria (beyond the inherent accessibility improvement of the system), or innovation focus. While improving accessibility has a social benefit, dedicated sustainability objectives are not outlined.

No explicit green procurement criteria
No explicit social criteria (beyond accessibility benefit)

Strengths

Clear project description and technical requirements
Value and key timelines (duration, start date, completion date) are specified
E-submission via a platform (BravoSolutions) is indicated
Requirements appear generic and not tailored
CPV code is appropriate

Concerns

Critical absence of evaluation criteria
Missing tender reveal date
No explicit focus on green procurement, social criteria (beyond accessibility), or innovation
"Liable Person" field is empty
Only one document summary provided, implying the full tender details are in that PDF, but no direct URL

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness for all bidders.
2. Ensure all mandatory fields, including the tender reveal date and liable person, are accurately populated.
3. Consider integrating explicit sustainability, social, and innovation criteria into future tenders to align with best practices.

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B
Tender Quality Score
72/ 100 · Good

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