United Kingdom2265 days leftOpen

WLC Small Vehicle Transport DPS

Tender Overview

ORGANIZATION

West Lothian Council

LOCATION

Eastern Scotland, United Kingdom

VALUE

£63,000,000

DEADLINE

April 16, 2032 at 11:00

CATEGORY

Other

CPV CODE

60000000

REFERENCE

010444-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Selection stage of Dynamic Purchasing System for small vehicles to transport less than 16 people, mainly for school transport, but available to all council departments
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as per relevant public procurement regulations (e.g., convictions for corruption, fraud, terrorism, money laundering, child labour, serious professional misconduct, non-payment of taxes or social security contributions).

ELIGIBILITY REQUIREMENTS

  • Bidders must be legally constituted entities capable of performing the services in the UK/Scotland.
  • Bidders must be registered with relevant authorities to provide transport services.
  • Bidders must hold all necessary licenses and permits required for operating small vehicle transport services for passengers (less than 16 people).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the capacity to provide small vehicle transport services for less than 16 people.
  • Bidders must demonstrate the capability to primarily serve school transport needs, as well as other council departments.
  • Bidders will likely need to provide details of their fleet of small vehicles, ensuring they meet safety and operational standards.
  • Bidders will likely need to provide details of their qualified drivers, including relevant licenses, training, and background checks (e.g., PVG scheme in Scotland).
  • Bidders will likely need to demonstrate relevant experience in providing similar transport services.
💰

FINANCIAL REQUIREMENTS

  • Bidders must demonstrate sufficient financial standing and economic capacity to perform the contract, considering the estimated value of 63,000,000 EUR over 120 months.
  • Bidders will likely need to provide financial statements or other evidence of economic stability (e.g., turnover requirements, insurance details).
📋

SUBMISSION REQUIREMENTS

  • Bidders must submit their application for the DPS selection stage by the deadline of 2032-04-16 11:00:00.
  • Bidders must follow the specific submission process outlined in the full tender documents for the Restricted procurement type.
  • Bidders must provide all requested information and documentation as part of their application to join the DPS.

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PDF
Official PDF Version
PDF010444-2022_official.pdf
Summary:
This document is a formal contract notice announcing the selection stage for a Dynamic Purchasing System for small vehicle transport services for West Lothian Council, primarily for school transport.

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72
Good

Tender Quality Score

This tender for a Dynamic Purchasing System shows good basic information and clear requirements, but is significantly hampered by missing evaluation criteria and potential issues with document access.

Score Breakdown

Legal Compliance75/100

The tender provides a clear submission deadline far in the future, ensuring reasonable preparation time. CPV codes are appropriately assigned, and no disputes are reported. However, the reveal date is missing, which is a transparency concern. Additionally, the procedure type is described as 'Restricted procedure' while simultaneously being a 'Dynamic Purchasing System', creating a minor inconsistency.

Missing reveal date
Inconsistency in procedure type description (Restricted vs. DPS)
Clarity80/100

The tender description and AI-extracted requirements are clear, unambiguous, and well-structured. Bidders can easily understand the scope and the types of qualifications needed. However, the critical absence of specified evaluation criteria is a major clarity issue, preventing bidders from understanding how their applications will be assessed.

No evaluation criteria specified
Completeness70/100

Basic information such as title, reference, organization, value, duration, and CPV codes are all provided. Requirements are outlined. However, the tender is incomplete due to the absence of specified evaluation criteria. Furthermore, the 'Official PDF Version' is marked as 'Required: No', which raises concerns about the accessibility and proper designation of the full tender documents essential for a complete submission.

No evaluation criteria specified
Full tender documents potentially not properly designated or accessible ('Official PDF Version' marked as 'Required: No')
Fairness65/100

The estimated value is disclosed, requirements appear generic and not tailored, and E-Procurement is enabled, promoting equal access. The submission deadline is exceptionally long, providing ample preparation time. However, the lack of specified evaluation criteria severely impacts fairness, as bidders cannot objectively prepare their proposals. The potential issue with full document access also poses a barrier to fair competition.

No evaluation criteria specified
Potential lack of full document access
Practicality65/100

Electronic submission is supported, and the contract duration is clearly specified. However, the 'Official PDF Version' being marked as 'Required: No' is a significant practical hurdle, as bidders need clear access to all official tender documents to prepare their applications. The contract start date is not explicitly known, though duration is provided.

Official tender documents potentially not properly designated or accessible ('Required: No')
Contract start date not explicitly stated
Data Consistency90/100

Most key fields are populated, and there are no reported suspensions or disputes. Dates are logical and consistent. Minor inconsistencies include the missing 'Liable Person' and the slight ambiguity in describing the procedure type (Restricted vs. DPS).

Missing 'Liable Person'
Minor inconsistency in procedure type description
Sustainability50/100

The tender does not explicitly mention any green procurement criteria, social aspects, or an innovation focus. It is also not indicated as EU funded, which often correlates with higher sustainability standards.

No explicit green procurement criteria
No explicit social aspects

Strengths

Clear title, reference, organization, and description
Estimated value disclosed and CPV code provided
E-Procurement enabled and divided into parts
AI-extracted requirements are clear and standard
Very long submission deadline provides ample preparation time

Concerns

Missing reveal date
No evaluation criteria specified
Official PDF Version marked as 'Required: No', raising concerns about full document access
Inconsistency in procedure type description (Restricted vs. DPS)
Lack of explicit sustainability criteria

Recommendations

1. Ensure all official tender documents are clearly published and marked as 'Required' for bidders.
2. Clearly define and publish the evaluation criteria for the DPS selection stage to ensure transparency and fairness.
3. Clarify the procedure type to ensure consistency between 'Restricted procedure' and 'Dynamic Purchasing System'.

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Tender Quality Score
72/ 100 · Good

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