United Kingdom14 days leftOpen

Grass Cutting & Grounds Maintenance Contract 1st April 2026 - 31st March 2028

Tender Overview

ORGANIZATION

Ivybridge Town Council

LOCATION

North East England, United Kingdom

VALUE

£30,000

DEADLINE

February 16, 2026 at 12:00

CATEGORY

Other

CPV CODE

77314000

REFERENCE

002066-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Ivybridge Town Council owns, manages or maintains a range of open spaces, woodland, leisure and play facilities across the Parish of Ivybridge, either directly or through maintenance agreements with third parties. The Town Council also undertakes the cutting of selected roadside verges on behalf of Devon County Council. Existing contractual arrangements are due to conclude and, as a result, the Town Council is undertaking a formal procurement exercise to appoint a contractor to deliver these services under a new contract. The purpose of this tender is to appoint a suitably experienced and competent contractor to carry out grass cutting and grounds maintenance works in accordance with the requirements set out in the Invitation to Tender (including the Contract Specification) and associated documents. The successful tenderer will be responsible for delivering the services to the standards, frequencies and locations detailed therein. The contract period is 1st April 2026 to 31st March 2028 (two-year contract)
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

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PDF
Official PDF Version
PDF002066-2026_official.pdf
Summary:
This notice announces a two-year contract from April 2026 for experienced and competent contractors to provide grass cutting and grounds maintenance services for Ivybridge Town Council, with an estimated value of £30,000, reserved for UK SMEs.

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54
Fair

Tender Quality Score

This tender for grounds maintenance services exhibits significant deficiencies in completeness and fairness, primarily due to missing evaluation criteria and a lack of detailed requirements, alongside several data inconsistencies.

Score Breakdown

Legal Compliance65/100

The tender provides a reasonable submission period and correct CPV codes. However, the absence of detailed mandatory exclusion grounds, 'N/A' codes for procedure type, and the contradictory 'Value Classified: Yes' alongside a stated estimated value are notable concerns. The 'reserved for UK SMEs' clause, while potentially permissible for below-threshold national procurement, restricts competition.

Missing mandatory exclusion grounds
'Code: N/A' for type/procedure
Clarity55/100

While the service description is clear, the tender critically lacks specified evaluation criteria and detailed requirements. The mention of the contract being 'Divided into Parts' is not elaborated, and the AI-extracted requirements highlight the absence of exclusion ground details.

No evaluation criteria specified
No detailed requirements
Completeness50/100

Basic information like title, organization, and deadlines are present. However, the tender is incomplete regarding crucial elements such as evaluation criteria, specific detailed requirements, and a clear status for all attached documents (e.g., 'Required: No' for the main PDF). The 'Liable Person' field is empty, and there's a currency inconsistency in the estimated value.

Missing evaluation criteria
Specific requirements not detailed
Fairness45/100

The absence of explicit evaluation criteria is a major fairness concern, hindering transparent assessment. The lack of e-submission and the 'reserved for UK SMEs' clause limit equal access and competition. The contradictory 'Value Classified: Yes' also reduces transparency.

No evaluation criteria specified
No e-submission
Practicality60/100

The contract duration and start date are clearly specified. However, the lack of electronic submission support and the absence of an explicit document URL for all tender documents present practical hurdles for potential bidders.

No e-submission
No explicit document URL provided
Data Consistency65/100

Dates are logical and consistent, and there are no disputes. However, there are several inconsistencies: currency difference in the estimated value (£ vs EUR), 'Value Classified: Yes' contradicting the stated value, and 'Code: N/A' for procedure types. The 'Required: No' status for the main PDF is also confusing.

Currency inconsistency (£ vs EUR)
'Value Classified: Yes' contradicts stated value
Sustainability20/100

The tender does not include any explicit green, social, or innovation criteria. While the 'reserved for UK SMEs' clause supports local economic development, it does not align with broader sustainability objectives.

No green, social, or innovation criteria mentioned

Strengths

Clear service description
Reasonable submission deadline
Correct CPV code
Clear contract duration

Concerns

Missing evaluation criteria
No detailed mandatory exclusion grounds
Lack of e-submission
'reserved for UK SMEs' clause restricts competition
Data inconsistencies (value/currency)

Recommendations

1. Clearly define and publish evaluation criteria.
2. Provide detailed mandatory exclusion grounds.
3. Enable e-submission and ensure all tender documents are clearly accessible and marked as required.

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Tender Quality Score
54/ 100 · Fair

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