United Kingdom1701 days leftOpen

Provision and maintenance of mobile plant

Tender Overview

ORGANIZATION

Yorwaste Ltd

LOCATION

North Yorkshire, United Kingdom

VALUE

£3,000,000

DEADLINE

September 30, 2030 at 16:00

CATEGORY

Other

CPV CODE

43250000

REFERENCE

029153-2022

Project Timeline

Contact Information

View Original

Original Tender Description

PLEASE NOTE this project replaces: Contracts finder notice: YORWASTE001-DN551310-01927655 Find a Tender notice: 2021/S 000-013885 In relation to the Public Contract Regulations 2015 regulation 34 (Dynamic Purchasing Systems), the Company is inviting Suppliers to tender for a multi-provider Dynamic Purchasing System (“DPS”) for the provision and maintenance of mobile plant to be utilised on a number of the Company’s waste management sites. The scope of the DPS will be for the provision of a variety of mobile plant including excavators, loading shovels, tele handlers and fork-lift trucks. NOTE: The original notice was to set up a 4 -year framework, however Yorwaste will now be operating a DPS (Initially for 4 years, with an option to extend for a further 4 years) instead.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as defined by the Public Contract Regulations 2015.

ELIGIBILITY REQUIREMENTS

  • Bidders must be legally constituted and registered to operate in the relevant jurisdiction.
  • Bidders must comply with all relevant legal and regulatory requirements for operating a business in the UK.
  • Bidders must be eligible to participate in public procurement processes under the Public Contract Regulations 2015.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the capability to provide a variety of mobile plant, including excavators, loading shovels, tele handlers, and fork-lift trucks.
  • Bidders must demonstrate the capability to provide maintenance services for the specified mobile plant.
  • Bidders must be able to deploy plant and services to Yorwaste Ltd's waste management sites.
  • Bidders must meet any specific technical standards or certifications required for the provision and maintenance of mobile plant (as detailed in the full tender documents).
💰

FINANCIAL REQUIREMENTS

  • Bidders must demonstrate sufficient financial standing and economic capacity to fulfill the potential contracts awarded under the DPS.
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SUBMISSION REQUIREMENTS

  • Bidders must submit their tender for admission to the Dynamic Purchasing System by the deadline of 2030-09-30 16:00:00.
  • Bidders must follow the tendering process for joining a multi-provider Dynamic Purchasing System as outlined by Yorwaste Ltd.
  • Bidders must provide all information and documentation requested by Yorwaste Ltd for evaluation of their suitability for the DPS.

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PDF
Official PDF Version
PDF029153-2022_official.pdf
Summary:
Yorwaste Ltd is establishing a multi-provider Dynamic Purchasing System (DPS) for the provision and maintenance of various mobile plant, including excavators, loading shovels, tele handlers, and fork-lift trucks, for its waste management sites, with an estimated value of £3,000,000.

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52
Fair

Tender Quality Score

This tender for a Dynamic Purchasing System (DPS) for mobile plant provision and maintenance presents a clear service description but is significantly hampered by contradictory procedure type, the critical absence of evaluation criteria, and confusing timeline data, impacting legal compliance, clarity, and fairness.

Score Breakdown

Legal Compliance55/100

The tender exhibits significant legal compliance issues, primarily due to the contradiction between being labeled a 'Restricted procedure' and explicitly described as a 'Dynamic Purchasing System (DPS)' under PCR 2015. The missing reveal date and the absence of specified evaluation criteria are also major deficiencies, hindering transparency and adherence to procurement principles. The 'Contract Start' date being in the past (2022) for an active tender with a future submission deadline (2030) is confusing, even for a DPS, and could raise questions about the initial setup's transparency.

Contradiction in procedure type (Restricted vs. DPS)
Missing reveal date
Clarity60/100

While the description of the DPS scope and the types of mobile plant required is clear, the overall clarity is severely undermined by the lack of specified evaluation criteria. This omission leaves bidders without a clear understanding of how their proposals will be assessed. The contradiction in the procedure type also introduces ambiguity.

No evaluation criteria specified
Contradiction in procedure type
Completeness55/100

Basic information such as title, reference, organization, value, and duration is present. However, the critical absence of evaluation criteria represents a significant gap in completeness. The 'Official PDF Version' being marked as 'Required: No' is also unusual and raises concerns about the full availability and clarity of essential tender documents.

Missing evaluation criteria
'Official PDF Version' marked as 'Required: No'
Fairness45/100

Fairness is severely compromised by the complete absence of evaluation criteria. Without these, bidders cannot prepare competitive offers based on transparent assessment methods, leading to potential perceptions of bias or arbitrary decisions. While the submission deadline is generous and requirements appear generic, the lack of transparency in evaluation is a fundamental flaw.

No evaluation criteria specified (major impact on fairness)
Potential lack of full document access (Official PDF marked 'Required: No')
Practicality65/100

The tender supports e-procurement and clearly specifies the contract duration, which are practical aspects. However, the lack of a direct document URL for the full tender documents creates a practical hurdle for bidders. The 'Contract Start' date being in the past is confusing, even for a DPS, and may require additional clarification for potential new entrants.

No direct document URL provided
Confusing 'Contract Start' date in the past
Data Consistency40/100

Data consistency is poor due to several contradictions and ambiguities. The most significant is the conflicting classification of the procedure as 'Restricted' while the description clearly states it's a 'Dynamic Purchasing System'. The 'Contract Start' date (2022) being significantly before the current date (2026) and the submission deadline (2030) also presents an inconsistency, even if explainable by the nature of a DPS, it's not logically presented for a tender notice.

Contradiction between 'Restricted procedure' and 'Dynamic Purchasing System'
Inconsistent timeline with 'Contract Start' date in the past for an active tender
Sustainability25/100

The tender makes no mention of any green procurement, social aspects, or innovation focus. This indicates a complete absence of sustainability considerations within the procurement process.

No green procurement criteria
No social criteria

Strengths

Clear description of the service and scope (DPS for mobile plant)
Estimated value and contract duration are specified
E-Procurement is enabled
Requirements for bidders (exclusion, eligibility, technical, financial) are broadly outlined
Long submission deadline provides ample time for preparation

Concerns

Contradiction in procedure type (listed as 'Restricted' but described as 'Dynamic Purchasing System')
Absence of specified evaluation criteria, severely impacting clarity and fairness
Confusing 'Contract Start' date (2022-09-30) for a tender active in 2026 with a deadline in 2030
Missing 'reveal date' and 'Liable Person'
No explicit mention of sustainability, social, or innovation aspects

Recommendations

1. Rectify the contradiction between 'Restricted procedure' and 'Dynamic Purchasing System' to ensure legal accuracy and clarity for bidders.
2. Immediately publish detailed and objective evaluation criteria to ensure transparency and fairness in the assessment of bids.
3. Clarify the 'Contract Start' date in the context of the DPS, perhaps by distinguishing between the DPS establishment date and the tender notice publication date, to avoid confusion.

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Tender Quality Score
52/ 100 · Fair

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