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United Kingdom2493 days leftOpen

PLACE059 Passenger Transport DPS

Tender Overview

LOCATION

East Midlands, United Kingdom

VALUE

£300,000,000

DEADLINE

November 30, 2032 at 00:00

CATEGORY

Other

CPV CODE

60100000

REFERENCE

034049-2022

Project Timeline

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Contact Information

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Original Tender Description

Derbyshire County Council ("the Council") organises and funds transport for a wide range of passengers travelling from/to and within Derbyshire. Actual delivery of the service is undertaken by a broad range of operators, from sole-trader taxi operators through to minibus, coach and bus operators who bid for the work as and when tender opportunities become available throughout the year. This is the new and improved Dynamic Purchasing System (“DPS”) for the provision of passenger transport services on behalf of the Council. This DPS replaces the current three DPS’s in place (STDPS001, ETC7596 & ETE7655) and although applications can be submitted immediately, it is anticipated that mini-competitions will commence in April 2023, at which point the current three DPS’s will be terminated. Applications to join can be submitted at any time throughout the duration of the DPS. Terms and Schedules can be accessed and applications can be submitted at this link, having expressed an interest in the opportunity >> https://procontract.due-north.com/Advert?advertId=8384140e-6c71-ed11-811c-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21 This DPS is an agreement that sets out the terms under which individual contracts (call-offs) are made throughout the period the DPS is in place for. A DPS is used where the Contracting Authority know they are likely to have a need for passenger transport services but are unsure of the extent or schedule. Initially the DPS will be in place for 10 years with the option to extend this timeframe. The DPS operates entirely electronically, therefore it is the operator’s responsibility to ensure at all times they have access to the Councils’ E-Tendering Portal and that their profile is kept up to date. This DPS shall provide transport commissioned by the Council to meet all eligible passenger’s needs, its statutory duties and strategic planning for transport services. In order to meet these needs, there are 5 lots available based on vehicle size. Operators who have joined the DPS will have demonstrated though successful completion of the Councils Selection Questionnaire that they can deliver the service and agreed to pre-determined terms and conditions and schedules. Call offs or individual contracts will be awarded on the basis of mini-competitions (also known as invitation to tender) which will be held between all the operators on the DPS.
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MANDATORY EXCLUSION GROUNDS

  • Not explicitly detailed in the provided tender description; typically addressed within the Selection Questionnaire.
✓

ELIGIBILITY REQUIREMENTS

  • Be an operator capable of providing passenger transport services (e.g., sole-trader taxi, minibus, coach, bus operator).
  • Be able to provide transport services from/to and within Derbyshire.
  • Be able to provide transport services commissioned by the Council to meet eligible passenger needs, statutory duties, and strategic planning.
  • Be able to provide services for one or more of the 5 available lots based on vehicle size.
  • Express interest in the opportunity via the Council's E-Tendering Portal.
  • Submit an application to join the Dynamic Purchasing System (DPS).
  • Successfully complete the Council's Selection Questionnaire.
  • Agree to the pre-determined terms and conditions and schedules provided by the Council.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate the capability to deliver passenger transport services through successful completion of the Council's Selection Questionnaire.
  • Be able to provide transport for a wide range of passengers.
  • Be able to provide services using appropriate vehicle sizes corresponding to the 5 available lots.
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FINANCIAL REQUIREMENTS

  • Not explicitly detailed in the provided tender description; typically addressed within the Selection Questionnaire.
📋

SUBMISSION REQUIREMENTS

  • Submit applications electronically via the Council's E-Tendering Portal.
  • Ensure continuous access to the Council's E-Tendering Portal throughout the DPS duration.
  • Keep the operator's profile on the E-Tendering Portal up to date at all times.
  • Complete the Council's Selection Questionnaire as part of the application.
  • Agree to the pre-determined terms and conditions and schedules.
  • Applications can be submitted at any time throughout the duration of the DPS (initially 10 years with option to extend).
  • Access terms and schedules and submit applications via the provided link after expressing interest.

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PDF
Official PDF Version
PDF034049-2022_official.pdf
Summary:
This document is a formal contract notice for Derbyshire County Council's new 10-year Dynamic Purchasing System (DPS) for passenger transport services, inviting operators to apply electronically to join the system for future mini-competitions.

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72
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System (DPS) for passenger transport services, which is a flexible and efficient procurement tool. While the system is well-described and electronically managed, key drawbacks include the misclassification of the DPS as a 'Restricted procedure' and the lack of explicit award criteria for mini-competitions.

Score Breakdown

Legal Compliance75/100

The use of a Dynamic Purchasing System (DPS) is a compliant procurement tool. However, the tender incorrectly classifies the procedure as 'Restricted procedure' instead of an open procedure, which is a notable inconsistency. The missing explicit reveal date is a minor data point issue.

•Misclassification of DPS as 'Restricted procedure'
•Missing explicit reveal date
Clarity70/100

The description of the DPS and its operational model is clear and unambiguous. However, the tender lacks explicit details regarding the award criteria for the subsequent mini-competitions, which is a significant gap in clarity for potential bidders.

•Lack of specified award criteria for mini-competitions
Completeness70/100

Most basic information, including title, reference, organization, value, duration, and CPV code, is provided. However, the award criteria for mini-competitions are not defined. Financial and mandatory exclusion grounds are referenced to the Selection Questionnaire rather than being detailed in the notice itself. The 'Required: No' status for the official PDF document is also an inconsistency.

•Award criteria for mini-competitions not defined
•Lack of detailed financial and mandatory exclusion grounds in the main notice
Fairness85/100

The open nature of a DPS, allowing continuous application, coupled with full electronic operation and generic requirements, promotes broad market access and fairness. The disclosed value and reasonable deadlines for preparation are also positive. However, the absence of explicit award criteria for mini-competitions reduces full transparency for actual contract awards.

•Lack of explicit award criteria for mini-competitions reduces transparency
Practicality80/100

Electronic submission is fully supported with a direct URL to the e-tendering portal, enhancing practicality. The contract duration is clearly specified. While an explicit start date for individual call-offs is inherent to a DPS, the system's operational commencement is mentioned.

Data Consistency75/100

Key fields are populated, and dates are logical for a DPS. The primary inconsistency is the misclassification of the DPS as a 'Restricted procedure'. The 'Required: No' status for the PDF document is a minor data inconsistency.

•Misclassification of DPS as 'Restricted procedure'
•PDF document status 'Required: No'
Sustainability20/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. This represents a significant area for improvement in line with modern procurement best practices.

•No mention of green procurement aspects
•No mention of social aspects

Strengths

Clear description of the Dynamic Purchasing System (DPS) and its operational model.
Full electronic operation with a direct link to the e-tendering portal.
Continuous application process, allowing operators to join at any time.
Requirements appear generic and not tailored, promoting broad market access.
Value, duration, and CPV codes are clearly specified.

Concerns

Misclassification of the Dynamic Purchasing System (DPS) as a 'Restricted procedure'.
Lack of explicit award criteria for the mini-competitions within the provided tender information.
Absence of specific details regarding mandatory exclusion grounds and financial requirements in the main notice, relying solely on the Selection Questionnaire.
No integration of green, social, or innovation procurement aspects.
The 'Required: No' status for the official PDF document is an inconsistency.

Recommendations

1. Correctly classify the procurement procedure as a Dynamic Purchasing System (DPS) under the appropriate open procedure framework.
2. Provide clear and explicit award criteria for the mini-competitions within the tender documentation or a direct reference to where they can be found.
3. Integrate sustainability criteria (environmental, social, innovation) into the DPS framework or subsequent mini-competitions.

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Tender Quality Score
72/ 100 · Good
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