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Fresh Food DPS

Tender Overview

ORGANIZATION

NHS Supply Chain

LOCATION

Inner London - East, United Kingdom

VALUE

£200,000,000

DEADLINE

February 28, 2029 at 15:00

CATEGORY

Other

CPV CODE

15000000

REFERENCE

020877-2022

Project Timeline

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Contact Information

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Original Tender Description

NHS Supply Chain: Food seeks to establish a non-exclusive DPS Agreement for the supply of Fresh Food to NHS Supply Chain: Food’s customer base via the Direct Route covering products including but not limited to: fruit, vegetables, prepared potatoes, salads, milk, dairy products, eggs, bread, morning goods, fresh meat, fresh poultry, fresh fish and meat alternatives. The DPS will be in place for a minimum of 7 years with an approximate spend of £200m and will be the main procurement route for NHS Trusts Fresh Food requirements. The DPS is open for applications until 28th February 2029 as a minimum. The DPS is divided into 4 categories of products and Applicants may apply to be included on any or all of the product categories. The 4 categories under the DPS are as follows: Category 1 - Dairy & Bakery Category 2 – Fresh Meat, Poultry & Fish Category 3 – Fresh Fruit, Vegetables & Salads Category 4 - Meat Alternatives Applicants will only be accepted to categories they have applied for if they pass all mandatory criteria within the DPS award process.
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided text.
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ELIGIBILITY REQUIREMENTS

  • Must be able to supply fresh food products to NHS Supply Chain: Food’s customer base via the Direct Route.
  • Must apply to at least one of the four product categories: Category 1 - Dairy & Bakery; Category 2 – Fresh Meat, Poultry & Fish; Category 3 – Fresh Fruit, Vegetables & Salads; Category 4 - Meat Alternatives.
  • Must pass all mandatory criteria within the DPS award process to be accepted into the applied categories.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to supply a range of fresh food products, including but not limited to: fruit, vegetables, prepared potatoes, salads, milk, dairy products, eggs, bread, morning goods, fresh meat, fresh poultry, fresh fish, and meat alternatives.
  • Ability to supply products within the chosen categories (Dairy & Bakery; Fresh Meat, Poultry & Fish; Fresh Fruit, Vegetables & Salads; Meat Alternatives).
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FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., turnover, financial ratios) are detailed in the provided text.
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SUBMISSION REQUIREMENTS

  • Applications must be submitted via the Jaggaer platform.
  • Applications must be submitted by the deadline of 28th February 2029, 15:00:00 (as a minimum).
  • Applicants must specify the product categories they are applying for.

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PDF
Official PDF Version
PDF020877-2022_official.pdf
Summary:
This document is a contract notice for the NHS Supply Chain's Fresh Food Dynamic Purchasing System (DPS), detailing a £200m, 7-year agreement for various fresh food categories, open for applications until at least February 2029, with submission via Jaggaer.

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75
Good

Tender Quality Score

This tender for a Fresh Food Dynamic Purchasing System (DPS) demonstrates good clarity on scope and structure, but has notable gaps in detailed criteria and consistency regarding the procedure type.

Score Breakdown

Legal Compliance75/100

The use of a DPS is a legally sound procurement tool. CPV codes are appropriate. However, the basic information's classification as 'Restricted procedure' contradicts the 'DPS Agreement' described, and the AI summary indicates a lack of detailed mandatory exclusion grounds and financial requirements in the provided text, which are typically standard legal components.

•Inconsistency in procedure type (Restricted vs. DPS)
•Lack of detailed mandatory exclusion grounds in the provided text
Clarity80/100

The description of the DPS, its purpose, and product categories is very clear. The stated eligibility, technical, and submission requirements are understandable. However, the explicit absence of detailed evaluation criteria for admission to the DPS or subsequent call-offs is a significant clarity issue.

•No detailed evaluation criteria specified for DPS admission or subsequent call-offs
Completeness70/100

Basic information, value, duration, and scope are well-defined. However, the tender lacks completeness regarding specific mandatory exclusion grounds, financial requirements, and, critically, the detailed evaluation criteria for the DPS award process.

•Missing detailed evaluation criteria
•Missing specific mandatory exclusion grounds in the provided text
Fairness85/100

The DPS structure inherently promotes fairness by allowing continuous applications and being divided into parts. The value is disclosed, and e-procurement is enabled. Requirements appear generic, not tailored. The primary concern for fairness is the absence of explicit, detailed evaluation criteria, which could lead to perceived subjectivity.

•Absence of explicit and detailed evaluation criteria
Practicality65/100

Electronic submission via Jaggaer is supported, which is practical. The duration and estimated value are clearly specified. However, a direct document URL is not provided in the snippet, and specific contract start dates or detailed financing terms are not present.

•No direct document URL provided in the snippet
•Contract start date not explicitly stated
Data Consistency90/100

Most key fields are populated, and dates are logical for a DPS. The main inconsistency lies in the classification of the procedure type as 'Restricted' while the description clearly defines it as a 'Dynamic Purchasing System'.

•Inconsistency between 'Type'/'Procedure' (Restricted) and 'Description' (DPS)
Sustainability50/100

The provided tender information does not include any explicit mention of green procurement, social aspects, or innovation focus. This represents a missed opportunity to integrate broader sustainability objectives.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear description of scope, product categories, and DPS structure
Use of Dynamic Purchasing System (DPS) for flexibility and continuous access
Estimated value and contract duration are clearly specified
E-procurement is enabled via the Jaggaer platform
Tender is divided into parts, allowing specialized applications

Concerns

Lack of detailed evaluation criteria for DPS admission or subsequent call-offs
Absence of explicit mandatory exclusion grounds and financial requirements in the provided summary
Inconsistency in the classification of the procurement procedure (Restricted vs. DPS)
No explicit integration of sustainability, social, or innovation criteria
No direct document URL provided in the tender snippet

Recommendations

1. Provide comprehensive and transparent evaluation criteria for both DPS admission and subsequent mini-competitions.
2. Clearly detail all mandatory exclusion grounds and financial requirements within the full tender documentation.
3. Correct the procedure type classification to consistently reflect a Dynamic Purchasing System.

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Tender Quality Score
75/ 100 · Good
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