United Kingdom25 days leftOpen

Towards A National Collection – Digitisation Capability Pilot for N-RICH Prototype

Tender Overview

LOCATION

Eastern Scotland, United Kingdom

VALUE

£225,000

DEADLINE

February 27, 2026 at 12:00

CATEGORY

Other

CPV CODE

73000000

REFERENCE

004095-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Towards A National Collection – Digitisation Capability Pilot for N-RICH Prototype
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as defined in the European Single Procurement Document (ESPD).

ELIGIBILITY REQUIREMENTS

  • Bidders must be legally eligible to participate in public procurement processes.
  • Bidders must complete and submit the European Single Procurement Document (ESPD).
  • Bidders must register on the Public Contracts Scotland portal to access full procurement documents and submit their bid.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate capability and expertise in digitisation projects, particularly within cultural heritage collections.
  • Bidders must demonstrate capability in supporting computational research using cultural heritage data.
  • Bidders must demonstrate capability in developing or contributing to prototype projects (N-RICH Prototype).
  • Bidders must be able to deliver the project within a 7-month contract duration.
💰

FINANCIAL REQUIREMENTS

  • Bidders must demonstrate sufficient financial standing to undertake a contract with an estimated value of £225,000 (or 225,000 EUR).
  • Bidders must provide financial information as required by the European Single Procurement Document (ESPD).
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted electronically via the Public Contracts Scotland portal.
  • The submission deadline is 2026-02-27 at 12:00:00 GMT.
  • Bidders must submit a completed European Single Procurement Document (ESPD).
  • Bidders must submit all other required procurement documents as specified in the full tender documentation available on Public Contracts Scotland.

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DOC
OCDS Record
OCDS Data004095-2026_ocds_record.json
Summary:
This OCDS record provides structured data outlining the 'Towards A National Collection – Digitisation Capability Pilot for N-RICH Prototype' tender, including references to the Public Contracts Scotland portal and the ESPD document download.
DOC
OCDS Release Package
OCDS Data004095-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about the "Towards A National Collection – Digitisation Capability Pilot for N-RICH Prototype" tender, including essential links to Public Contracts Scotland for full details and the ESPD document.
PDF
Official PDF Version
Administrative Documents004095-2026_official.pdf
Summary:
This document is a contract notice from Historic Environment Scotland, inviting tenders for a Digitisation Capability Pilot as part of the N-RICH Prototype, aimed at addressing supply-side constraints in using cultural heritage collections for computational research, with an estimated value of £225,000.
HTM
Tender Notice
Administrative Documents004095-2026.html
Summary:
This contract notice from Historic Environment Scotland announces an open tender for a digitisation capability pilot project, directing interested parties to Public Contracts Scotland for full procurement documents and electronic submission.

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67
Good

Tender Quality Score

This tender presents a generally well-structured notice with clear basic information and e-procurement support, but critically lacks detailed evaluation criteria and full tender documentation within the provided extract.

Score Breakdown

Legal Compliance75/100

The tender appears legally compliant, with a clearly defined open procedure, appropriate CPV codes, and a reasonable submission deadline of 40 days. No disputes or suspensions are noted. The 'Missing reveal date' is a minor administrative detail.

Missing reveal date
Clarity60/100

While the project description and AI-extracted requirements are clear and understandable, the critical absence of specified evaluation criteria significantly reduces the overall clarity for potential bidders on how proposals will be judged.

No evaluation criteria specified
Completeness55/100

Basic information such as title, reference, organization, deadlines, value, and duration are present. However, the full tender documentation is not directly provided in this extract, requiring external access, and crucially, evaluation criteria are missing.

Full tender documentation not directly provided
No evaluation criteria specified
Fairness60/100

The tender promotes fairness through e-procurement and a reasonable submission deadline. However, the lack of transparent evaluation criteria is a significant concern, as it hinders objective assessment and equal opportunity for bidders.

No evaluation criteria specified
Practicality80/100

The tender supports electronic submission, specifies contract start and duration, and provides financing information. The need to access full documents via an external portal is standard practice and does not significantly impede practicality.

Data Consistency90/100

The data is largely consistent, with key fields populated and logical dates. Minor inconsistencies include 'Code: N/A' for procedure types and an empty 'Liable Person' field, which do not significantly impact overall consistency.

'Liable Person' field empty
'Code: N/A' for Type and Procedure
Sustainability50/100

The project's focus on a 'Digitisation Capability Pilot for N-RICH Prototype' inherently suggests an innovation aspect. However, there is no explicit mention of green procurement or social criteria, limiting its overall sustainability score.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear project title and description
E-procurement enabled for submission
Reasonable submission deadline (40 days)
Value disclosed and contract timeline specified
Inherent innovation focus in project nature

Concerns

Missing detailed evaluation criteria
Full tender documentation not directly provided in the extract
Absence of explicit green or social procurement criteria
Empty 'Liable Person' field
Minor inconsistencies in procedure codes

Recommendations

1. Publish comprehensive and weighted evaluation criteria to enhance clarity and fairness.
2. Ensure all essential tender documents are readily accessible or directly included in the primary notice.
3. Consider integrating explicit green and social procurement clauses where relevant to enhance sustainability.

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B
Tender Quality Score
67/ 100 · Good

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