United Kingdom7 days leftOpen

Repairs and Maintenance services

Tender Overview

LOCATION

Wales, United Kingdom

VALUE

£28,420,346

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

50700000

REFERENCE

000893-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Hafod requires a Supplier to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes. The areas in scope of this requirement, cover properties in the following local authorities: Bridgend  Caerphilly  Cardiff  Vale of Glamorgan  Rhondda Cynan Taff  Merthyr Tydfil  Torfaen  Newport   The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years. The estimated value of the initial 3 year Contract is £16,545,902.97 inc VAT  Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 – Specification. Bidders may submit a tender response for any number of lots.  However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder’s relative ranking across lots further details can be found in section 96 – 115 of the tender documents. The successful Supplier will be expected to deliver the requirement as an extension of Hafod and take full responsibility for the end-to-end delivery of the Contract. Further details can be found in Schedule 1 – Specification.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No explicit mandatory exclusion grounds are provided in the given tender information.

ELIGIBILITY REQUIREMENTS

  • The bidder must be capable of providing responsive repairs and maintenance services.
  • The bidder must be able to deliver services across Hafod's housing stock, care homes, and support schemes.
  • The bidder must be able to cover properties located in the following local authorities: Bridgend, Caerphilly, Cardiff, Vale of Glamorgan, Rhondda Cynan Taff, Merthyr Tydfil, Torfaen, and Newport.
  • The bidder must be prepared to commit to an initial 3-year contract term, with an option for two further 1-year extensions (total 3+1+1 years).
  • The bidder must acknowledge that Hafod will award no more than two (2) regional lots to any single bidder.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must demonstrate the capability to undertake responsive repairs and maintenance services.
  • The successful Supplier will be expected to deliver the requirement as an extension of Hafod.
  • The successful Supplier must take full responsibility for the end-to-end delivery of the Contract.
  • The bidder must refer to Schedule 1 – Specification for further details on service delivery requirements.
💰

FINANCIAL REQUIREMENTS

  • The bidder must be prepared to undertake a contract with an estimated value of £16,545,902.97 inc VAT for the initial 3-year term.
  • The bidder must accept that pricing will be subject to increases in line with CPI.
  • The bidder must refer to Schedule 1 – Specification for further details on pricing.
📋

SUBMISSION REQUIREMENTS

  • The tender response must be submitted by the deadline: 2026-02-09 12:00:00.
  • Bidders may submit a tender response for any number of lots.
  • Bidders must consult sections 96 – 115 of the tender documents for further details on lot bidding and award limitations.
  • Bidders must consult Schedule 1 – Specification for further details on pricing and service delivery.

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PDF
Official PDF Version
PDF000893-2026_official.pdf
Summary:
This tender notice from Hafod Housing Association seeks suppliers for responsive repairs and maintenance services across its housing stock in several Welsh local authorities, offering a 3+1+1 year contract valued up to £28.4M with a limit of two regional lot awards per bidder.

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59
Fair

Tender Quality Score

This tender for repairs and maintenance services provides a clear scope but suffers from significant omissions regarding evaluation criteria, mandatory exclusion grounds, and the lack of an e-submission option, impacting its overall quality and fairness.

Score Breakdown

Legal Compliance65/100

The tender defines the procedure type and CPV codes appropriately. However, the absence of explicit mandatory exclusion grounds and specified evaluation criteria represents a notable gap in legal compliance, as these are fundamental requirements for public procurement transparency.

Missing explicit mandatory exclusion grounds
No evaluation criteria specified
Clarity65/100

The description of services, locations, and contract terms is clear. However, the critical absence of evaluation criteria significantly diminishes the overall clarity for potential bidders. Furthermore, full clarity is hampered by the frequent reference to external documents (Schedule 1, sections 96-115) which are not provided for analysis.

No evaluation criteria specified
Reliance on unprovided external documents for full details
Completeness60/100

Basic information such as title, reference, organization, deadlines, value, and duration are present. However, the tender is incomplete due to the missing evaluation criteria and mandatory exclusion grounds. Additionally, only one of four tender documents was provided for analysis, indicating a potential lack of a full tender package in the input.

Missing evaluation criteria
Missing mandatory exclusion grounds
Fairness55/100

The value is disclosed, and the lotting strategy (limiting awards to two regional lots per bidder) promotes competition. However, the absence of evaluation criteria severely compromises transparency and objectivity. The lack of an e-submission option also creates a barrier to equal access for all potential bidders.

No evaluation criteria specified
No e-submission option
Practicality45/100

The contract start date and duration are clearly specified. However, the lack of electronic submission support is a significant practical drawback in modern procurement. The absence of a direct document URL also adds an unnecessary hurdle for interested parties.

No electronic submission supported
No document URL provided
Data Consistency85/100

Key fields are mostly populated, and dates are logical. There are no reported disputes or suspensions. Minor inconsistencies include an empty 'Liable Person' field and N/A codes for 'Type' and 'Procedure'. The difference between the estimated EUR value and the initial GBP contract value is interpretable as total potential vs. initial term.

'Liable Person' field is empty
'Type' and 'Procedure' codes are N/A
Sustainability25/100

The tender does not include any explicit green procurement, social aspects, or innovation focus. This represents a missed opportunity to integrate broader public policy objectives into the procurement process.

No green procurement criteria
No social criteria

Strengths

Clear description of services, scope, and locations
Well-defined contract duration and extension options
Transparent value disclosure and lotting strategy
Appropriate CPV and NUTS codes
No reported disputes or suspensions

Concerns

Absence of explicit evaluation criteria
Lack of mandatory exclusion grounds
No electronic submission option
Incomplete tender document package for comprehensive analysis
No sustainability, social, or innovation aspects included

Recommendations

1. Publish comprehensive evaluation criteria and mandatory exclusion grounds to ensure legal compliance and transparency.
2. Implement an e-submission platform to enhance accessibility and efficiency for bidders.
3. Integrate sustainability, social, and innovation considerations into the tender requirements.

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Tender Quality Score
59/ 100 · Fair

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