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TD2285 - Event Security Services

Tender Overview

ORGANIZATION

Derby City Council

LOCATION

Derbyshire and Nottinghamshire, United Kingdom

VALUE

£1,290,000

DEADLINE

February 11, 2026 at 12:00

CATEGORY

Other

CPV CODE

75241000

REFERENCE

002238-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for Event Security Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The initial contract period is 3 years ; the contract is estimated to commence 01st April 2026 and will expire 31st March 2029. There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Tuesday 10th February 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is 17:00 Tuesday 3rd February 2026. The deadline for returns is 12:00 on Wednesday 11th February 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2285 or DN802327. Please note: we will only accept expressions of interest through the e-tendering system.
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as detailed in the Procurement Act 2023 and the Procurement Regulations 2024, which govern this 'Open' tendering procedure.

ELIGIBILITY REQUIREMENTS

  • Suppliers must be capable of expressing interest and submitting a bid through the specified e-tendering system.
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TECHNICAL CAPABILITY REQUIREMENTS

  • No specific technical capability requirements are detailed in the provided information.
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FINANCIAL REQUIREMENTS

  • No specific financial requirements are detailed in the provided information.
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SUBMISSION REQUIREMENTS

  • Express interest by 15:00 on Tuesday 10th February 2026.
  • Express interest and obtain documentation exclusively through the e-tendering system at www.eastmidstenders.org.
  • Search for the tender using reference TD2285 or DN802327 on the e-tendering system.
  • Submit clarification questions by 17:00 Tuesday 3rd February 2026.
  • Submit the full bid ("returns") by 12:00 on Wednesday 11th February 2026.
  • Adhere to the 'Open' tendering procedure as detailed in the Procurement Act 2023 and the Procurement Regulations 2024.

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PDF
Official PDF Version
PDF002238-2026_official.pdf
Summary:
This document is a Find a Tender service notice from Derby City Council for an Open procedure contract for Event Security Services, valued at £1.075M over 3-5 years, detailing key dates and where to obtain full tender documentation.

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60
Good

Tender Quality Score

This tender provides essential basic information and a clear timeline but suffers from significant gaps in detailed requirements and evaluation criteria, coupled with an impractical bid preparation window.

Score Breakdown

Legal Compliance65/100

The tender explicitly states adherence to the Procurement Act 2023 and Regulations 2024, and correctly identifies the procedure type and CPV code. However, the absence of evaluation criteria in the provided information is a significant transparency and fairness concern that could lead to legal challenges if not fully detailed in the complete tender documents.

Missing evaluation criteria in provided information
Clarity65/100

While the general description and key dates are clear, the AI-extracted requirements explicitly highlight the absence of specific technical capability, financial requirements, and evaluation criteria. This lack of detail in critical areas significantly reduces the overall clarity for potential bidders.

No specific technical capability requirements detailed
No specific financial requirements detailed
Completeness55/100

Basic information, estimated value, and contract duration are well-defined. However, the full tender documentation is not directly provided, and crucial elements such as detailed technical, financial, and evaluation criteria are explicitly missing from the available content, making the tender incomplete for a thorough assessment.

Full tender documentation not directly provided (only a notice and URL)
Missing detailed technical requirements
Fairness55/100

The tender discloses the estimated value and supports e-procurement, which are positive for fairness. However, the absence of evaluation criteria and the extremely short timeframe for bid preparation after the deadline to obtain documents (Feb 10th to Feb 11th) severely limit fair competition and transparency.

Missing evaluation criteria
Impractical timeframe for bid preparation after document access
Practicality45/100

The tender provides a document URL, supports electronic submission, and specifies key dates and contract duration. Nevertheless, the extremely narrow window between the deadline to obtain documents (Feb 10th) and the submission deadline (Feb 11th) makes the bidding process highly impractical for suppliers.

Impractical timeframe for bid preparation after document access
Data Consistency90/100

The tender information is largely consistent, with logical dates and populated key fields. Minor omissions include the 'Liable Person' and 'Code: N/A' for procedure type, but these do not impact overall data integrity.

Sustainability50/100

The tender does not include any explicit mention of green procurement, social aspects, or innovation focus. It is also not EU funded, which often correlates with higher sustainability standards.

No green procurement focus
No social criteria

Strengths

Clear identification of procuring entity, service, and legal framework
Transparent disclosure of estimated contract value and duration
Use of an e-tendering system for expression of interest and submission
Clear timeline for key dates (clarification, expression of interest, submission)
CPV and NUTS codes provided for classification

Concerns

Absence of detailed evaluation criteria in the provided information
Lack of specific technical capability and financial requirements
Extremely short timeframe for bid preparation after obtaining tender documents
Full tender documentation not directly provided, only a link to an external portal
No explicit mention of sustainability, social, or innovation considerations

Recommendations

1. Ensure full tender documentation, including detailed technical, financial, and evaluation criteria, is readily available and clearly communicated.
2. Provide a more reasonable timeframe between the deadline for obtaining documents and the submission deadline to allow adequate preparation.
3. Consider incorporating sustainability, social, and innovation criteria where relevant to enhance public value.

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B
Tender Quality Score
60/ 100 · Good

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