United Kingdom4 days leftOpen

BMS Building Maintenance

Tender Overview

LOCATION

Herefordshire, Worcestershire and Warwickshire, United Kingdom

VALUE

£240,000

DEADLINE

February 06, 2026 at 17:00

CATEGORY

Other

CPV CODE

79993000

REFERENCE

000578-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The provision of planned preventative maintenance (PPM) for each of the sites at Warwick Hospital, Leamington Hospital, Ellen Badger Hospital, Stratford Hospital and Lillington.

ELIGIBILITY REQUIREMENTS

  • Be a legally constituted entity capable of providing building and facilities management services.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to provide planned preventative maintenance (PPM) services for building systems.
  • Possess expertise in building and facilities management, specifically related to BMS (Building Management Systems) or general building maintenance.
  • Be able to deliver services across multiple sites: Warwick Hospital, Leamington Hospital, Ellen Badger Hospital, Stratford Hospital, and Lillington.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid electronically.
  • Ensure submission is completed by the deadline of 2026-02-06 17:00:00.

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PDF
Official PDF Version
PDF000578-2026_official.pdf
Summary:
South Warwickshire NHS Foundation Trust is procuring planned preventative maintenance (PPM) services for multiple hospital sites, with an estimated value of £200,000, requiring electronic submissions by 6 February 2026.

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33
Needs Improvement

Tender Quality Score

This tender exhibits significant deficiencies across multiple critical categories, particularly in legal compliance, clarity, completeness, and fairness due to the absence of full tender documents and evaluation criteria. There are also notable data inconsistencies.

Score Breakdown

Legal Compliance40/100

The tender lacks a reveal date, which prevents full assessment of the 7-day rule, though 19 days from today's date for submission is generally reasonable. Critically, the absence of specified evaluation criteria and the lack of full tender documents are major legal compliance failures. The procedure type and CPV code are correctly identified.

Missing reveal date
No evaluation criteria specified
Clarity40/100

While the core description of the services and sites is clear, the overall clarity for bidders is severely hampered by the explicit absence of evaluation criteria. Furthermore, financial requirements are merely a heading, and performance conditions are not detailed, making it difficult for bidders to understand how to prepare a competitive offer.

No evaluation criteria specified
Financial requirements not detailed
Completeness35/100

The tender provides basic information such as title, organization, value, duration, and deadlines. However, it is critically incomplete due to the absence of full tender documents and the lack of specified evaluation criteria. Detailed financial requirements are also missing.

Missing full tender documents
No evaluation criteria specified
Fairness25/100

Fairness is severely compromised by the lack of full document access and the complete absence of evaluation criteria, which are fundamental for transparency and equal treatment of bidders. A contradiction regarding electronic submission (AI says yes, automated check says no) further undermines fairness.

No full document access
No evaluation criteria specified
Practicality30/100

The practicality for bidders is low due to the absence of a clear URL for full tender documents and the contradiction regarding electronic submission. While a contract start date and duration are provided, the fundamental lack of accessible documentation makes participation impractical.

No full tender document URL
Contradiction on e-submission
Data Consistency30/100

There are significant data inconsistencies, including a discrepancy in the estimated value (EUR vs. GBP in the PDF summary), a direct contradiction regarding electronic submission, and a mismatch in the reported number of documents versus those with content. The 'Liable Person' field is also missing.

Value discrepancy (EUR vs GBP)
E-submission contradiction
Sustainability20/100

The tender does not include any explicit criteria or focus on green procurement, social aspects, or innovation. It is also not indicated as EU funded, which often correlates with higher sustainability standards.

No green procurement criteria
No social criteria

Strengths

Clear description of services and sites
Estimated value and contract duration/start date specified
CPV code and NUTS code provided
Procedure type (Open) is defined
No disputes or suspensions reported

Concerns

Absence of full tender documents
Missing evaluation criteria
Significant data inconsistencies (value, e-submission, document count)
Lack of transparency and fairness due to missing critical information
No sustainability (green, social, innovation) aspects included

Recommendations

1. Immediately publish all full tender documents and provide a clear access URL.
2. Clearly define and publish objective evaluation criteria to ensure transparency and fairness.
3. Resolve all data inconsistencies, especially regarding estimated value and e-submission capabilities.

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Tender Quality Score
33/ 100 · Needs Improvement

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