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ESC22209 - BMI DPS

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£750,000

DEADLINE

January 21, 2027 at 00:00

CATEGORY

Other

CPV CODE

73000000

REFERENCE

001723-2022

Project Timeline

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Contact Information

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Original Tender Description

Dynamic Purchasing System (DPS) for the Business Model Innovation team. The team have seen an increase in demand for projects over the last two years and are looking for external support for projects we do not have the capacity to cover. Although the ESC has existing procurement frameworks they are not entirely fit for purpose for this kind of work because: • they are more expensive to contract then our commercial day rate meaning outsourcing decisions do not stack up commercially • we lose control of the ESC process and experience for partners • any insights or relationships developed can be lost to the 3rd party due to a lack of ESC involvement. While we know that projects will be coming over the next 2 years that we will need extra support, there are some limitations to consider: • Innovator projects often have very short lead times due to the way they are funded and administered, and we need to be able to bring in additional support in quickly (max lead time of a month) • We don't officially know the full scope of each project as that will be agreed by an Incubation / Acceleration Manager • We don't have a ready made list of resources to call upon so we need some way to recruit and validate a shortlist of suitable contractors that we could call upon in future (an RFI or some form of recruitment process) The ultimate aim is to get to a new preferred list of partners we can use that meet the requirements of the Business Model Innovation team. The Catapult is now seeking to set up a DPS framework to primarily support the BMI team and other ESC projects and teams in the future. Should you wish to apply to join the DPS and or have require more details regarding the BMI DPS please send an email to: procurement@es.catapult.org.uk And in the subject line please enter "BMI DPS Application" and you will be sent an application pack which has everything you need to review and decide if you meet the minimum criteria to be able to join 1 or more Lots. All communication should be marked in the subject line with "BMI DPS Application" if emails etc are not clearly marked they may be ignored and or delete without being read. Please note this is not a "Tender" process so there is no bid submission deadline to meet. This is an application process and you may apply to join any of the Lots throughout the life of the DPS.
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MANDATORY EXCLUSION GROUNDS

  • The provided information does not specify any mandatory exclusion grounds. These will be detailed in the application pack.
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ELIGIBILITY REQUIREMENTS

  • Must meet the minimum criteria outlined in the application pack to be able to join one or more Lots.
  • Must be able to provide external support for Business Model Innovation (BMI) projects.
  • Must be able to provide support quickly, with a maximum lead time of one month for innovator projects.
  • Must be able to work on projects where the full scope is initially unknown and will be agreed by an Incubation / Acceleration Manager.
  • Must be able to offer services at a commercial day rate that is competitive with or lower than Energy Systems Catapult's (ESC) internal commercial day rate.
  • Must be able to integrate with ESC processes to maintain control and partner experience.
  • Must be able to ensure that insights and relationships developed during projects are retained by ESC and not lost to the 3rd party.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to provide research and development services and related consultancy services (as per CPV category).
  • Capability to support the Business Model Innovation team.
  • Capability to support other ESC projects and teams in the future.
  • Capability to respond to project needs with short lead times (maximum 1 month).
  • Capability to work on projects where the full scope is dynamic and agreed upon by an Incubation / Acceleration Manager.
  • Capability to ensure insights and relationships developed during projects are retained by ESC.
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FINANCIAL REQUIREMENTS

  • Must offer services at a commercial day rate that is competitive with or lower than ESC's internal commercial day rate.
  • The provided information does not specify any other financial requirements (e.g., turnover, insurance levels). These will be detailed in the application pack.
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SUBMISSION REQUIREMENTS

  • To apply or request more details, send an email to procurement@es.catapult.org.uk.
  • The email subject line MUST be "BMI DPS Application".
  • All subsequent communication regarding the DPS MUST have "BMI DPS Application" in the subject line; otherwise, emails may be ignored or deleted.
  • Applicants must review the application pack, which will be sent upon request, to decide if they meet the minimum criteria.
  • Applicants must apply to join one or more Lots as specified in the application pack.
  • The application process is ongoing; there is no fixed submission deadline for joining the DPS.

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PDF
Official PDF Version
PDF001723-2022_official.pdf
Summary:
Energy Systems Catapult is establishing a Dynamic Purchasing System (DPS) for its Business Model Innovation team to source external support for projects, and interested companies should email procurement@es.catapult.org.uk to receive an application pack and apply to join the DPS.

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69
Good

Tender Quality Score

This tender outlines a Dynamic Purchasing System (DPS) for Business Model Innovation, providing a clear purpose and requirements, but suffers from inconsistencies and a lack of immediate access to full documentation.

Score Breakdown

Legal Compliance75/100

The tender correctly identifies itself as a DPS, which is a compliant procurement procedure allowing continuous application. The CPV code is appropriate, and no disputes are flagged. Mandatory exclusion grounds are mentioned as being in the application pack, which is standard for a DPS initial notice.

Clarity80/100

The description of the DPS's purpose, the challenges it addresses, and the application process via email are very clear. AI-extracted requirements are well-structured and understandable. However, detailed selection/evaluation criteria for admission to the DPS are deferred to the application pack, reducing immediate transparency.

•Detailed selection/evaluation criteria for DPS admission are not specified in the initial notice.
Completeness70/100

Basic information, estimated value, and CPV code are provided. However, the duration of the DPS itself is not specified, and detailed criteria for admission are only available upon request of the application pack. The listed 'Submission Deadline' is misleading for a DPS.

•Duration of the DPS is not specified.
•Detailed selection/exclusion criteria are deferred to an application pack that must be requested.
Fairness65/100

The ongoing application process inherent to a DPS promotes fairness by allowing continuous entry. Requirements appear generic and not tailored. However, requiring an email request for the application pack, rather than direct download, creates a slight barrier. The contradiction regarding 'E-Procurement' vs. email-based application also impacts perceived fairness and equal access.

•Application pack requires email request, not direct download.
•Contradiction between 'E-Procurement' characteristic and email-based application process.
Practicality65/100

The email-based application process is less practical than a dedicated e-procurement portal with direct document access. The absence of a specified DPS duration can make long-term planning difficult for potential applicants. No direct document URL is provided.

•No direct document URL; application pack must be requested via email.
•No dedicated e-submission platform, contradicting 'E-Procurement' characteristic.
Data Consistency60/100

There are significant inconsistencies: the listed 'Submission Deadline' directly contradicts the explicit statement that it's a DPS with no bid deadline and ongoing applications. Additionally, the 'E-Procurement' characteristic conflicts with the email-based application process and the 'No e-submission' automated check result.

•Inconsistency between listed 'Submission Deadline' and DPS nature (ongoing application).
•Contradiction between 'E-Procurement' characteristic and email-based application/no e-submission.
Sustainability50/100

The tender explicitly highlights an 'Innovation Focus', which is a positive aspect. However, there is no mention of green procurement criteria or social aspects, limiting its overall sustainability score.

•No explicit green procurement criteria.
•No explicit social aspects mentioned.

Strengths

Clear description of the DPS purpose and needs.
Explicit innovation focus.
Estimated value is disclosed.
Ongoing application process for the DPS.
Appropriate CPV code assigned.

Concerns

Significant data inconsistencies regarding submission deadlines and e-procurement.
Detailed selection/evaluation criteria for DPS admission are not immediately available.
Application pack requires email request instead of direct download.
Lack of specified duration for the Dynamic Purchasing System.
Absence of explicit green or social procurement considerations.

Recommendations

1. Ensure all tender information, especially deadlines and procurement methods, is consistent and accurately reflects the DPS nature.
2. Provide a direct download link for the application pack to enhance accessibility and fairness.
3. Clearly state the intended duration of the Dynamic Purchasing System to aid supplier planning.

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B
Tender Quality Score
69/ 100 · Good
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