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United Kingdom7 days leftOpen

Kings Hall repairs and refurbishment Architect and Design team

Tender Overview

LOCATION

Kent, United Kingdom

VALUE

£192,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

71200000

REFERENCE

001800-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Project Overview Canterbury City Council is commissioning a refurbishment and upgrade project at Kings Hall, Herne Bay. The scope includes: Fabric Repairs: Essential repairs to the building envelope and internal finishes to preserve the historic character and ensure long-term durability. Mechanical & Electrical Services: Upgrading/renewal of existing systems to meet modern standards for energy efficiency, safety, and operational performance. Remodeling: To improve functionality and address previous unsympathetic alterations. This building supports externally accessible public toilets as well as venue facilities. CCC has developed concept designs which are considered close to meeting our requirements which include: Creating an attractive destination seafront bar/cafe separate, yet available to the main hall. Improving the main hall and backstage areas, including modernising acoustics and seating to attract more commercially successful shows. Exploring opportunities to increase the capacity of the main hall. The architect will be appointed as Lead Consultant and will be responsible for: Reviewing and developing CCC’s concept designs. * Forming, leading and coordinating a full design team to deliver a complete Turnkey Service. Identifying all necessary sub-consultants (e.g., structural, civil, M&E engineers, and any other specialists) Appointing the team directly. ** Advising on and arranging any additional surveys required to bring the project to completion. Producing all required outputs in line with the RIBA Plan of Work, from Stage 2 through to Stage 7. Delivering a complete design package suitable for procurement via the Kent Business Portal. Supporting CCC’s appointed Quantity Surveyor throughout the project lifecycle. Under the CDM Regulations 2015, CCC is the Client and has appointed a Quantity Surveyor. The architect will be expected to act as Principal Designer. If the architect does not have the capability to act as Principal Designer, they must propose a suitably qualified party to fulfil this role and include associated fees in their submission. *CCC is seeking a complete design package, including any structural, M&E and other requirements. If the architect does not have the relevant engineering and other expertise in-house CCC requires them to propose a design team, including these consultants, to allow them to deliver a complete ‘Turnkey Service’. Engineering services and all other sub-consultant’s fees should therefore be included in this tender submission. All necessary consultants are to be appointed directly by the Architect. **The architect should provide details of any additional surveys, including costs, required to complete the project in their tender submission. To view this notice, please click here: https://www.kentbusinessportal.org.uk/delta/viewNotice.html?noticeId=1005248738
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MANDATORY EXCLUSION GROUNDS

  • Not specified in the provided text.
✓

ELIGIBILITY REQUIREMENTS

  • The bidding entity must be an architectural practice capable of acting as a Lead Consultant.
  • The bidding entity must be able to operate within the UK legal and regulatory framework, including CDM Regulations 2015.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to act as Lead Consultant for a refurbishment and upgrade project of a historic building.
  • Possess expertise in fabric repairs, M&E services upgrades, and remodeling for public and venue facilities.
  • Demonstrate experience in reviewing and developing existing concept designs provided by Canterbury City Council.
  • Capability to form, lead, and coordinate a full design team to deliver a complete Turnkey Service.
  • Ability to identify and appoint all necessary sub-consultants (e.g., structural, civil, M&E engineers, acoustics specialists, seating specialists, and any other specialists).
  • Expertise in advising on and arranging additional surveys required for project completion.
  • Capability to produce all required outputs in line with the RIBA Plan of Work, from Stage 2 through to Stage 7.
  • Capability to deliver a complete design package suitable for procurement via the Kent Business Portal.
  • Ability to support the Contracting Authority’s appointed Quantity Surveyor throughout the project lifecycle.
  • Capability to act as Principal Designer under CDM Regulations 2015, or propose a suitably qualified party to fulfill this role.
  • Expertise in modernising acoustics and seating for venue facilities.
  • Experience in exploring opportunities to increase capacity for main halls.
  • Experience in designing attractive seafront bar/cafe facilities, separate yet available to the main hall.
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FINANCIAL REQUIREMENTS

  • All engineering services and other sub-consultant's fees must be included in the tender submission.
  • Costs for any additional surveys required to complete the project must be included in the tender submission.
  • If proposing a third-party Principal Designer, their associated fees must be included in the submission.
  • The total bid must align with the estimated contract value of 192,000.0 EUR for a 24-month duration.
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SUBMISSION REQUIREMENTS

  • The tender submission must include details of the proposed design team, including all identified sub-consultants (structural, civil, M&E engineers, and any other specialists).
  • The tender submission must include details of any additional surveys required to complete the project, along with their associated costs.
  • If the architect does not have in-house Principal Designer capability, the submission must propose a suitably qualified party for this role and include their associated fees.
  • The tender submission must include all fees for engineering services and all other sub-consultants.
  • The complete design package must be suitable for procurement via the Kent Business Portal.
  • Submission must be made via the Kent Business Portal.
  • Submission deadline: 2026-02-09 12:00:00.

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PDF
Official PDF Version
PDF001800-2026_official.pdf
Summary:
Canterbury City Council seeks a Lead Architect to form and manage a full design team for the refurbishment and upgrade of Kings Hall, Herne Bay, encompassing fabric repairs, M&E services, and remodeling, with all sub-consultant and survey costs to be included in the tender submission.

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75
Good

Tender Quality Score

This tender for architectural services is generally well-described and comprehensive in its technical requirements, but critically lacks specified evaluation criteria, which impacts legal compliance, clarity, and fairness. A contradiction regarding e-submission also presents a practical concern.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure as 'Open' but also 'Competitive flexible procedure' without a code, which is vague. The CPV code is appropriate, and no disputes are noted. However, the most significant legal compliance issue is the absence of specified evaluation criteria, a fundamental requirement for transparent public procurement. The missing reveal date also hinders full assessment of the publication period.

•Missing reveal date
•No evaluation criteria specified
Clarity80/100

The project description, scope, and the architect's responsibilities are exceptionally clear and detailed. The AI-extracted requirements are comprehensive and well-articulated. However, the complete absence of evaluation criteria significantly diminishes the overall clarity for potential bidders regarding how their proposals will be assessed.

•Missing evaluation criteria
Completeness70/100

The tender provides essential information such as title, reference, organization, estimated value, duration, and location. Detailed technical, financial, and submission requirements are outlined. The primary deficiency is the lack of specified evaluation criteria. The official PDF being marked as 'Required: No' is a minor inconsistency.

•Missing evaluation criteria
•'Required: No' for official PDF
Fairness85/100

The estimated value is disclosed, and the submission deadline (22 days from today) appears reasonable for preparation. E-procurement is indicated via the Kent Business Portal. Requirements are detailed but seem appropriate for the complex nature of the project, not appearing tailored to a specific company. The major concern for fairness is the complete absence of objective and transparent evaluation criteria, which can lead to subjective assessment.

•Missing evaluation criteria
Practicality65/100

A document URL is provided, and the contract start date and duration are clearly specified. The tender explicitly states submission via the Kent Business Portal, implying electronic submission, though this contradicts an automated check result. This contradiction creates uncertainty regarding the actual submission method, impacting practicality.

•Contradiction regarding e-submission (AI says yes, Automated Check says no)
Data Consistency90/100

Most key fields are populated, and dates are logical and consistent. There are no reported disputes or suspensions. The main inconsistency lies in the conflicting information regarding e-submission (AI-extracted requirement versus automated check result). Minor inconsistencies include an empty 'Liable Person' field and 'N/A' codes for procedure types.

•Contradiction regarding e-submission
•Empty 'Liable Person' field
Sustainability50/100

The tender includes a positive aspect of 'energy efficiency' in M&E services upgrades, indicating a green procurement element. While the building serves social functions (public toilets, venue), no specific social procurement criteria are outlined for the tender itself. There is no explicit focus on innovation, and the project is not EU funded.

•Limited explicit social or innovation criteria

Strengths

Clear and detailed project description and scope
Comprehensive technical and financial requirements
Value, duration, and contract start date clearly specified
Appropriate CPV classification
Inclusion of energy efficiency aspect

Concerns

Absence of specified evaluation criteria (critical)
Contradiction regarding e-submission functionality
Missing tender reveal date
Vague definition of 'Competitive flexible procedure'
Limited explicit sustainability criteria beyond energy efficiency

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness.
2. Clarify the exact nature of the 'Competitive flexible procedure' and confirm e-submission functionality.
3. Ensure all official tender documents are explicitly marked as 'Required' for submission.

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Tender Quality Score
75/ 100 · Good
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